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UNIVERSITY OF MASSACHUSETTS 



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MINUTES OF THE MEETING OF THE TRUSTEE COMMITTEE 
ON BUILDINGS AND GROUNDS 



ATTENDANCE: 



January l6, 1980; 3:30 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 



Committee and Committee Staff: 



Chairman Kassler; President 



Knapp; Trustees Burack, Donlan, and Sawtelle; Mr. Callahan repre- 
senting Trustee Anrig; Ms. Hurd, Administrative Secretary; Ms. 
Cohen, recorder 

Absent Committee Member: Trustee Atkins 



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University Administration : Ms. Bradin, Vice President for 
Management; Mr. Gilmore, Executive Assistant to the President; 
Mr. Meehan, Senior Consultant 

UM/Boston : Chancellor Corrigan; Mr. Baxter, Vice Chancellor for 
Administration and Finance; Mr. Prince, Director, Planning and 
Development 

UM /Worcester : Mr. Quinlan, Director of Physical Plant 

Chairman Kassler convened the meeting at 3:^0 p.m. and 
indicated that the first item of agenda was Campus Site 
Improvements — UM/Boston. Mr. Prince reported that the Harbor 
Campus received $900,000 in the FY80 Capital Outlay legislation. 
The funds are earmarked for campus site improvements, which have 
been approved by the Committee, to include landscaping and the 
completion of the exterior brick facings on the north and east 
sides of the campus. 

The Committee discussed Status of Columbia Point 



Development — UM/Boston. Proposals have been received from three 
architectural/planning firms for consulting work to assist the 
University in developing a land use plan for Columbia Point as an 
alternative to the current BRA proposal. The consultants will 
develop a land use plan in line with earlier votes of the Board, 
taking into consideration the availability of open space, the 
architectural and education ambience of the peninsula, the popu- 
lation density, adequate parking facilities, the need for a com- 
munity center and a child care facility, as well as any 
additional services required by the residential population and 
the various institutions on the Point. President Knapp indicated 
that the proposals for the work have been reviewed by staff from 
the central office and the campus, and it is the consensus that 
The Architects Collaborative (TAC) , which is already familiar 
with the campus and Columbia Point, could rapidly address the 
project. The Committee reviewed the TAC proposal and concurred 



UM/Boston — 
Campus Site 
Improvements 



UM/Boston — 
Status of 
Columbia Point 
Development 



B & G UNIVERSITY OF MASSACHUSETTS 

1/16/80 

with the recommendation. On motion made and seconded, it was 

VOTED : To retain The Architects' Collaborative as con- 
sultant to the President and the Board of Trustees 
with regard to current proposals for use of 
University land in the revitalization of the 
Columbia Point peninsula consistent with prior votes 
of the Committee on Buildings and Grounds and Board 
of Trustees, a total not to exceed $10,000 without 
prior approval. (Doc. T80-005) 

The Committee had an opportunity to review the BRA 
draft of the Columbia Point Developer's Kit, and it was agreed 
that any suggested revisions from Committee members would be sub- 
mitted to the President within the next ten days of the meeting. 

There was no further business and the meeting was 
adjourned at 5:20 p.m. 



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Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON STUDENT AFFAIRS 

January 22, 1930; 10:00 a.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

ATTENDANCE: Committee and Committee Staff : Chairman Shearer; President Knapp; 
Trustees Cross and LaVoice; Ms. Hurd, Administrative Secretary; Ms. 
Cohen, recorder 

Absent Committee Members : Trustees Kassler, Krumsiek, McNeil and 
Okin 

University Administration : Ms. Brad in, Vice President for Manage- 
ment; Mr. Lynton, Senior Vice President for Academic Affairs; Mr. 
Preston, Associate Vice President for Academic Affairs; Mr. Stine, 
Assistant Vice President 

UM/Amherst : Mr. Apodaca, Director of Financial Aid; Mr. Benedict, 
Acting Associate Vice Chancellor for Student Affairs 

UM/Boston : Chancellor Corrigan; Mr. Bondy, Associate Vice Chan- 
cellor for Student Affairs; Mr. Hartnagel, Dean of Admissions 

UM/Worcester : Chancellor Tranquada; Ms. Feinblatt, Director of 
Student Affairs 

Guest : Ms. Rogers, Assistant to the Secretary of Educational Af- 
fairs 

Chairman Shearer convened the meeting at 10:10 a.m. Presi- Tuition 
dent Knapp prefaced discussion of the first agenda item Tuition Policy 
Policy Proposal with a report of a meeting held on January 21 at Proposal 
Secretary of Educational Affairs Johnson's office. Attended by 
the five segment heads and Board chairmen, discussion centered on 
moving students tuition to 25% of the total instructional costs of 
the institutions, a proposal that is an outgrowth and continuation 
of the tuition discussions held last year. President Knapp said 
that while the State Colleges and the University of Lowell calcu- 
late that their tuition is now at 25% of costs, UMass, S.M.U. and 
the Community Colleges are in a somewhat different position and 
the University demurred adoption of the new formula. In discussion 
with Secretary Johnson, tuition was viewed as yielding 25% of the 
total maintenance budget per institution. The President stressed 
that any new definition would indeed require review and clarifica- 
tion, since within the maintenance budget exist non-instructional 
items and other overhead costs not directly related to educational 
instruction. President Knapp noted that impacting on the issue of 
redefinition is the general consensus among many in the Executive 



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1/22/80 



UNIVERSITY OF MASSACHUSETTS 

branch that this formula is appropriate for public higher educa- 
tion and a valid expectation. 

In Committee discussion, concern was expressed over this 
shift and it was the consensus that the University is not philo- 
sophically in agreement with the proposed formula for tuition. As 
an important research and service-oriented resource for the Com- 
monwealth, the University generates costs that cannot appropriately 
be charged to students nor subsidized by tuition. The nature and 
purpose of the University as a land-grant institution must be con- 
veyed to the Legislature and all recognized that consideration of 
the Tuition Policy Proposal was a key issue in this year's budget 
preparation. 

Mr. Preston outlined the proposed policy which was prepared 
with the assistance of a pan-campus committee and reviewed by the 
President's Executive Council. Addressing undergraduate tuition, 
the policy deals with the process of determining tuition. The 
three key features of the document are: (1) a three-year tuition 
adjustment review cycle, (2) a systematic accounting of quantita- 
tive indices which reflect costs to the Commonwealth and students' 
ability to pay, and (3) the application of judgmental factors which 
reflect University educational policy. Mr. Preston indicated that 
the policy attempts to incorporate the rigorous application of 
quantitative factors without losing sight of the educational needs 
of the University. The three-year tuition adjustment cycle would 
enable students to better anticipate their expenses. The policy 
would also create a planning mechanism for the University's ad- 
missions and financial aid offices and it would enable the Univer- 
sity Budget Office to estimate for the Commonwealth revenue from 
University tuition before the budget process is complete. The use 
of quantitative indices that reflect inflation, institutional 
costs and prices would provide the University with a tuition struc- 
ture which incorporates available data. The application of judge- 
mental factors would reflect the educational mission of the Univer- 
sity in the context of enrollment numbers and mix. 

The University's undergraduate tuition increases from FY72- 
FY81 were reviewed. Mr. Stine indicated that two of the cost fac- 
tors determining future tuition increases would be the Disposable 
Personal Income Index (DIPP) as well as the Higher Education Price 
Index (HEPI) . These indices would be reviewed and applied from 
the perspective of the actual tuition cost and the total cost to 
the student. HEPI is a national index formulated by the National 
Institute of Education to measure to average change in prices that 
a higher education institution would have to pay. The DPII is an 
average after tax income and tends to follow the Consumer Price In- 
dex, rising more rapidly than inflation in periods of economic 
growth and falling behind the C.P.I, in periods of recession or de- 
pression. An underlying premise for the University's uses of these 
indices in the new policy is that any adjustment in tuition will 

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UNIVERSITY OF MASSACHUSETTS 

not exceed the change in DPII or HEPI, whichever is greater. Mr. 
Stine indicated that additional input affecting costs would be 
comparisons of tuition and mandatory fees at institutions in the 
New England region and contiguous states, as well as financial aid 
offices. If implemented, the tuition policy would commence with 
review in FY81 . 



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1/22/80 



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While there was general agreement that the University as a 
State agency must be held accountable for revenue, the Committee 
concurred that implementation of the proposed three-year cycle 
would enable the University to systematically develop a tuition 
planning process responsive to needs rather than deadlines. By 
taking into account the factors of costs, disposable income, avail- 
ability of financial aid and the rate of overall tuition changes 
among institutions, it was agreed that the policy did address the 
realm of the cost of education but as a part of the educational 
mission and goal of an institution. There was a general consensus 
that students should pay a percentage of their education costs but 
should not bear the full burden since education is more than in- 
structional costs, and a formula approach could not therefore be 
directly applied. The Committee recommended that the policy be 
forwarded to the Committee on Budget and Finance for further re- 
view, and on motion made and seconded, it was 

VOTED : To recommend that the Committee on Budget and 
Finance recommend to the Board to institute a 
University tuition policy which will include 
a three-year adjustment review cycle; a syste- 
matic accounting of quantitative indices reflect- 
ing costs to the Commonwealth and the students' 
ability to pay; and the application of judgmen- 
tal factors, reflecting the University educa- 
tional policy; all as more fully described in 
Doc. T80-003. 

The next item of agenda was Amendments to the Rules and Reg- 
ulations Governing the Residency Status of Students for Tuition 
Purposes . The recommended amendments restructure the policy and 
more clearly define residency and academic enrollment status. Upon 
review of the amendments the Committee concurred that action be de- 
ferred on Section 3.3 (f) (2) to allow it to be reviewed for col- 
lective bargaining implications. There was no further discussion 
and with the deletion of the subsection from present consideration, 
it was moved, seconded and 

VOTED : To recommend that the Board approve the Rules 
and Regulations Governing the Residency Status 
of Students for Tuition Purposes set forth in 
Doc. T80-002; further, to rescind the Rules 
and Regulations for the Classification of Stu- 
dents for Tuition Purposes approved March 6, 
1974 (Doc. T74-073A). 



Amendments 
to the Rules 
and Regula- 
tions Gov- 
erning the 
Residency 
Status of 
Students for 
Tuition Pur- 
poses 
(Doc. T80-002) 



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UNIVERSITY OF MASSACHUSETTS 

Chancellor Corrigan reported that the Boston campus is con- 
sidering recommendations of the Long-Range Planning Committee of 
the University Assembly for the campus administrative structure 
and existing reporting lines, which could affect the organization 
of student affairs on the campus. One recommendation calls for 
the return to the concept of a traditional Provost, to whom the 
academic deans, librarian and others would report. The report 
also recommends that a new office be constituted consisting of ad- 
missions, financial aid, and the Registrar. Chancellor Corrigan 
said that several governance issues remain to be discussed on cam- 
pus, principally in the pre-freshman program, but he indicated that 
he intends to keep the Trustees posted on these ongoing issues as 
well as on the campus discussions and concerns revolving around 
the recommendations. 

There was no further business and the meeting was adjourned 
at 12:00 noon. 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 



MINUTES OF THE MEETING OF THE TRUSTEE COMMITTEE ON AUDITS 



Tuesday, January 22, 1980; 12:00 noon 

Twelfth Floor Conference Room 

250 Stuart Street 

Boston, Massachusetts 



ATTENDANCE 



Committee and Committee Staff: Chairman Dennis; Trustee Crain, 



Mr. Lenhardt representing 
Administrative Secretary 



Trustee Frechette; Ms. Hurd, 



Absent Committee Member: Trustee Robertson 



University Administration: 



Ms. Bradin, Vice President for 



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Management; Mr. Stine, Assistant Vice President; Mr. Hogan, 
University Controller 

UM/ Amherst : Mr. Apodaca, Director of Financial Aid; Mr. Page, 
Director of Financial Affairs 

UM/Boston : Mr. Baxter, Vice Chancellor for Administration and 
Finance 

UM /Worcester : Chancellor Tranquada; Mr. Bice, Vice Chancellor 
for Administration and Finance and Hospital Director; Mr. 
Fosselman, Director of Fiscal Affairs; Dr. Hove, Academic Dean/ 
Chief of Staff 



Guests : Mr. Christ ensen and Mr. Baron, Ernst & Whinney 

Chairman Dennis convened the meeting at 12:15 p.m. He 
announced that there would be a change on the agenda. Discussion 
about the responses to the 1978 Trust Fund Audit — UM/Amherst is 
deferred until a later meeting at which time the Committee will 
also hear a report on the 1979 Trust Fund Audit . Ms . Bradin 
indicated she would send copies of the responses to the 1978 
Audits in time for them to be reviewed prior to the meeting at 
which they will be discussed. 

Ms. Bradin provided a brief overview of Internal Audit 

Activities for FY79 » A Director for Internal Audit has not yet 

been hired although five final candidates are currently being 

interviewed. It is expected that his position will be filled 
shortly. 

Ms. Bradin then reviewed the major audits undertaken by 
the Internal Audit operation in FY79, which include audits of (l) 
the UMass Fine Arts Council; (2) the cash operation of the 
UM/Amherst Campus Center; (3) the cash operation in the UM/ 
Worcester Business Office; and [h) automotive fuel on the Amherst 
campus. The Internal Audit staff also participated with the cam- 
puses and the University controller on a task force to install 



UM/Amherst— 
1978 Trust 
Fund Audits 



Internal 
Audit Activi- 
ties for FY79 



AUDITS 
1/22/80 



FY79 Audits for 
the Medical 
School Group 
Practice Plan 
and Hospital 
Trust Fund 



UNIVERSITY OF MASSACHUSETTS 



the new billing and receivables systems which are now in 

operation. Internal Audit also audited a grant from the 

Department of Commerce and Economic Development making possible 
its renewal. 

Audits that are underway for FY80 include an audit of 
the UM/Amherst Commencement Trust Fund and an audit of the 
Student Activities Trust Fund on the Boston campus. 

Chairman Dennis asked Ms . Bradin to provide the Commit- 
tee with a written summary of Internal Audit reports with the 
understanding that the Committee members could request the indi- 
vidual reports for their review. It was also suggested that the 
reports be carefully reviewed to determine if there are any 
repeat recommendations from previous audits and also whether 
follow-up audits should be undertaken. 

The Committee then turned to the FY79 Audits for the 



Medical School Group Practice Plan and Hospital Trust Fund . 
Although drafts of the management letters for both audits were 
recently made available, it was decided discussions would be 
restricted to specific questions regarding the financial 
statements. When the University and campus administrations had 
reviewed the final drafts of the management letters with the 
auditors from Ernst & Whinney and completed the management 
response, they would be placed on another agenda of the Committee. 

Trustee Crain noted in particular the problem of col- 
lecting Accounts Receivable for the Hosptial. Mr. Bice reported 
that the average collection period for December was slightly in 
excess of 80 days; when the hospital trust fund began it was over 
100 days. Although there has been some slippage since the begin- 
ning of the Hospital's fiscal year when the average collection 
period was 77 days, the slippage was quickly identified by moni- 
toring the collection period on a monthly basis. Also as a by- 
product of the audit, problems with balancing control figures 
were identified, and a new Patients' Accounts Manager has been 
hired. The Hospital's goal is to reduce the average to 70 days 
by June 30, 1980; the utlimate goal is to reduce the average 
collection period to between two and 60 days since that is the 
level that is needed to generate the cash to meet the Hospital's 
obligations. The national figure for hospitals of the same size 
and range of services is 68 days. Trustee Crain added that, as 
Chairman of the Committee on Budget and Finance, he is acutely 
aware of the draw on trust fund interest to cover the cash flow 
deficiency of the Hospital and would encourage the reduction of 
the average collection period for accounts receivable well below 
the national figure. 

Mr. Christensen from Ernst & Whinney provided an over- 
view of the opinion letter prefacing the audited financial state- 
ments for the Hospital Trust Fund. Discussions are underway to 



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AUDITS 
UNIVERSITY OF MASSACHUSETTS 1/22/80 

resolve the qualifications contained in the letter. Mr. 
Christensen noted he anticipated that, given the progress to 
date, the Hospital Trust Fund could expect an unqualified letter 
for FY80. The Committee reviewed the balance sheet and other 
financial statements and asked for several clarifications. The 
Medical School Group Practice Plan Audit opinion letter was also 
summarized by Mr. Christensen. He added that given resolution of 
the tax exempt status issue, he anticipated that the Group 
Practice Plan would also have an unqualified opinion letter for 
1980. 

Mr. Christensen concluded the discussions by indicating 
that the FY79 Audit went more smoothly than the previous year; 
personnel at the Hospital and the Group Practice were very 
cooperative and congenial throughout the audit, and they worked 
long and hard to facilitate and expedite the auditors' work. He 
added that Ernst & Whinney audits approximately 20 other hospi- 
tals in Massachusetts, including several teaching hospitals; the 
UMass Teaching Hospital is run well. 

Ms. Bradin explained that the report issued by Arthur 
Young & Co. on Financial Aid Audit Program 1977/78 was distri- Financial Aid 
buted to the Audit Committee in June. A copy of that audit was Audit Program 
sent to the Office of Education in Washington and on November 7, 1977/78 
the regional office of HEW sent a letter which essentially listed 
the findings by Arthur Young & Co. as possible problems and asked 
for a response from the University. The University responded to 
each recommendation in a letter to HEW along the same lines as 
the response to Arthur Young updating information where 
appropriate. No further word has been received from the Office 
of Education or the regional office. 

The initial report by Arthur Young had indicated that 
students in a small, random sample group had been over-awarded 
$8000. A careful analysis of each case in the random sample con- 
ducted by Mr. Apodaca revealed that the over-awards totalled 
$2500 which implies that the problem is not as severe as origi- 
nally believed. He noted that examining these cases has been 
very time-consuming since they must be reviewed on the basis of 
guidelines that were in effect at the time of the awards and the 
records are not always sufficiently detailed. 

It was generally agreed that the Committee would meet 
within the next month to discuss the management letters for the 
Hospital Trust Fund and the Medical School Group Practice Plan, 
to follow-up with the Office of Education on the Financial Aid 
Audit findings, and to receive an update on the activities of the 
State Auditors. The Committee adjourned at approximately 1:55 p.m. 



Ann S. Hurd 

Administrative Secretary 
to the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 



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UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON BUDGET AND FINANCE 

Wednesday, January 23, 1980; 2:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

ATTENDANCE: Committee and Committee Staff : Chairman Crain, President Knapp; 
Trustees Cross and LaVoice; Treasurer Brand; Ms. Hurd, Adminis- 
trative Secretary 

Absent Committee Members : Trustees Breyer, Dennis and Krumsiek 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs; Ms. Bradin, Vice President for Management; Mr. 
Stine, Assistant Vice President; Mr. Preston, Associate Vice 
President for Academic Affairs 

UM/Amherst : Chancellor Koffler; Mr. Beatty, Vice Chancellor for 
Administration and Finance; Mr. Fenstemacher, Director of Budget 
and Institutional Studies 

UM /Worcester : Chancellor Tranquada; Mr. Bice, Vice Chancellor 
for Administration and Finance and Hospital Director; Dr. Howe, 
Academic Dean/ Chief of Staff 

Chairman Crain convened the meeting at 2:00 p.m. In 
the absence of a quorum, Chairman Crain proposed that the commit- 
tee members "who were present would review the business before it 
and he would report to the full Board for action. 

Ms. Bradin presented a brief overview of the Mid-Year Mid-Year 
Review . She indicated that there were two major issues that had Budget 
to be carefully considered. The first is how to fund the Review 
$208, 97^ of expenditures on the Amherst campus incurred by the 
emergency closing of the Library. This funding could be sought 
either by requesting a deficiency budget appropriation from the 
Legislature or by allocating funds from Trustee reserves. The 
second major issue concerns the requests from the Amherst and 
Boston campuses to transfer funds out of the 01 Account. 
President Knapp commented that the FY80 Appropriation Act 
requires that transfers into or out of the 01 Account must be 
submitted for approval to the House and Senate Ways and Means 
Committees and the Executive Office for Administration and 
Finance. Every effort was made to keep such transfers down to 
the absolute minimum; the transfers represent only 0.3% of the 
Amherst 01 budget and 0.1% of the Boston 01 budget. Serious 
thought must also be given to alternatives should these transfers 
not be approved at any point . 



B & F 
1/23/80 



UNIVERSITY OF MASSACHUSETTS 

Chairman Crain said he was deeply concerned about the 
projected effect of the Middle Income Assistance Act (MISAA) on 
the operations of the Financial Aid Offices on both the Boston 
and Amherst campuses . Student eligibility under the MISAA had 
dramatically increased the workload in the financial aid offices 
to the point where existing personnel can not handle the demand 
within a reasonable turnaround period or maintain the detailed 
records required by the federal agencies. He stressed that ade- 
quate support for these operations must remain a budget priority 
for the University. 

A clarification in relation to the retention of a con- 
sulting firm to review cleaning operations on the Amherst campus 
was requested. Mr. Beatty explained that the consulting firm, 
Sanitation Systems, Inc., had been retained to review janitorial 
operations and to provide detailed training programs for jani- 
torial and supervisory personnel in the physical plant in an 
effort to improve the level of cleanliness in the classrooms and 
offices. The amount budgeted for the consulting firm also 
includes funds for the purchase of special cleaning equipment. 

Chairman Crain noted that the Board had been par- 
ticularly sensitive about acquisitions for the Library and asked 
Chancellor Koffler to comment on the library acquisition program 
at Amherst. Chancellor Koffler explained that the appropriations 
for library acquisitions come from three separate sources. The 
amounts vary among the sources from year to year so the total 
amount is not predictable. The inadequacy of funds for library 
acquisitions is a national problem; both the number and cost of 
publications has increased dramatically over the years. The 
University has been forced to buy fewer books in order to main- 
tain subscriptions to the critical professional journals and 
finds the backlog of book orders increasing constantly. Library 
acquisitions and updating equipment continue to be two of the 
serious problems on the campus. 

Chairman Crain also commented that the section of the 
Amherst report regarding the impact of the late release of funds 
on graduate programs was particularly troublesome. Since it has 
recurred for the last several years, he suggested that a white 
paper be prepared explaining the complications created by this 
situation. 

Ms . Bradin reported that it is likely that the Boston 
campus, despite its very energetic and successful energy conser- 
vation program, will have to request funds from the Legislature 
to meet an anticipated shortfall in the utilities account caused 
by increasing electricity costs. Chancellor Corrigan indicated 
that the deficit would have been significantly greater without 
the efforts of the physical plant personnel; UM/Boston has 
reduced its utilities consumption by 50% since it has been on the 
Harbor campus. 

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UNIVERSITY OF MASSACHUSETTS 



Chancellor Tranquada noted, that although there were no 
transfers requested for the Worcester campus, he was also antici- 
pating a deficit in the energy account of approximately $180,000 
by the end of the year in spite of a 20% reduction in utilization, 



B & F 
1/23/80 



In concluding the discussions on the mid-year review, 
Chairman Crain said that he and the other members of the 
Committee greatly appreciated the promptness with which the 
materials were submitted by the campuses and the University 
Administration for distribution to the Trustees. 



Mr. Preston reported that the Merit-Based Tuition 
Waiver Proposal amends the current tuition waiver policy by 
adding a fifth category of tuition waivers for merit or espe- 
cially talented students. The proposal was developed by a campus 
committee chaired by Sylvia Simmons with representation from 
faculty, administration and students. The proposal seeks to pro- 
vide merit tuition waivers in two basic categories: (l) for can- 
didates in the top 5% of their class, and (2) for candidates who 
have demonstrated outstanding ability and talent in athletics or 
the arts. The proposal was reviewed by the Student Affairs com- 
mittee and changes were made upon that committee's recommendation 
in the distribution of waivers to the campuses and among the 
categories. The proposal calls for a Chancellors' committee 
which would receive recommendations from the departments and in 
turn make recommendations to the Chancellor on the award of the 
waiver. Mr. Preston added that the proposal is consistent with 
some of the recommendations of the Enrollment Task Force report. 
The University of Massachusetts and the University of Vermont are 
the only two universities in New England that currently do not 
have a tuition waiver program for merit. Chairman Crain was 
assured that students receiving merit-based tuition waivers in 
the arts and athletics would be required to meet established aca- 
demic standards. 



Merit-Based 
Tuition 
Waiver Pro- 
posal 



President Knapp reviewed the Govenor's budget recommen- 
dation for FY8l which he had just received. The FY80 appropria- 
tion to the University was $128,721,872. The University's 
request for FY8l was $1^2,115 ,815 ; the Governor's recommendation, 
$132,580,390. The President noted that until a thorough analysis 
of the Governor's budget is completed, it would be difficult to 
assess the impact on the University. However, there are indica- 
tions that there will be severe consequences in the area of main- 
tenance and equipment. 

Ms. Bradin reported that Albert Meserve of the Class of 
1920 at UM/Amherst left a bequest of $25,000 in his will for the 
University to be used for scholarship aid to students studying 
Horticulture, Arboriculture, Forestry and other studies connected 
with ecology, conservation and tree care. Trustees approval is 
sought to accept the bequest and establish a new endowment fund 
to be known as "The Albert Wadsworth Meserve and Helen Clark 
Meserve Memorial Trust Fund." 



Establishment 
of the Albert 
W. Meserve and 
Helen Clark 
Meserve Memorial 
Trust Fund 



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B & F 
1/23/80 

Small Business 
and Minority 
Purchasing 



Tuition Policy 
Proposal 



UNIVERSITY OF MASSACHUSETTS 



Ms. Bradin then presented the second quarterly Small 
Business and Minority Purchasing report for FY80 and noted that 
in the Small Business category, the University has achieved ^h% 
of its goal of $2,750,000; in the minority /wo men-owned category, 
approximately U0.8% of the goal of $750,000 has been met. She 
added that both the Worcester and Boston campuses have been 
active in assisting the small and minority/women-owned businesses 
with accounting and related business matters to help them 
strengthen their operations. The Amherst campus has also assumed 
a major role in coordinating the New England Minority Purchasing 
Consortium. 

President Knapp stated that the Tuition Policy Proposal 
which has been approved by the Committee on Student Affairs, is 
an effort to provide a systematic and regular review procedure 
for adjustments in tuition. It consists of three principal 
elements: (l) a three-year tuition adjustment review cycle; (2) 
a systematic accounting of quantitative indices which reflect 
costs to the Commonwealth and students' ability to pay; and (3) 
the application of judgemental factors, which reflect University 
educational policy. It was noted that the proposal is a long 
term policy which incorporates the recent tuition adjustments. 



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There being no further discussion, Chairman Crain indi- 
cated that he would report his sense of the meeting to the full 
Board which will vote on the action items on February 6. 

The meeting was adjourned at 3:00 p.m. 



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Ann S. 

Administrative Secretary to 
the Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE COMMITTEE 
ON LONG-RANGE PLANNING 

January 30, 1980; 9:30 a.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

ATTENDANCE: Committee and Committee Staff : Chairman Marks; President Knapp ; 
Trustees Popko, Shearer and Troy; Ms. Cohen, recorder 

Absent Committee Members : Trustees Donlan, Robertson and Sawtelle 

University Administration : Ms. Bradin, Vice President for Manage- 
ment; Mr. Lynton, Senior Vice President for Academic Affairs; Mr. 
Lyons, Associate Vice President for Academic Affairs; Mr. Stine, 
Assistant Vice President 

UM/ Amherst : Chancellor Koffler 

UM/Boston : Chancellor Corrigan; Professor Hart, Faculty Represen- 
tative 

UM/Worcester : Chancellor Tranquada 

Guest : Ms. Slovin, Special Commission on the Reorganization of 
Higher Education 

Chairman Marks called the meeting to order at 9:38 a.m. Update on 
President Knapp provided an Update on Reorganization for the Com- Reorganization 
mittee. He announced that the University's presentation before 
the Special Commission on the Reorganization of Higher Education 
is scheduled for Thursday, February 14th at 10:00 a.m. The draft 
of the narrative to be presented to the Commission generally fol- 
lows the lines of the earlier Committee discussions. The narrative 
has been reviewed by the President, Vice Presidents and the Chan- 
cellors and is still undergoing revision and refinement. The ses- 
sion will be two hours long and it is hoped that the narrative, 
which will be accompanied by visuals, will occupy no more than an 
hour of the session to allow the remaining time to be used for a 
question and answer period. 

Mr. Lyons outlined the general approach of the presentation 
and reviewed its basic components. He explained that the presen- 
tation is not divided campus-by-campus , but rather presents the 
University as a statewide system with the three-part mission of 
teaching, research and public service/technical assistance. 
The report begins with a general description of the growth of the 
University and the investment it represents for the Commonwealth 
and proceeds with a brief statistical overview including data on 
student enrollments, faculty and alumni. From the overview, the 



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UNIVERSITY OF MASSACHUSETTS 

presentation moves to each section of the three-part mission, dis- 
cussing in sequence teaching, research and public service/ techni- 
cal assistance. The emphasis throughout is on the scope and 
diversity of the University's activities and the interdependence 
of all three parts of the mission. The report concludes with a 
brief discussion of three forces which are likely to affect the 
future — contined financial pressures, demographic changes, and 
long-term shifts in enrollment patterns — and the University's re- 
sponse to these factors — cost-efficient management measures, long- 
range planning efforts, efforts to seek out and reach under-served 
populations, more effective retention of students and the realloca- 
tion and development of resources to meet long-term shifts in en- 
rollments. 

In the discussion following, it was noted and generally 
agreed that the possibilities and capacity for growth at all levels 
on the Harbor Campus should be referred to within the presentation. 
The Committee made additional comments regarding the presentation, 
particularly the need to emphasize the distinctive mission of the 
University, the quality and scope of graduate work at UM/ Amherst, 
the intercollaboration among the campuses and the relationship of 
the University to the other public segments and the private sector. 
Chancellor Tranquada commented that the presentation before the 
Commission offers a unique opportunity for the University to make 
a statement with respect to its maturity as a multi-campus research 
institution tied together through the University Administration. 

Questions were asked regarding the nature of the Special 
Commission's work and the present concerns of its members. Ms. 
Slovin, a member of the Commission's staff, reviewed the present 
tasks and the Commission's proposed working structure and timetable. 
Commission members will divide into four Subcommittees: Needs, 
Structure, Financing of Higher Education and Boston. The Subcommit- 
tee on Needs will look at student services, student enrollment, pro- 
grams and career opportunities as they correspond to the dollar 
market. The Subcommittee on Stucture will review governance struc- 
tures for higher education within Massachusetts. The Subcommittee 
on Financing Higher Education will review tuition, student grants 
and loans, budget formulas and how budgets are developed. The in- 
tent of the Subcommittee on Boston is an overall study of the six 
institutions in the metropolitan area, reviewing programs, personnel 
structure and student demand in order to predict educational needs 
of Boston over the next 25 years. 

In summary, President Knapp indicated that the University's 
presentation and answers to the Commission queries will be straight- 
forward, thorough and realistic. He said problematic issues such 
as vandalism and student behavior will be dealt with as completely 
as possible and emphasized that the University is looking forward 
to a positive exchange with the Commission. 

The Committee next discussed the Sloan Commission Report . 
President Knapp informed the Committee that he attended a meeting 

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UNIVERSITY OF MASSACHUSETTS 

arranged by the New England Board of Higher Education at which Dr. 
Carl Kaysen, Executive Director of the Commission, summarized the 
forthcoming report of the Sloan Commission on Financing Higher Edu- 
cation. The President said that some of the ideas within the re- 
port will likely affect both the University's reorganization 
discussions as well as the discussions of the Special Commission. 
He briefly outlined the report for the Committee and indicated that 
the key issues of enrollment projections and contraction discussed 
by the Sloan Commission will have the greatest impact on the Univer- 
sity. These are issues that must be planned for by the University 
Administration, Trustees and public policy makers in the very near 
future. He said copies of the Sloan Commission Report will be for- 
warded to the Trustees as soon as they are available. 

The Committee reviewed a Background Paper on Statewide Coor- 
dinating/Governing Boards , which explores nationwide trends in 
coordinating/governance structure. Mr. Lynton explained that there 
are two distinct types of statewide structures: (1) a coordinating 
board which is primarily a regulatory agency of the state; and (2) 
a governing board which has executive authority over one or more 
institutions. He further explained that there has been continued 
discussion and controversy about the definition of the limits of 
coordinating regulatory functions and the governance functions. 
The paper highlights the distinction between the two structures as 
well as the complex issues raised by the gray areas in between. 
These issues, he stated, will arise as the Commission deals speci- 
fically with statewide structures and it may be appropriate for the 
University to make some statement as to its own recommendations. 
It was generally agreed that this detailed backgrounds paper was a 
very useful tool both for the Committee and for the Special Commi- 
ssion on Reorganization, and particularly for the Subcommittee on 
Structures . 



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Sloan 

Commission 

Report 



Background 

Paper on 

Statewide 

Coordinating/ 

Governing 

Boards 



Mr. Lynton reported briefly on the planning activities under- 
taken by the University to respond to Longe-Range Enrollment Pro- 
jections . In June, the Enrollment Task Force Report, which addressed 
the projected decline in university enrollments, was reviewed by the 
Committee. The University Administration and the campuses are care- 
fully considering the implications of the projected decline in the 
number of high-school age students entering colleges and universities 
in the mid-1990' s and have begun to explore as realistically as possi- 
ble new programs and possible student markets as well as potential 
chanllenges and opportunities for UMass. 



Long-Range 
Enrollment 
Projections 



Chancellor Tranquada noted that while there has been a doub- 
ling of entering positions in medicine nationally, the policy of en- 
couraging the growth of new medical schools has cooled. It is 
expected that future medical school enrollment increases (above 10%) 
will be penalized by the government by the withdrawal of federal fund- 
ing. He added that there has also been a significant decline in the 
number of students applying to medical schools, although the quality 



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UNIVERSITY OF MASSACHUSETTS 

of those applying remains high. Recent studies have indicated that 
the real dollar annual income of physicians has declined in the past 
six years which implies that the earlier-held belief that physicians 
do not respond to market forces is inaccurate. 

In discussion, it was agreed that the enrollment projections 
reinforce the recommendations of the Task Force report. An area of 
critical concern is the impact of shrinking enrollment on dormitory 
and auxiliary services; Mr. Lynton said that the overall facilty 
planning for the campuses, particularly for UM/ Amherst, must take 
enrollment projections into account. He further explained that the 
University is basically involved in a two-tier planning process, 
looking to the next 4 to 6 years at one level, and then more quani- 
titively anticipating budget needs and resources for the long-range 
outlook and considering the possible restructuring in response to 
enrollment declines. He concluded that a formal report, as a follow- 
up to the Enrollment Task Force Report, will be on the Committee's 
May agenda. 

There was no further business and the meeting was adjourned 
at 11:20 a.m. 



I 



Ann S. Hurd m 

Administrative Secretary to the I 

Board of Trustees I 



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MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES 



February 6, 198O; 2:00 p.m. 
Room 222 
250 Stuart Street 
Boston, Massachusetts 



Trustees and Trustee Staff : Chairman Healey; President Knapp; 
Trustees Atkins, Baldwin, Beaubien, Burack, Crain, Cross, Dennis, 
Donlan, Krumsiek, LaVoice, Marks, McNeil, Morgenthau, Popko, 
Robsham, Shearer, Troy; Mr. Callahan representing Trustee Anrig; 
Mr. Lenhardt representing Trustee Frechette; Mr. Johnson repre- 
senting Trustee King; Ms. Ostroff representing Trustee Okin; Mr. 
Colby representing Trustee Winthrop; Ms. Hurd, Administrative 
Secretary; Ms. Cohen, recorder 

Absent Trustees : Trustees Breyer and Knowles 

University Administration : Ms. Bradin, Vice President for 
Management; Mr. Lynton, Senior Vice President for Academic Affairs; 
Mr. Gilmore, Executive Assistant to the President; Mr. Preston, 
Associate Vice President for Academic Affairs 

UM/Amherst : Chancellor Koffler; Professor Frank, Faculty 
Representative 

UM /Bos ton : Chancellor Corrigan 

UM/Worcester : Chancellor Tranquada 

Guest : Ms. Clausen, Chancellor of Board of Higher Education 

Chairman Healey called the meeting to order at 2:15 p.m. 
On motion made and seconded, it was 

VOTED : To approve the minutes of the December 5» 1979 meeting 
of the Board of Trustees. 

Chairman Healey welcomed the newly-appointed Trustees 
George R. Baldwin, David J. Beaubien, Andrew C. Knowles and Einar 
Paul Robsham, and announced with pleasure the reappointment of James 
B. Krumsiek. Chairman Healey highlighted the significant contribu- 
tions these new Trustees will make to the University as well as the 
important contributions to be continued by Trustee Krumsiek. The 
Chairman then announced that a reception will be held following the 
March 5 Board meeting to honor former Trustees Haskell Kassler, 
Frances McNulty, Gavin Robertson and Simon Sawtelle. 



UNIVERSITY OF MASSACHUSETTS 



In his remarks, President Knapp said that there had been 
an overwhelmingly favorable response to the University's announced 
Engineering Capital Campaign and other programs related. to business 
and industry in the Commonwealth. There has been praise for the 
University's foresight in addressing the needs of the high technology- 
fields in the Commonwealth and for rapidly planning activities to 
meet these needs. 

The second regional meeting of University alumni 
demonstrated the growth of alumni interest in the University over 
the past year. The President said that the alumni reception for the 
Board following this meeting further served to indicate the growing 
strength of alumni support for the institution. 

The Special Commission on the Reorganization of Public 
Higher Education has scheduled hearings with each public higher edu- 
cation segment in the Commonwealth designed to provide members of 
the Commission with an overview of the full scope of activities of 
each segment. The President informed the Trustees that the 
University is scheduled to appear before the Special Commission at 
10:00 a.m. on February lUth. It is anticipated that the session 
will be two hours, with a formal presentation of approximately one 
hour to be followed by a question and answer period. The 
University's presentation is intended to provide the Commission with 
a broad overview of the institution, covering its full range of 
teaching, research and public service activities. The President 
then updated the Board on the work of the Special Commission, and 
reported that Commission members have organized their work into four 
subcommittees: Governance, Financing Higher Education, Educational 
Needs and Boston. 

President Knapp announced that Mr. Elwood Manigault has 
been appointed Director of Auditing and will assume his duties at 
the end of this month. He also announced that the University has 
obtained the services of Sam D'Amico of the University of Maine as 
chief negotiator for the University in the upcoming round of collec- 
tive bargaining negotiations. 

Copies of the FY8l Executive Budget Recommendations 
distributed to the Board include excerpts from the budget narrative, 
the maintenance budget recommendation and the capital budget recom- 
mendation for the University. President Knapp reported that the 
overall maintenance budget increase for the University is 3%. The 
preliminary assessment of the impact of the Governor's maintenance 
budget recommendation indicates that maintenance, supply and equip- 
ment accounts will be most severely affected; the impact on person- 
nel accounts has not yet been determined. The President stated that 
the Governor's recommendation for the capital outlay budget closely 
approximates the University's with the exception of certain high 
priority requests. 

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UNIVERSITY OF MASSACHUSETTS 



The President remarked that the Governor's budget message 
dealing with revenue addressed tuition as producing 25% of the main- 
tenance budget for higher education institutions. He responded to 
these assumptions with the following statement on Tuition Rates for 
Fiscal Year I98I: 

"University of Massachusetts tuition in the fall of I98O 
will be $750 for resident undergraduates, $950 for resident graduate 
students and $2750 for all non-residents on the Amherst and Boston 
campuses next fall. These increases are the result of a two-year 
tuition adjustment program for in-state students. Higher increases 
for out-of-state students are the second stage of a three-year 
program which will bring the tuition to $3350 in 198l. 

"These tuitions and other revenues will yield an estimated 
$26.8 million in funds returned to the general fund next year 
(FY8l), an increase of about $5«8 million over this year's expected 
revenue returns. When state mandated tuition waivers for veterans 
and others are added to this total, the University will have pro- 
vided for 26.5% (25.8% without the addition of waivers) of its FY80 
current instruction related appropriation. Projected revenue and 
waivers total 2^.7% when compared with FY8l requests as submitted by 
the Board of Trustees in September, 1979 • 

"The instruction related program includes the cost of the 
central administration, special library and equipment 
appropriations, and the entire maintenance appropriation of the 
Amherst and Boston campuses, except for the cost associated with the 
University's special land-grant activities. These land-grant acti- 
vities include federal/state supported agricultural experimental 
stations and cooperative extension activities and agriculture 
control services as provided by state law." 

President Knapp reported that Mr. Harry Spence, court- 
appointed receiver of the BHA, has requested the services of Mr. 
David Gilmore. Commenting on Mr. Gilmore's interest, the President 
expressed his willingness to grant Mr. Gilmore a leave of absence 
without pay for a maximum of one year, noting that the University 
has a major obligation to assist where possible the upgrading of 
essential housing services in the City of Boston. In Mr. Gilmore's 
absence, Mr. John Burke of the Institute for Governmental Services 
has been asked to assume the responsibilities of Executive Assistant 
to the President. On motion made and seconded, it was 

VOTED : To concur in the President's recommendation that 
David Gilmore, Executive Assistant to the President, 
be granted a leave of absence without pay for a period 
of up to twelve months, as determined by the President, 
in order to assist the Boston Housing Authority 
operating through the Court-appointed receiver in the 
restructuring and revitalization of the public housing 

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UNIVERSITY OF MASSACHUSETTS 



program in the City of Boston; provided, however, that 
at the end of said leave Mr. Gilmore be returned to 
active status as a member of the University's central 
office's professional staff at no less than his current 
salary plus any other additional salary and/or benefit 
to which he otherwise would have been entitled. 

Chancellor Koffler reported that the Polymer Science 
Department has submitted a proposal to the National Science 
Foundation which addresses the growing national concern for closer 
collaboration between major institutions of research and industry. 
A meeting was held in Boston on January 2Uth, attended by 2k of the 
major industries in the nation, to discuss this cooperative effort. 
The Chancellor said he would keep the Trustees informed on the 
progress of these discussions. He also announded that a two-day 
workshop on Student Retention was sponsored by the Division of 
Student Affairs on the Amherst campus in October. 

Chancellor Corrigan reported that after the first 
semester, the College of Arts and Sciences core curriculum, deve- 
loped last year by faculty under a grant from the Ford Foundation, 
has been well-received with widespread agreement as to its value and 
importance to the intellectual life of the campus. In January, a 
full day workshop on core curriculum issues and teaching approaches 
was held; eight faculty members participated in the discussions. 

Professor Ann Burkoff of the English Department, who has 
been involved in the Ford Faculty Seminars , has been chosen by the 
National Endowment of the Humanities to run one of the five NEH 
Summer Seminars in the composition, rhetoric and linguistics. 
UM/Boston will be the only site in New England to host this division 
of the summer seminars. 

The Chancellor reported that the UM/Boston Institute of 
Learning and Teaching, with the assistance of a grant from the Ford 
Foundation, has instituted an exchange program with the University 
of Puerto Rico. On December 8th an Institute for Practical Politics 
was jointly sponsored by the Center for the Study in Policy and 
Public Interest and the Student Activities Committee. Students 
actively participated in the planning for this forum on the ways and 
problems of getting elected to public office. Speakers included 
John Finnegan, William Bulger and Chester Atkins. 

The campus is involved in a large number of outreach and 
community related projects. In January the campus hosted the 30th 
Annual Boston Globe Scholastic Art Awards. The UM/Boston Center for 
Survey Research is conducting a survey of Boston neighborhoods for 
the BRA which will assist city agencies in developing and refining 
their planning processes. On February 11th UM/Boston and the 
Association of Affirmative Action Officers of Massachusetts Public 
Higher Education are co-sponsoring workshops and symposia. The 

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UNIVERSITY OF MASSACHUSETTS 

Chancellor added that the UM/Boston Admissions Office has taken the 
lead in developing a cooperative program with local libraries, fur- 
nishing information on programs and opportunities at UM/Boston and 
other institutions of public higher education in the Commonwealth. 

Chancellor Tranquada announced that Dr. Edward H. Smith 
has accepted an appointment as Chairman of the Medical Center's 
Department of Radiology, effective July, 1980. Dr. Smith is a 
distinguished radiologist presently on the faculty of Harvard. 

The Medical School has officially been awarded its second 
year AHEC grant and the campus is extremely pleased with both the 
quality of the grant and the interest and support it received in 
Washington. AHEC centers are now situated in Springfield, 
Pittsfield, Boston and Lowell and the program continues to develop 
well. The Palliative Care Service has been identified by the Health 
Care Financing Administration as one of 20 in the nation to par- 
ticipate in a demonstration project that is intended to allow the 
service to be compensated fully for the home care services it 
provides. The project will compare these costs and costs associated 
with conventional care. In conclusion, Chancellor Tranquada added 
that an article appeared in the New York Times Science section on 
the research of members of the UM/Worcester faculty on the sources 
of female immunological superiority over males . 

Chairman Healey welcomed Elaine Ostroff, newly appointed 
designee for Trustee Okin and then called for the report of the 
Nominating Committee. 

Trustee Krumsiek reported that the Nominating Committee 
held a meeting on January IT, 1980 which continued on January 22, 
1980 and unanimously recommended the slate of officers, committee 
chairmen, members of standing committees and the delegate to the 
Board of Higher Education for the period February, I98O to the 
annual meeting in February, 1981. On motion made and seconded, it 
was 

VOTED : To confirm and approve the Officers of the Board and 
the Committee assignments as contained in Doc. T8O-OO8A 
for the period February, I98O to the annual meeting of 
1981. 

Chairman Healey took the opportunity to express his grati- 
tude and convey to the Trustees his deep sense of privilege for 
their continued confidence in his leadership. Presently serving in 
his 21st year as a member of the Board and in the 11th as its 
Chairman, Mr. Healey said that it had been his full intention to 
leave the Board this year. In discussion with the Nominating 
Committee he had subsequently agreed to remain and serve one more 
year, but he announced his unequivocal decision to leave the Board 
on the day following the February 1981 meeting. 

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UNIVERSITY OF MASSACHUSETTS 

After careful review of legal implications the Nominating 
Committee recommended that the certifying responsibility previously 
held by the Corporate Secretary be transferred to the Administrative 
Secretary to the Board of Trustees. On motion made and seconded, it 
was 



VOTED ; To transfer to the Administrative Secretary the 
certifying responsibilities previously held by the 
Corporate Secretary. 

During the course of the Committee's discussions, Mr. 
Krumsiek indicated that frequent reference was made to the Board's 
existing By-Laws. It is the unanimous view of the Nominating 
Committee that the Board should consider the prompt establishment of 
a By-Laws Review Committee composed of members of the Board, 
selected by the Chairman, and whose charge would include the exami- 
nation of the By-Laws and proposals regarding recommended changes 
therein with particular emphases on the following: 

1. Recommendations regarding the establishment in the By-Laws 
of a position of Vice Chairman of the Board. 

2. Consideration of a fixed maximum term in any Board position 
other than that of Secretary and Assistant Secretary. This 
would include a recommendation regarding a fixed maximum 
term for any and all committee chairmen. 

3. Consideration of procedures regarding the submission of 
candidates to the Nominating Committee for any and all 
positions on the Board including the position of Chairman 
and the position of Chairman of all standing committees of 
the Board. 

k. Consideration of the position of Immediate Past Chairman 
or some other appropriate title such as Chairman Emeritus. 

5. Development of powers and duties relating to any new 
position. Any new position recommended should be vested 
powers and duties which would insure that any occupant 
would have an important and ongoing responsibility to the 
Board and to the University so as to avoid any potential 
for any such position being mere "window dressing." 

The Nominating Committee suggested that the report of the 
By-Laws Review Committee be made to the Board no later than at its 
September 1980 meeting. Under this proposed time schedule, the 
Board would have ample time to consider the recommendations of the 
Committee and adopt any or all of its recommendations at the 
November 1980 meeting. If this were done, the Nominating Committee 
for 1981 would be in a better position to make recommendations con- 
cerning any newly-created positions and could then follow any proce- 
dures which might be adopted by the Board on the recommendations of 

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UNIVERSITY OF MASSACHUSETTS 



the By-Laws Review Committee. The Nominating Committee was unani- 
mous in its support of the following motion. On motion made and 
seconded, it was 

VOTED ; That the Chairman appoint a special committee of the 
Board under authority vested in him by Article III. 
Section 2, By-Laws of the Board, which Committee will 
be known as the By-Laws Review Committee, said commit- 
tee, to make recommendations to the Board regarding 
changes which it may consider appropriate in the By- 
Laws including, but not limited to, the fixing of 
maximum terms for any and all offices of the Board 
other than the Secretary and Assistant Secretary of 
the Board and the fixing of maximum terms for the 
chairman of any and all standing committees of the 
Board; 

and further, 

VOTED : That the Chairman name a chairman thereof; and that 
such committee make its recommendations at or before 
the September 1980 Board meeting and that the committee 
consider, as part of its review, the creation of 
additional postions among the officers of the Board, 
including, but not limited to, a position to be known 
as Vice Chairman of the Board; and that, as to any 
recommended new positions the committee recommend 
the powers and duties associated therewith. 



Chairman Healey next called for reports of Standing 
Committees. Trustee Troy reported that the Committee on Faculty and 
Educational Policy met on February 6 to consider Preliminary 
Graduation Lists — UM /Amherst. The campus recommended 1015 can- 
didates for degrees and certificates, and the Committee concurred 
subject to the completion of all requirements as certified by the 
recorder of the campus. On motion made and seconded, it was 

VOTED : To approve the undergraduate, graduate, Division of 
Continuing Education and Stockbridge School of 
Agriculture preliminary graduation lists of February, 
1980 UM/Amherst, subject to the completion of all 
requirements as certified by the Recorder of that 
campus. (Doc. T80-007) 

Trustee Donlan reported on the January l6 , I98O meeting of 
the Committee on Buildings and Grounds chaired by Trustee Kassler. 
UM/Boston has received $900,000 in the FY80 Capital Outlay legisla- 
tion earmarked for campus landscaping improvements and completion of 
exterior brick facing on the north and east sides of the campus. 
These improvements are consistent with prior Committee approval. 
The Committee discussed proposals received by the University from 
three architectural planning firms. The proposals for consulting 
work are to assist the University in developing a land use plan for 



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UNIVERSITY OF MASSACHUSETTS 



Columbia Point which will serve as an alternative to the current BRA 
proposal. The consultants chosen will develop a land use plan in 
line with earlier Board discussions and votes taking into con- 
sideration the availability of open space, the architectural/ 
educational ambience of the peninsula, the population density, the 
need for a community center and a child-care facility, as well as 
any additional services required by the resident population and the 
various institutions on Columbia Point. The proposals were received 
and reviewed by the central administration and campus staff and it 
was the general consensus the The Architects Collaborative, already 
familiar with the campus and Columbia Point, could rapidly address 
the project. The TAC proposal was reviewed and the Committee con- 
curred with the recommendation. On motion made and seconded, it was 

VOTED : To retain The Architects Collaborative as consultant to 
the President and the Board of Trustees with regard to 
current proposals for use of the University land in the 
revitalization of the Columbia Point Peninsula con- 
sistent with prior votes of the Committee on Buildings 
and Grounds and Board of Trustees, a total not to 
exceed $10,000 without prior approval of the Board of 
Trustees. (Doc. T80-005) 

The Committee also reviewed the BRA draft Developer 
Selection Kit for Columbia Point and agreed that individual commit- 
tee members would submit recommendations and suggestions to the 
President within 10 working days to enable the University to respond 
to the BRA on a timely basis. 

Trustee Shearer outlined the key features of the Tuition 
Policy Proposal studied by the Committee: (l) a three-year tuition 
adjustment review cycle; (2) a systematic accounting of quantitative 
indices which reflect costs to the Commonwealth and students' abi- 
lity to pay; and (3) the application of judgemental factors 
reflecting the University's educational policy. The Tuition Policy 
would also allow a systematic tuition review which will assist in 
student recruitment, admissions and financial aid planning. The 
Committee recommended the policy be forwarded to the Committee on 
Budget and Finance for further discussion. 

The Amendments to the Rules and Regulations Governing the 
Residency Status of Students for Tuition Purposes , which more 
clearly defines residency and academic enrollment status, was 
reviewed by the Committee. Action was deferred on Section 3.3 (f) 
(2) to allow the University counsel to review its collective 
bargaining implications. It has since been determined that the sub- 
section may be included in the amendments. The Committee therefore 
recommended approval of the complete document. On motion made and 
seconded, it was 

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VOTED : To approve the Rules and Regulations Governing the 
Residency Status of Students for Tuition Purposes 
set forth in Doc. T80-002; further, to rescind the 
Rules and Regulations for the Classification of 
Students for Tuition Purposes approved March 6, 197^ 
(Doc. TTU-0T3A). 



Chancellor Corrigan provided the Committee with an update 
on campus discussions of recommendations proposed by the Long-Range 
Planning Committee of the University Assembly. The proposals 
address the campus' administrative structure and involve several 
governance issues which remain to be discussed. The Chancellor 
intends to keep the Committee and the Board informed of all ongoing 
discussions and concerns raised by the recommendations. 

Trustee Crain reported on the January 23rd meeting of the 
Committee on Budget and Finance highlighting concerns that emerged. 
The costs related to engineering studies of the Amherst Library, 
totaling over $^1,000, have been absorbed by the University and it 
was agreed that the University must agressively pursue recovery of 
those funds. In addition, the costs associated with the emergency 
closing of the Library and removal of books total $208,97^ and 
questions were raised regarding the method of funding this 
expenditure; it was the consensus of the Committee that the Trustee 
Trust Fund Reserve be used to meet the cost. 

The Committee discussed several budget matters and agreed 
that adequate staffing for the University's financial aid offices 
remains a budget priority. The Committee also reviewed the second 
quarterly Small Business and Minority Purchasing Report for FY80; 
Trustee Crain noted that purchases for this period totaled $1.U9 
million. Action on the Tuition Policy Proposal was tabled due to a 
lack of a quorum. In an effort to provide all members of the Board 
with a comprehensive background on the nature and scope of the pro- 
posed Tuition Policy presently under Committee consideration, a 
detailed analysis of undergraduate tuition increases for FY72-FY81 
was presented which stressed the benefits of developing and insti- 
tuting a systematic and regular review procedure for adjustments in 
tuition. 

The Committee on Budget and Finance proposed the following 
actions for Board approval. On motion made and seconded, it was 

VOTED : To approve the fund transfers set forth in Doc. 
T80-006A; 

and 

VOTED : To further amend the Tuition Waiver Policies of the 
University (Doc. T75-075 as amended through December 
1, 1976) by adopting Merit-Based Tuition Waivers as 

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UNIVERSITY OF MASSACHUSETTS 



set forth in Doc. T79-093A (pages 7-10); further to 
direct the Administrative Secretary to incorporate 
in said Doc. T79-093A all tuition waiver policies now 
in force (i.e., Doc. T75-075C as amended by Doc. 
T76-017); 



VOTED: To accept the bequest of $25,000 under AETICLE SEVEN, 
paragraph k, of the Will of Albert W. Meserve, Class 
of 1920 , and establish an Endowment Fund known as 
"THE ALBERT WADSWORTH MESERVE AND HELEN CLARK MESERVE 
MEMORIAL TRUST FUND," the income from said fund to be 
used for scholarships for worthy degree-seeking 
students in the study of Horticulture, Aboriculture , 
Forestry, or other studies connected with ecology, 
conservation and tree care. (Doc. T80-00U); 



and further 



VOTED : To authorize the following individuals to sign drafts 
for hospital income upon Blue Cross of Massachusetts 
Inc. both as insurer and as intermediary for the 
Medicare program: 



Jerome T. Fosselman 



Associate Vice Chancellor for 
Fiscal Affairs 



' 



Lorinda K. Radibou 



Hospital Controller 



Shirley M. McKusick 



Director of Patient Accounting 



Maureen C . Rock 



Assistant Director of Patient 
Accounting 



The Committee on Long-Range Planning met on December 19 » 
1979 and discussed the One-and-Five Year Plan for the University 
Hospital — UM/Worcester. Approval of the plan is an annual legal 
requirement to bring the Hospital into compliance with state 
regulations. On motion made and seconded, it was 



VOTED : To approve the FYI98O One-and-Five Year Plan of 
the University Hospital (Doc. T79-100) for sub- 
mission to the appropriate authorities. 



The Committee on Long-Range Planning also met on January 
30, and had an opportunity to discuss aspects of the University's 
February lk presentation to the Special Commission on the 
Reorganization of Public Higher Education. An overview of the key 
aspects of the presentation was discussed and the Committee offered 



' 



-10- 



I 



I 



I 



UNIVERSITY OF MASSACHUSETTS 

recommendations on specific points of emphasis. It was generally 
concluded that the University would make a strong and informative 
presentation to the Commission. 

Trustee Dennis reported that the Committee on Audits met 
on January 22. Major internal audit activities for FYT9 were 
reviewed. Noting that firm direction in this area was required, 
Trustee Dennis indicated he was pleased that the long search for 
Director of Auditing had been concluded. The FY79 audits for the 
Medical School Group Practice Plan and Hospital Trust Fund were 
received. The management letter of Ernst & Whinney was less 
restrictive than in the past and it is anticipated that a positive 
auditors report will be forthcoming next year. Trustee Dennis also 
commented that the University has received no word from the regional 
HEW office, on the Financial Aid Program 1977/78 Audit, but the 
Committee anticipated some follow-up. 

Trustee Burack reported on the January meetings of the Ad 
Hoc Committee on Public Relations. In discussions with the 
President and three Chancellors, the Committee studied the entire 
range of University-wide and campus public relations. It is the 
intent of the Ad Hoc Committee to develop University-wide public 
relations policies and procedures that will bring the institution to 
the attention of the widest possible audience within the Common- 
wealth, and enhance the public perception and knowledge of the 
positive academic and related activities of the University. It is 
the consensus of the Committee that future work will focus on the 
improvement of external University publicity and publications. 



The Ad Hoc Committee on Board Operations and Procedures 
met on January 30. Reorganization of the Office of the Adminis- 
trative Secretary has now been completed and Ms. Hurd provided the 
Committee with a detailed update on present activities and future 
projects. Of critical importance is the pressing need to update 
Board policy. While preliminary work in this area has commenced 
with the indexing of all Board minutes, it will be at least another 
year before full analysis of the specific material can be under- 
taken. Subsequent to this updating, a Trustee Policy Manual will 
be developed. The Committee concurred with the reorganizational 
efforts within the office. Trustee Burack commented on the fine 
accomplishments of Ms. Hurd, and on motion made and seconded, it was 

VOTED : To approve a salary of $26,600 as of January 1, 1980 
for Ann S. Hurd, Administrative Secretary to the 
Board of Trustees. 

Ms. Clausen, Chancellor of the Board of Higher Education 
extended an invitation to the Board to attend the first in a series 
of invitational seminars on critical issues in higher education in 
Massachusetts to be held at Boston College on February 21st. 

-11- 



UNIVERSITY OF MASSACHUSETTS 



Professor Frank conveyed the hope of the MSP Executive 
Board that the upcoming contract negotiations would proceed 
expedit iously . 

Trustee McNeil inquired whether the Committee on Faculty 
and Educational Policy had discussed Chancellor Corrigan's statement 
to the Board on December 5th, 1979 in response to concerns of the 
Black Faculty and Staff Caucus at UM/Boston. Trustee Troy responded 
that the Committee had not met since December, but that it intends 
to discuss the issues involved at its next meeting scheduled for 
February 20th. 

Chairman Healey commented that the letter he received from 
former Trustee Haskell Kassler was thoughtful and detailed and 
copies were distributed to the full Board. 

There was no further business and the meeting was 
adjourned at ^:10 p.m. 



» 



U/ion j^Z 




Ann S. Hurd 
Administrative Secretary to the 
Board of Trustees 



Amended as of March 5, 1980 



-12- 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF MEETING OF COMMITTEE 
ON FACULTY AND EDUCATIONAL POLICY 

February 6, 1980; 1:45 p.m. 
Room 222 
250 Stuart Street 
Boston, Massachusetts 

TTENDANCE: Committee and Committee Staff : Chairman Troy; Trustee Burack; Ms. 
Hurd , Administrative Secretary; Ms. Cohen, recorder 

Absent Committee Members : Trustees Breyer , Morgenthau, Popko and 
Winthrop 

University Administration : Dr. Lynton, Senior Vice President for 
Academic Affairs 

UM/ Amherst : Chancellor Koffler 

Chairman Troy convened the meeting at 1:50 p.m. and indicated UM/Amherst- 

that the only item before the Committee was consideration of February February, 

1980 Preliminary Graduation Lists — UM/ Amherst. The Chairman informed 1980 Pre- 

the Committee that there were 1,015 candidates for degrees and certi- liminary 

ficates. Of this total, 715 were candidates for undergraduate de- Graduation 

grees, 211 were Master's candidates and 3 were candidates for certi- Lists 

ficates of advanced graduate study. (Doc. T80- 

007) 

The Committee reviewed these awards, concurred with the rec- 
ommendation of the campus and on motion made and seconded, it was 

VOTED : To recommend that the Board of Trustees approve 
the undergraduate, graduate, Division of Contin- 
uing Education and Stockbridge School of Agri- 
culture preliminary graduation lists of February, 
1980, UM/ Amherst, subject to the completion of 
all requirements as certified by the Recorder of 
that campus. (Doc. T80-007) 

The meeting was adjourned at 1:56 p.m. 




Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



UNIVERSITY OF MASSACHUSETTS 



NOT USED 



1 



ATTENDANCE 



1 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE COMMITTEE 
ON FACULTY AND EDUCATIONAL POLICY 

February 20, 1980; 10:00 a.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Committee and Committee Staff : Chairman Troy; President Knapp ; 
Trustees Beaubien, Dennis, Popko and Robsham; Mr. Colby represent- 
ing Trustee Winthrop; Ms. Hurd, Administrative Secretary 

Absent Committee Members : Trustees Breyer, Burack and Morgenthau 

Other Trustees : Trustees Cross and McNeil 

University Administration : Dr. Lynton, Senior Vice President for 
Academic Affairs 

UM/ Amherst : Chancellor Koffler 

UM/Boston : Chancellor Corrigan; Dean Riccards, College of 
Arts and Sciences 

UM/Worcester : Chancellor Tranquada; Mr. Bratt, Chairman, Personnel 
Action Committee; Provost Smith; Dr. Viles, Faculty Representative 

Guest : Professor Stickland 

Chairman Troy convened the meeting at approximately 10:00 
a.m. and welcomed the new members of the Committee. 



I 



The first item on the agenda, Discussion of Chancellor 
Corrigan 7 s Statement to the 3oard of Trustees on December 5, 1979 , 
had been referred to the Committee on Faculty and Educational Pol- 
icy at the suggestion of Trustee Dennis. Chancellor Corrigan' s 
statement had originally been prepared for the Board of Trustees 
in response to a letter the Board had received from the Black Fa- 
culty and Staff Caucus on the Boston campus. Chancellor Corrigan 
has had problems in the hiring and retention of minority faculty 
and staff, but emphasizing his commitment to aggressive minority 
recruitment efforts, not only for Black faculty and staff, but 
also for students. He indicated that members of the Black faculty 
were present so that they might have an opportunity to engage in a 
full and open exchange with the Trustees regarding their concerns. 

Professor Strickland indicated that the Black Faculty and 
Staff Caucus felt that the report submitted to the Board had not 
included all the pertinent data. Similarly, sufficient information 
about why minority faculty left the campus had not been gathered 



Discussion of 
Chancellor 
Corrigan 's 
Statement to 
the Board of 
Trustees on 
December 5 , 
1979 



F&EP 
V20/80 



UM/Boston — 
Establish- 
men t o f a 
B.S. Degree 
(Doc. T80- 
009) 



UNIVERSITY OF MASSACHUSETTS 



or provided to the Chancellor. He provided additional information 
for the Trustees including background information on two tenure 
cases currently being reviewed under established grievance proced- 
ures. 

In the discussion that followed there was general agreement 
that the decreases in the number of minorities in faculty and ad- 
ministrative positions was a serious problem and that the Trustee's 
policy on Affirmative Action issued in May, 1979 also required a 
serious commitment to go beyond the ususal recruitment procedures. 

Chancellor Corrigan stated his belief that changing the com- 
position of the faculty by attracting and hiring minorities is a 
positive way to deal with the general malaise on the campus, but 
that he welcomed any other specific recommendations to deal with 
the problem. Trustee Beaubien suggested developing an exit inter- 
view process as a valuable tool in gathering information on mino- 
rity faculty retention. He commented that role models for minority 
faculty are helpful in encouraging strong minority participation. 
In conclusion, it was noted that the issues related to minority 
faculty and staff retention is a University-wide problem and Chair- 
man Troy stated that he would make a full report to the Board on 
the discussions with a strong recommendation that it receive the 
Trustees' highest and most intense priority. 

Chairman Troy asked Dr. Lynton to introduce the matter of 
the Establishment of a B.S. Degree — UM/Boston. Most colleges and 
universities in this country either have two tracks in the sciences 
that is^ programs that lead to a B.S. or a B.A. , or just the B.S. 
UM/Boston offers only the B.A. in the Sciences and it is proposed 
that the B.S. be added in the fields of Biology, Chemistry, Mathe- 
matics, Physics and Psychology, offering curricula which would have 
a greater emphasis on scientific and technological subjects. The 
B.S. program would maintain all the general education requirements 
except that the foreign language requirements may be met at the in- 
troductory rather than the intermediate level. On motion made and 
seconded, it was 



VOTED : To recommend that the Board establish the Bache- 
lor of Science degree in the fields of Biology, 
Chemistry, Mathematics, Physics and Psychology, 
in the College of Arts and Sciences at the Uni- 
versity of Massachusetts at Boston, as described 
in Doc. T80-009. 

Dr. Lynton introduced the proposed Academic Personnel Policy 
— UM/Worcester which he said had been approved by the Personnel 
Action Committee, the Faculty Council, the Executive Council of the 
Faculty and the General Faculty at the Medical School. The document 
had also been carefully reviewed by the University Administration, 
including the University Counsel. A list of changes to the document 



-2- 



1 



UNIVERSITY OF MASSACHUSETTS 

which in all but in one instance are editorial in nature, was cir- 
culated to the Committee. The one substantive change concerned 
the time frame in which a candidate for tenure is reviewed. Mr. 
Lynton said that the Academic Personnel Policy for UM/Worcester 
has three major differences from the Academic Personnel Policy for 
UM./ Amherst and UM/Boston (Doc. T76-081) . The proposed policy (1) 
introduces two non-tenure tracks in addition to the conventional 
track; (2) introduces the concept of co-terminous tenure for fac- 
ulty whose salary is derived from non-state sources: and (3) calls 
for procedures which reflect the organizational and administrative 
structure of the Medical School and Medical Center. It was also 
noted that Article II, Section 2.2 should not be understood as a 
full incorporation of the AAUP 1940 Statement of Principles on 
Academic Freedom into the Academic Personnel Policy, but only re- 
fers to the standards and interpretations of academic freedom. 



F&EP 
2/20/80 



After a brief discussion, on motion made and seconded, it 



was 



VOTED : To recommend that the Board approve the Aca- 
demic Personnel Policy for the Medical School 
at the University of Massachusetts at Worcester 
(Doc. T80-011A) , which policy, in the case of 
the Medical School only, supersedes the Acade- 
mic Personnel Policy of the University of 
Massachusetts at Amherst, Boston and Worcester 
(Doc. T76-081) approved by the Board on June 
2, 1976. 

Chairman Troy turned to the Tenure Recommendation for Pro- 
fessor Madeline DeFrees — UM/Amherst. Mr. Lynton stated that Pro- 
fessor DeFrees has been a tenured full Professor at the University 
of Montana since 1972. Professor DeFrees is a distinguished poet 
who has demonstrated excellence in teaching, creative activity 
and service thus meeting the performance criteria for tenure. Mr. 
Lynton noted that the area of creative writing holds particular 
appeal for students and is one which has experienced a steady in- 
crease in enrollment. After a brief discussion it was moved, 
seconded and 



UM/Amherst — 
Tenure Rec- 
ommendation 
for Professor 
Madeline 
DeFrees 
(Doc. T80-010) 



I 



VOTED : To recommend that the Board concur in the award 
of tenure by the President to Madeline DeFrees, 
Professor of English at the University of Massa- 
chusetts at Amherst. (Doc. T80-010) . 

Dean Riccards reported to the Committee on the Development 
of the Core Curriculum in the College of Arts and Sciences — UM/ 
Boston. In its four year history as a single unit, one of the 
most significant changes in the College of Arts and Sciences has 
been the creation of a general education core. There are two ma- 
jor elements to the core curriculum. The first is a re-emphasis 



UM/Boston — 

Development 

of the Core 

Curriculum 

in the College 

of Arts and 

Sciences 



-3- 



F&EP 
2/20/80 



UNIVERSITY OF MASSACHUSETTS 

on general education, particularly on writing. The second is the 
institution of a proficiency or competency exam at the end of the 
second year for students who start as freshman. Students who do 
not pass the competency exam are required to take courses in writ- 
ing; they are not allowed to take upper division or advance courses 
until they have satisfactorily completed the writing requirement. 

A student may take the writing proficiency exam any time 
within their first two years, and tutorial and remedial programs 
are available to assist students who need it. Dean Riccards noted 
that most students who have failed the exam are transfer students 
or students who do not have English as their primary language. In 
addition, since there is a need to recognize that there are courses 
in the arts and sciences that are not relevant to the students' oc- 
cupational and vocation needs, an attempt has been made to establish 
with the traditional liberal arts curriculum a certificate program 
to allow students to complete a non-major program in a field like 
computer science or technical writing. There has been considerable 
student interest in these certificate programs. 

Another element is the establishment of "Centers of Academic 
Excellence," currently identified as: (1) American Civilization/ 
American Life; (2) Environmental Studies; and (3) Urban Social Ser- 
vices. In the discussion that followed the Committee generally 
agreed that the core curriculum is an extremely important and in- 
teresting approach which requires a strong commitment of resources 
to academic support services, careful follow-up, and an effort to 
keep the Board apprised of its progress. 

The Committee adjourned at approximately 12:30 p.m. 



■ 



■ 





Ann S. Hurd 
Administrative Secretary to the 
Board of Trustees 



-4- 



ATTENDANCE: 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE COMMITTEE 
ON BUILDINGS AND GROUNDS 



February 26, 1980; 2:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 



Committee and Committee Staff: 



Trustees Burack and Robsham; 
An rig; Mr. Colby representing 
Administrative Secretary; Ms. Cohen, recorder 



Chairman Donlan; President Knapp; 
Mr. Callahan representing Trustee 
Trustee Winthrop; Ms. Hurd, 



Absent Committee Members : Trustees Atkins and McNeil 

Other Trustees : Trustee Dennis 

University Administration : Ms. Bradin, Vice President for 
Management 

UM /Amherst : Chancellor Koffler; Mr. Beatty, Vice Chancellor for 
Administration and Finance; Mr. Littlefield, Director of Planning 

UM/Boston : Mr. Baxter, Vice Chancellor for Administration and 
Finance; Mr. Prince, Director, Planning and Development 

UM /Worcester: Mr. Quinlan, Director of Physical Plant 



Guests 



Mr. Brooker, Mr. Coppola and Mr. Schumacher, The 



Architects Collaborative 



Chairman Donlan convened the meeting at 2:10 p.m. and Preliminary 
indicated that the first item of agenda was the Preliminary TAC Report on 
Report of The Architects' Collaborative on the Development of Columbia Point 
Columbia Point . Mr. Brooker presented TAC ' s report, assessing Development 
the University's land use requirements and analyzing the implica- 
tions of the various possibilities for the utilization of the 
land parcels now owned by the University or under its control. 
In undertaking this project, TAC took into consideration the con- 
cerns regarding Columbia Point discussed by the Trustees at 
earlier meetings, as well as the implications of the proposed BRA 
developer selection kit, the Columbia Point Tenants' proposal and 
the State Archives Building design. Assumptions about parking 
requirements were also included in the assessment. 

Mr. Brooker highlighted several key features of the TAC 
study. One recommendation calls for height restrictions in the 
design of the State Archives building to guarantee the sight line 
from the campus Plaza area to the Kennedy Library. In addition, 
TAC determined that there is sufficient land for the University 
within the perimeter road boundary if future campus growth con- 
forms to the present 2-level parking garage and 5 story building 



per 

2/26/80 UNIVERSITY OF MASSACHUSETTS 

design. The consultants urged, however, that the University 
retain its land beyond the perimeter road to guarantee flexibi- 
lity for future expansion. 

In discussion of the preliminary report, the Committee 
reaffirmed its commitment to keep the University's land parcels 
and parcels on which it has first options, free from market 
housing development. The question was raised over the extent to 
which housing should be mixed with the present institutional 
ambience of the peninsula. There was consensus that any develop- 
ment must offer a formula amenable to both housing and the insti- 
tutions on the peninsula. At the present time the implications 
of reorganization are unclear and there was discussion over what 
the role of the Harbor campus facilities might be in the future 
proposals. The Committee also reaffirmed the University's com- 
mitment to active participation with the community and residents 
of Columbia Point in planning the development of the peninsula. 

Mr. Prince alerted the Committee to the need to clarify 
further and guarantee the University's easement rights over the 
proposed Archives site and Kennedy Library road system to the 
parcel of land remaining in the University's possession which 
lies beyond both. Mr. Prince detailed the easement requirements 
necessary to guarantee the University's access to the land and on 
motion made and seconded, it was 

VOTED : To recommend to the Board of Trustees that the vote 
of December 5 5 1979 concerning discussions between 
the President of the University and the Secretary of 
the Commonwealth relating to the location of the 
State Archives Building at the University of 
Massachusetts at Boston be further amplified by 
directing that such discussions include provisions 
for an easement thirty (30 ) feet wide running 
northerly from the Perimeter Road over the proposed 
Archive site to the parcel of land remaining in 
possession of the University, as well as for an 
easement at the northeast corner of said site of 
sufficient size as to provide access from the John 
F. Kennedy Library road system to said parcel of 
land. 

Energy l^g Committee also re-emphasized that the transfer agreement to 

Conservation the State Archives should clearly delineate sight line and 

parking requirements as discussed at previous meetings. 

Ms. Bradin reported on the Energy Conservation efforts 
at all three campuses. Substantial increases in energy costs 
have begun to impact severely on the campuses despite rigorous 
monitoring and major conservation programs. Ms. Bradin outlined 
the current trends and long-term implications of the energy- 
crisis. Each campus detailed the specific programs instituted to 

-2- 



r 



UNIVERSITY OF MASSACHUSETTS 



B & G 
2/26/80 



achieve consumpton reductions. An Energy Conservation Coordina- 
tor at UM/Amherst has been working since November, 1979 to assess 
present short-term projects as well as long-term projects that 
will require the major outlay of capital. The campus has sought 
both federal and state energy conservation funds to assist in 
this effort and proposed programs will be presented to the 
Committee as they are formulated. 

While UM/Boston has cut electricity consumption by *+7%, 
costs have only declined by 22%. Since 197*+, the cumulative 
savings for the campus have been $U.9 million. The campus is 
presently installing an upgraded supervisory data control system 
to monitor all electrical systems ; results from initial use indi- 
cate that the system is expected to reduce costs substantially. 

UM/Worcester continues to experience rising costs 
despite stable consumption rates during the past several months. 
An energy audit conducted last year highlighted two key areas 
which are now being addressed. These are the operation of the 
power plant and the refitting of the entire facility to reduce 
total costs. The campus is also reviewing federal and state 
energy conservation sources to assist its conservation program. 

Mr. Donlan stated that the Committee would enter 
Executive Session to discuss a matter concerning the Status of 
the University Library — UM/Amherst. On roll call vote at 3:50 
p.m. it was moved and 

VOTED : To enter executive session. 

Trustees Burack, Donlan, Knapp and Robsham voted for the motion 
as did Mr. Callahan and Mr. Colby. Trustees Atkins and McNeil 
were absent. 

At U:00 p.m. the Executive Session was concluded and 
the meeting reconvened in open session. 

The next item of agenda was Campus Safety Improvements 
— UM/Amherst. A revised project for campus roadway and 
pedestrian facilities was presented to the Committee. This 
project, originally approved by the Board in February 1978, has 
been revised to reduce the scope of work originally contemplated. 
Insufficient capital outlay appropriations and rising inflation 
have necessitated the changes. The nature of the work to be 
implemented was reviewed and on motion made and seconded, it was 



UM/Amherst- 
Status of 
University 
Library 

Executive 
Session 



UM/Amherst — 
Campus Safety 
Improvements 



VOTED : To recommend that the Board of Trustees approve the 
modifications described in Doc. T80-012 in the 
Campus Safety Improvement Project of the University 
of Massachusetts at Amherst (Doc. T77-0U8 , approved 
by the Board December 1, 1976 as modified by Doc. 
T78-OU9 approved by the Board February 1 , 1978 ) . 



-3- 



B & G UNIVERSITY OF MASSACHUSETTS 

2/26/80 

Mr. Beatty reported that after a delay, a meeting of 
all parties involved in the phased replacement of the Coal-fired 
Boiler Plant — UM/ Amherst would be held on February 27. A modifi- 
cation to the project has been made to include the possible deve- 
lopment of a co-generation electrical facility and no major 
difficulties with this or the rest of the project are anticipated, 

The Committee reviewed a Status Report on Deferred 
Maintenance . There was general consensus that the University is 
losing ground in its program. Insufficient capital outlay 
appropriations are severely hampering already critical needs and 
it was agreed that the Board be alerted to the increasing 
severity of the matter. 

There was no further business and the meeting was 
adjourned at U:25 p.m. 




. /v2^^c, — ► 



Ann S. Hurd 

Administrative Secretary to 
the Board of Trustees 



-k- 



UNIVERSITY OF MASSACHUSETTS 



MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES 



ATTENDANCE 



March 5, 1980; 2:00 p.m. 
Chancellor's Conference Room 
Harbor Campus 
University of Massachusetts/Boston 



Trustees and Trustee Staff : Trustee Troy, Acting Chairman; 
President Knapp; Trustees Atkins, Baldwin, Beaubien, Breyer, 
Burack, Cross, Dennis, Donlan, Krumsiek, LaVoice, Marks, McNeil, 
Morgenthau, Popko, Robsham, Shearer; Mr. Callahan representing 
Trustee Anrig; Mr. Lenhardt representing Trustee Frechette; Ms. 
Ostroff representing Trustee Okin; Mr. Colby representing Trustee 
Winthrop; Treasurer Brand; Ms. Hurd, Administrative Secretary; 
Ms. Cohen, recorder 



University Administration : Ms. Bradin, Vice President for Manage- 
ment; Mr. Lynton, Senior Vice President for Academic Affairs; Mr. 
Bench, Associate University Counsel 



UM/Amherst : 
Representative 

UM/Boston : 
Representative 



Chancellor Koffler; Professor Frank, Faculty 



Chancellor Corrigan; Professor Hart, Faculty 



UM /Worcester : Chancellor Tranquada 

President Knapp convened the meeting at 2:08 p.m. In 
the absence of Chairman Healey and in accordance with Article I, 
Section 3(A) of the Trustee By-Laws (Doc. T76-051), it was moved, 
seconded and 

VOTED : To elect Trustee Frederick Troy Chairman pro tempore 
of the Board of Trustees for the duration of its 
March 5th, 1980 meeting. 

Chairman Troy asked for consideration of the minutes of 
the February 6th meeting of the Board. Trustee McNeil requested 
that the minutes show that the concerns of the Black Faculty and 
Staff Caucus at UM/Boston would be discussed by the Committee on 
Faculty and Educational Policy on February 20th. On motion made 
and seconded, it was 



Election of 
Chairman pro 
tempore 



Approval of 
Minutes of 
Prior Meeting 



VOTED : To approve the minutes of the February 6th, 1980 
meeting of the Board of Trustees as amended. 



Board 
3/5/80 

President' s 
Remarks 



UNIVERSITY OF MASSACHUSETTS 



The President reported that the University's presen- 
tation before the Special Commission on the Reorganization of 
Public Higher Education on February Ik was well received. He 
added that Chancellor Corrigan represented the University at the 
February 28 meeting of the Subcommittee on Boston which was 
attended by all six Boston institutions. The President indicated 
that a Campus/University administrative group has been working 
for the past several weeks on the issues related to Boston 
reorganization collecting data, reviewing the Board's August 
discussions on reorganization, and holding meetings with repre- 
sentatives of the other public higher education segments. The 
Special Commission will meet at the Harbor campus on March 13th 
and a program is now being prepared for the Subcommittee on 
Boston that will fully detail the scope of UM/Boston's 
activities. The Subcommittee will also meet with campus 
administrators, faculty and students. The President noted that 
the Subcommittee on Boston will be holding meetings of this 
nature with each public higher education segment in the Boston 
area. 



r 



On February 27th, the House Committee on Ways and Means 
held a hearing concerning the University's FY8l budget recommenda- 
tion. 

President Knapp reported that the Center for the Study 
in Policy and the Public Interest has initiated a series of 
Commonwealth Seminars designed to bring together representatives 
from all areas of business and government for informal 
discussions; Senator Bulger addressed the first seminar and 
former Senator Saltonstall will be the guest at the next session. 
The Center is also planning an all day conference on the public 
interest and policy issues related to the franchising of cable 
television stations. The President noted that a panel discussion 
he recently moderated was taped for use at the conference. The 
Center will also sponsor a conference for members of the 
University's faculty on methods of faculty participation in 
public policy analysis in the Commonwealth. 

The President announced that the University has 
received an invitation from the People's Republic of China for a 
small University delegation to visit both Shanghai and Peking in 
April. The visit will formally establish an exchange program 
between the UM/Worcester Medical School and the Shanghai First 
Medical College. 

Chairman Troy announced that Professor Hart has re- 
signed as Faculty Representative from UM/Boston due to teaching 
conflicts. Professor Clark Taylor of the College of Public and 
Community Services will succeed Professor Hart and Professor 
Bettina Harrison of the Department of Biology, CAS, will serve as 
alternate. 



-2- 



I 



UNIVERSITY OF MASSACHUSETTS 

In his remarks Chancellor Koffler outlined the purpose 
of the newly-established Chancellor's Commission on Civility and 
Human Relations, which will address problems related to the moral 
and civic tone of the Amherst campus. The Chancellor also 
detailed a series of activities that have been undertaken to 
interest and inform both high school and community college stu- 
dents about UM/Amherst. The campus is hosting a series of mini- 
workshops for high school guidance counselors to provide them 
with detailed information about programs of study at UM/Amherst. 
In addition, the campus will host a series of "Meet UMass" nights 
for newly -accepted students and their parents. 



Board 
3/5/80 

UM/Amherst — 
Chancellor' s 
Remarks 



I 



The Chancellor announced that Professor Joseph Taylor 
has been awarded the American Astronomical Society's highest 
honor, the Heeinemann Award and also noted that an article 
recently appeared in the Chronicle of Higher Education about Max 
Roach, Visiting Professor of Music. 

Chancellor Corrigan updated the Board on the past 
month's activities at the Harbor campus. He said that the 
UM/Boston presentation on February 28th before the Special 
Commission's Subcommittee on Boston emphasized the fact that 
UM/Boston is the senior public institution in the metropolitan 
Boston area, and that the campus has primary responsibility 
within the public sector for University-level four-year undergra- 
duate education, graduate education in the liberal arts and cer- 
tain professional areas, basic and applied research within 
disciplines, and for service to the Commonwealth that is respon- 
sive to the urban need. The presentation spoke of the campus' 
distinguished faculty, the efforts to attract and educate non- 
traditional students and the campus' service to the community. 
It stressed the need to maintain the campus of a public Univer- 
sity of national prominence in the Boston area. 



UM/Boston — 

Chancellor's 

Remarks 



The Chancellor announced that effective March 10th, Ms. 
Carmen Dillon, Associate Dean of the College of Public and Com- 
munity Service, will become Assistant Vice Chancellor of Academic 
Affairs. 

The Chancellor expressed his own appreciation to Pro- 
fessor Hart for his sensitive and dedicated work as Faculty 
Representative to the Board of Trustees. 



I 



A special fund for the support of research and scho- 
larly activity for faculty on probationary lines is being 
reinstituted. The fund will be administered by a committee 
chaired by Professor Blackwell and will include representatives 
from the Faculty Development Committees of the colleges. All 
probationary faculty may apply for funds and particular attention 
will be paid to projects that assist the campus in meeting its 
Affirmative Action goals. 

While the campus continues to develop programs com- 
patible to the needs of both students and the high technology 
fields in the Commonwealth, a major difficulty has been the 



Board 
3/5/80 



UM/Worcester— 
Chancellor' s 
Remarks 



Report of the 
Committee on 
Faculty and 
Educational 
Policy 



UNIVERSITY OF MASSACHUSETTS 



limited ability to afford the costly equipment required for high 
technology training. In this regard, Chancellor Corrigan 
announced a generous donation of equipment from the Harris 
Corporation. This equipment for the Computer Center will enable 
the campus to eliminate a potentially costly item from the FY8l 
budget as well as any need to limit student access to the 
Computer Center. 

Chancellor Corrigan reported that all candidates for 
honorary degrees at UM/Boston approved by the Board of Trustees 
have agreed to participate in Commencement on May 29th. In 
conclusion, he noted that a recent performance of the works of 
John Huggler, Chairman of the Music Department, performed by the 
Pro Rata Chamber Orchestra is a strong reminder that the 
UM/Boston faculty continue to gain honors and distinguish them- 
selves in creative fields. 

Chancellor Tranquada detailed the scope of the upcoming 
University visit to the People's Republic of China. The exchange 
program to be developed between UM/Worcester and the Shanghai 
First Medical College is intended to update the faculty of the 
College in a number of scientific areas. Reciprocally, the 
exchange will provide UM/Worcester faculty and students with the 
opportunity to make a contribution in China and learn about 
China's traditional medicine as well as public health practices. 

In noting that the Medical School has an obligation to 
offer more than pure science to its students, the Chancellor high- 
lighted cultural activities at the campus, particularly the work 
of the Medical Center Fund for the Arts Committee. The Committee 
is presently raising money to purchase a grand piano so that 
musical performances may be inaugurated on campus. 

Chairman Troy provided a full report on the discussions 
at the February 20th meeting of the Committee on Faculty and 
Educational Policy regarding the concerns expressed by the Black 
Faculty and Staff Caucus at UM/Boston; Chancellor Corrigan 's 
Statement to the Board of Trustees on December 5th was reviewed. 
Members of the Caucus, who were present at the committee meeting, 
provided the Trustees with an opportunity to learn how minority 
faculty perceive their experiences on the campus as well as their 
sense of urgency in the need to increase the numbers of minority 
faculty and professional staff on campus through more concerted 
recruitment and retention efforts. Chancellor Corrigan had 
emphasized that he regarded the recruitment and hiring of 
qualified minorities as one of his highest priorities, and the 
Committee stated their strong support of the Chancellor's efforts 
in this area. It was the strong recommendation of the Committee, 
Chairman Troy continued, that the Board reaffirm the Trustee 
policy on Affirmative Action (Doc. T79-035) and further, 
encourage the development of sharply-defined policies and goals 
on campus for the recruitment and retention of minorities in 
order to insure progress in this critical area. 



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UNIVERSITY OF MASSACHUSETTS 

The Committee reviewed the Establishment of a B.S. 
Degree — UM/Boston ♦ While most colleges and universities offer 
programs that lead either to a B.A. or a B.S. degree in the 
sciences, UM/Boston currently offers only a B.A. The proposal 
establishes a B.S. degree in the fields of Biology, Chemistry, 
Mathematics, Physics and Psychology. The Committee concurred 
with the recommendation and on motion made and seconded, it was 

VOTED ; To establish the Bachelor of Science degree in the 
fields of Biology, Chemistry, Mathematics, Physics 
and Psychology, in the College of Arts and Sciences 
of the University of Massachusetts at Boston as 
described in Doc. T80-009. 



Board 




3/5/80 




UM/Boston- 




Establishment 


of a B.S. 




Degree 




(Doc. T80- 


-009) 



The Academic Personnel Policy — UM/Worcester was also 
reviewed. Trustee Troy indicated that the document is broadly 
patterned after the personnel policies for UM/Amherst and 
UM/Boston, but introduces three major differences: (l) introduc- 
tion of two non-tenure tracks in addition to the conventional 
track; (2) introduction of the concept of co-terminous tenure for 
faculty whose salary is derived from non-state sources; and (3) 
develops evaluation procedures which reflect the organizational 
and administrative structure of the Medical School. It was noted 
that Article II, Section 2.2 of the policy should not be 
understood as a full incorporation of the AAUP 19^0 Statement on 
Principles as Academic Freedom, but rather as support of and 
agreement to the AAUP standards and interpretations of academic 
freedom. The document was approved by appropriate faculty and 
governance bodies on the campus and was carefully reviewed by the 
University administration and University Counsel. On motion made 
and seconded, it was 



UM/Worcester— 
Academic Per- 
sonnel Policy 
(Doc. T80- 
11A) 



VOTED : To approve the Academic Personnel Policy for the 
Medical School at the University of Massachusetts at 
Worcester (Doc. T80-011A), which policy, in the case 
of the Medical School only, supersedes the Academic 
Personnel Policy of the University of Massachusetts 
at Amherst, Boston and Worcester (Doc. T76-O81) 
approved by the Board on June 2, 1976. 

The Committee discussed a Tenure Recommendation for 
Professor Madeline DeFrees — UM/Amherst. Professor DeFrees has 
been a tenured full professor at the University of Montana and is 
a poet of national distinction. Trustee Troy added that she is 
an excellent teacher of creative writing and was enthusiastically 
recommended by the Department of English. The Committee con- 
curred with the recommendation and on motion made and seconded, 
it was 



UM/Amherst — 
Tenure Recom- 
mendation for 
Professor 
Madeline 
DeFrees 
(Doc. t80-010) 



I 



VOTED : To concur in the award of tenure by the President 
to Madeline DeFrees, Professor of English at the 
University of Massachusetts at Amherst (Doc. T80-010) 



-5- 



Board 
3/5/80 

UM/Boston — 
Core Curriculum 
at the College 
of Arts and 
Sciences 



Report of the 
Committee on 
Budget and 
Finance 



University 
Policy on 
Approval Pro- 
cess for Fees 
Related to 
Trust Funds 
(Doc. T80-013A) 



UNIVERSITY OF MASSACHUSETTS 



Chairman Troy also reported that Dean Riccards had pro- 
vided the Committee "with a report on the new Core Curriculum at 
the College of Arts and Sciences — UM/Boston. The core curriculum 

requirements and particularly 
All students who begin as 



re-emphasizes general education 
stresses effective writing skills, 
freshman are required to pass a competency exam in writing by the 
end of the sophomore year before they are allowed to begin upper 
division or advanced course work. Special writing courses are 
available to students who need assistance. The new curriculum 
also provides opportunities for students to pursue a certificate 
program, in addition to their declared liberal arts major, in a 
vocation-oriented field like computer science or technical 
writing. Another element is the establishment of "Centers of 
Academic Excellence" which will take advantage of and develop 
further unique strengths at UM/Boston. The Committee generally 
commended the core curriculum approach but noted that it requires 
a strong commitment of resources to academic support services and 
careful follow-up. 

Trustee Krumsiek reported on the March 5 meeting of the 
Committee on Budget and Finance which he chaired in the absence 
of Trustee Crain. Action was deferred on the Tuition Policy 
Proposal since the Committee suggested that a policy be developed 
that would provide an annual review cycle for both tuition and 
fee adjustments. This proposal will be further reviewed by the 
Committee on Student Affairs before formal action by the Board is 
s ought . 

The Committee reviewed the proposed University Policy 
on Approval Process for Fees Related to Trust Funds , which is 
intended to provide a process which focuses the actions of the 
Board on those fees related to critical University-wide policies. 
The policy establishes the criteria for determining the authority 
to change fees, outlines the approval process for establishing 
new fees or changing existing fees, and details applicability to 
existing fees. The Committee recommended concurrence and on 
motion made and seconded, it was 



r 



r 



VOTED : To approve the University policy on Approval Process 
for Fees Related to Trust Funds as set forth in Doc. 
T80-013A effective July 1, 1980. 



Allocation of 
Land Grant and 
Bankhead- Jones 
Funds 



Report on 
Committee on 
Buildings. and 
Grounds 



The Allocation of Land Grant and Bankhead-Jones Funds 
was discussed and on motion made and seconded, it was 

VOTED: To approve the distribution of the Bankhead-Jones 
Funds and the land grant funds; also the distribu- 
tion formula for the Morrill-Nelson funds all as 
detailed in Doc. T80-01U. 

Trustee Donlan reported that the Committee on Buildings 
and Grounds met on February 26th and reviewed the preliminary 



1 



-6- 



UNIVERSITY OF MASSACHUSETTS 



Board 
3/5/80 



UM/Bo 
State 
Build 



ston — 

Archives 
ing 



report from The Architects Collaborative (TAC) on land use alter- 
natives for Columbia Point. The report assesses the implication 
of various development plans under discussion and focuses on the 
University's long and short term space needs. There was general 
consensus at the meeting that the land beyond the perimeter road, 
which is either now owned by the University or upon which it has 
first option, should not be developed in any way that would 
preclude or hamper future expansion. 

The Committee expressed their concern about the parking 
shortfall on the peninsula and the lack of adequate planning for 
parking facilities in the proposed design of the State Archives 
Building . All agreed that additional University land must not be 
used for parking and this matter must remain of paramount concern 
in all Trustee discussions of land utilization and land transfers. 
The Committee was also alerted to the need to guarantee the 
University's easement rights over the proposed Archives site and 
the Kennedy Library road system to the parcel of land that lies 
beyond both which remains in the University's possession. It was 
recommended that the December 5th Board vote be further amplified 
to assure these easements. On motion made and seconded, it was 

VOTED : That the vote of the Board of Trustees of December 5, 
1979 concerning discussions between the President of 
the University and the Secretary of the Commonwealth 
relating to the location of the State Archives 
Building at the University of Massachusetts at 
Boston be further amplified by directing that such 
discussions include provisions for an easement 
thirty (30) feet wide running northerly from the 
Perimeter Road over the proposed Archive site to the 
parcel of land remaining in possession of the Univer- 
sity, as well as for an easement at the northeast 
corner of said site of sufficient size as to provide 
access from the John F. Kennedy Library road system 
to said parcel of land. 

The Energy Conservation efforts of the campuses were 
reviewed and the specific programs instituted to achieve major 
consumption reductions were detailed. While substantial progress 
has been made, the matter remains a high priority for each 
campus . 

In Executive Session the Committee discussed the status 
of the UM/Amherst Library and the information will be provided to 
the Board at a later date. 

A proposal for Campus Safety Improvements — UM/Amherst UM/ Amherst 

was presented. This project is a revision of a program approved campus Safety 
by the Board in 1978 for campus roadway and pedestrian facili- improvements 
ties. The scope of the work to be undertaken has been reduced (Doc. T80-012A) 
because of rising inflation and insufficient capital outlay 
appropriations. The Committee concurred with the revised program 
and on motion made and seconded, it was 



-7- 



Board 

3/5/8O UNIVERSITY OF MASSACHUSETTS 



VOTED : To approve the modifications described in Doc. 
T80-012A in the Campus Safety Improvements Project 
of the University of Massachusetts at Amherst (Doc. 
TTT-0^8, approved by the Board December 1, 1976 as 
modified by Doc. T r j8-0k9 approved by the Board 
February 1, 1978). 

Status reports on the phased replacement of the Coal- 
fired Boiler Plant — UM/Amherst and the University Deferred Main- 
tenance Program were also received. Concern was expressed that 
the University is losing ground in its program of deferred 
maintenance. 

Trustee LaVoice made a brief report on efforts under- 
taken by the SGA to address Trustee concerns over the fiscal 
accountability of the Student Activities funds. A new accounting 
system which addresses accountability and necessary services will 
be developed by April and will be presented to the Committee on 
Budget and Finance for its consideration. 

There was no further business and the meeting was 
adjourned at H:10 p.m. 



' 



(l^ f.rfu^jL 



P 



Ann S. Hurd 

Administrative Secretary to 
the Board of Trustees 



1 



-8- 






UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING CF THE TRUSTEE 
COMMITTEE ON LONG-RANGE PLANNING 

March 19, 1980; 10:00 a.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

ATTENDANCE: Committee, and Committee Staff : Chairman Marks: President Knapp; 

Trustees Fopko and Troy; Ms. Ostroff representing Trustee Okin; 
Ms. Hurd s Administrative Secretary 

Absent Committee Members : Trustees Beaubien, King, Knowles and 
Shearer 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs 

UM/ Bo st on : Chancellor Corrigan: Mr. Fenstemacher , Director of 
Institutional Planning; Professor Fergusson; Professor Harrison, 
Faculty Representative 



I 



I 



Chairman Marks convened the meeting at 10:05 a.m. and indi- Update on 
cated that the agenda involved an update on Reorganization of Higher Reorganiza- 
Education . tion of 

Higher 

President Knapp referred to the memorandum distributed to the Education 
Committee which outlined activities undertaken by the Special Commis- 
sion on Reorganization as well as the University's approach to and 
involvement with planning activities to date. He told the Committee 
of developments that have occurred since the memo was issued, re- 
porting that the Special Commission met as planned on the Harbor cam- 
pus on Thursday, March 13th in the morning; the Subcommittee on Bos- 
ton met in the afternoon. The sessions were informative for the 
Commission members; they are clearly developing a sense of each in- 
stitution without yet focussing on an outcome for the reorganization. 

President Knapp highlighted several issues that appear to be 
emerging in the discussion, including those of campus siting and 
facilities utilization, staffing, academic programming and student 
access particularly as they relate to reorganization possibilities 
involving Boston State College and the Massachusetts College of Art. 

At this stage of the process, a particular concern is the 
University's next step in developing possible models for reorgani- 
zation. For instance, if a reorganization model is developed for 
the Boston area which calls for one four -year institution, the Uni- 
versity needs to give careful consideration to what form it should 
take and what configuration would the University support. Simi- 
larly, there is a need to identify issues involved in moving toward 



LRP UNIVERSITY OF MASSACHUSETTS 

3/19/80 

those models addressing specific areas such as personnel, facili- 
ties, financial resources and possible economies. In discussion, 
it was emphasized that it would be important to stress positive 
outcomes, and to view the process as an opportunity to meet new 
challenges in expanding the mission of UM/Boston. 

It was the general consensus reached at the meeting that 
the principles already agreed upon by the Trustees should be 
further elaborated to develop a reorganization model for the Bos- 
ton area while identifying areas requiring further consideration. 
It was also decided that the Committee would meet again before 
the Board meeting to discuss this issue further. 

The meeting was adjourned at 11:40 a.m. 



F 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



f 



-2- 



' 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON BUILDINGS AND GROUNDS 

March 19, 1980; 3:30 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

ATTENDANCE: Committee and Committee Staff : Chairman Donlan; President Knapp ; 

Trustee Burack; Mr. Callahan representing Trustee Anrig; Mr. Colby 
representing Trustee Winthrop; Ms. Hurd , Administrative Secretary; 
Ms. Cohen, recorder 

Absent Committee Members : Trustees Atkins, McNeil and Robsham 

University Administration : Ms. Bradin, Vice President for Manage- 
ment; Mr. Meehan, Senior Consultant 

UM/Boston : Chancellor Corrigan; Mr. Prince, Director, Planning and 
Development; Professor Harrison, Faculty Representative Alternate 

Guests : Mr. Coppola and Mr. Schumacher, The Architects Collaborative 



I 



In the absence of the Chairman who was delayed in attending, Report of 
President Knapp convened the meeting at 3:45 p.m. The single item TAC on the 
of agenda was further discussion of the Report of The Architects Development 
Collaborative on the Development of Columbia Point . Mr. Coppola of Columbia 
outlined the interim report which documents TAC's presentation to Point 
the Committee on February 26, 1980. The report reviews the impli- 
cations of current proposals for use of University-owned land par- 
cels and incorporates several charts and design proposals that 
detail these implications. 

In discussion of the key features of the TAC study, consen- 
sus emerged on several issues. The Committee explored some altern- 
natives for the University-owned land that would not be immediately 
developed. There was agreement that using the property beyond the 
perimeter road as a passive recreation area might provide an appro- 
priate transition between the institutional facilities and the 
housing on the peninsula. This concept would provide "green space" 
while reserving land for the future development of facilities serv- 
ing both the institutions and the Columbia Point residents. All 
agreed that further discussions in this area was necessary. 

In reaffirming its serious concern over the parking short- 
fall on the peninsula, it was the sense of the Committee that a 
careful and detailed analysis of parking requirements and traffic 
circulation on all land owned and controlled by the University on 
Columbia Point was critical to any future discussions of land de- 
velopment. It was noted that the traffic management studies pre- 
pared for the Kennedy Library and the Harbor Campus, as well as 



r 



B&G UNIVERSITY OF MASSACHUSETTS 

3/19/80 

the Environmental Impact Report for UM/Boston, would offer useful 
data in this regard. On motion made and seconded, it was 

VOTED : To recommend that the Board authorize the 
President to hire a consultant, at a cost 
not to exceed $10,000, to study and make 
recommendations for vehicular parking and 
traffic circulation on all land owned and 
controlled by the University at Columbia 
Point and to prepare a report for presen- 
tation to the Committee on Buildings and 
Grounds. 

There was no further discussion and the meeting adjourned 
at 4:52 p.m. 



' 





Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



P 



-2- 



' 



ATTENDANCE 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF JOINT MEETING OF COMMITTEES ON 
STUDENT AFFAIRS AND BUDGET AND FINANCE 

March 26, 1980; 2:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Committees and Committees Staff : Chairman Crain; President Knapp ; 
Trustees Baldwin, Cross, Krumsiek, LaVoice, Marks, Mr. Callahan 
representing Trustee Anrig; Mr. Lenhardt representing Trustee 
Frechette; Ms. Hurd , Administrative Secretary; Ms. Cohen, recorder 

Absent Committee Members : Trustees Knowles , McNeil and Shearer 

University Administration : Ms. Bradin, Vice President for Manage- 
ment; Mr. Lynton, Senior Vice President for Academic Affairs; Mr. 
Preston, Associate Vice President for Academic Affairs; Mr. Stine, 
Assistant Vice President 

UM/Amherst : Chancellor Koffler; Mr. Beatty, Vice Chancellor for 
Administration and Finance; Mr. Campbell, Director, Residential 
Resource Management; Mr. Madson, Vice Chancellor for Student Affairs 

UM/Boston : Chancellor Corrigan; Mr. Baxter, Vice Chancellor for 
Administration and Finance; Mr. Tubbs, Vice Chancellor for Student 
Affairs 

UM/Worcester : Chancellor Tranquada; Mr. Feinblatt, Director of 
Student Affairs 

Chairman Crain convened the meeting at 2:05 p.m. and indi- 
cated that the single item of agenda was a discussion of FY82 Pro- 
posed Student Fees . Consistent with the new University policy on 
the Approval Process for Fees related to Trust Funds (Doc. T80-015A) 
the Committee reviewed the new fees and fee increases proposed for 
each campus. In addition to fee increases, UM/Amherst has proposed 
the establishment of a mandatory $6.00 per year Performing Arts Fee 
as well as a Placement Fee of $10.00 which is to be collected only 
once from graduating students, both undergraduate and graduate. The 
Boston campus has proposed a fee increase for the campus I.D. care, 
and UM/Worcester has requested an increase of $10.00 in the Commence- 
ment Fee to cover rising costs and increased class size. 

In discussion, Committee members expressed reservations about 
several features of the Performing Arts Fee and the Residence Hall 
Trust Fund. The essential purpose of the proposed Performing Arts 
Fee for the Fine Arts Center was detailed* Chancellor Koffler stressed 
that at least 50 percent of the fee will subsidize student ticket 
discount sales. There was some discussion whether additional revenue 
generated from the proposed fee will also partially subsidize the cost 



FY81 Pro- 
posed Stu- 
dent Fees 
(Doc. T80- 
015A) 



I 



SA/B&F UNIVERSITY OF MASSACHUSETTS 

3/26/80 

of events produced by sponsors outside the Fine Arts Center. While 
all agreed that the proposed fee was necessary to maintain high 
quality activities, the Committee was not supportive of providing 
any subsidy to sponsors outside the Fine Arts Center. Chancellor 
Koffler promised the Committees further clarification of the use of 
the use of revenue for subsidizing activities at the Center. (A 
statement clarifying this question is amended to these minutes.) 

Trustee LaVoice expressed student concerns about the effects 
of the proposed variable room rate system. Several misconceptions 
were clarified: (1) students on financial aid can qualify for single 
rooms; (2) students who are left alone in a double room will not be 
forced to move away from dormitory friends or pay the higher single 
room rate; (3) variable rate room charges are not unusual at other 
institutions; and (4) the proposed room rates for 1980-81 are com- 
parable with those at other public universities across the country. 
Trustee LaVoice also suggested that the proposed upgrading of cust- 
odial services to include trash removal from the dormitories over 
the weekend was an additional unnecessary expenditure. The Commit- 
tee discussed alternative trash removal methods suggested by 
Trustee LaVoice. Since the State sanitary code requires seven-day 
custodial service, however, the Committee concluded that such serv- 
ice was necessary. 

Trustee Marks inquired whether the trash dumpsters were still 
located on the terrace in front of Kennedy in the Southwest Dormi- 
tory Complex. He indicated that the dumpsters' location was a dis- 
incentive to responsible student treatment of the dormitories and re- 
iterated his request from last fall that the trash containers be re- 
located away from the dormitory's front door. He asked that alter- 
nate plans for relocating the containers be submitted to the next 
meeting of the Committee. 

Trustee LaVoice also questioned the elimination of the annual 
automatic credit by Physical Plant for work in the dormitories. Mr. 
Beatty explained that the credit was eliminated in FY80 since, after 
a full costing study was completed by outside auditors, no real 
justification could be found for its continuance. The increase in 
costs of $258,415 noted in the background materials for the FYi81 
Residence Hall Trust Fund reflects this adjustment. 

There was no further discussion on the fee proposals. It 
was then 

MOVED : To recommend that the Board approve the fee 
increases at UM/Amherst, UM/Boston and UM/ 
Worcester, further to approve the Performing 
Arts Fee of $6.00 and the Placement Program 
Fee of $10.00 at UM/Amherst; all as de- 
scribed in Doc. T80-015A. 

Trustee LaVoice then proposed the motion be amended to insert the 
following: 

-2- 



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UNIVERSITY OF MASSACHUSETTS SA/B&F 

3/26/81 

MOVED: That the proposed fees for the Residence Hall 

Trust Fund be amended by deleting the new price 
structure for dormitory rooms (VRSS) ; upgrading 
the custodial program to include weekend trash 
removal; and discontinuance for dormitories of 
the yearly credit of $258,415 by Physical Plant. 

Trustee Cross seconded the amendment. There was no further dis- 
cussion; the amendment was defeated. 

There was no further discussion of the original motion and 
it was 

VOTED : To recommend that the Board approve the fee 
increases at UM/ Amherst, UM/Boston and UM/ 
Worcester, further to approve the Performing 
Arts Fee of $6.00 and the Placement Program 
Fee of $10.00 at UM/ Amherst; all as detailed 
in Doc. T80-015A. 

Trustee LaVoice voted against the motion. The meeting was adjourned 
at 3:05 p.m. 






(Jmm p#. 




Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



■3- 



UNIVERSITY OF MASSACHUSETTS 



1 



' 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON STUDENT AFFAIRS 

Wednesday, March 26, 1980; 1:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 



ATTENDANCE : 



Committee and Committee Staff : Trustee Krumsiek, Acting Chairman; 
President Knapp ; Trustee Cross, LaVoice, Marks; Mr. Lenhardt rep- 
resenting Trustee Frechette; Ms. Hurd, Administrative Secretary; 
Ms. Cohen, recorder 



Absent Committee Members : Trustees McNeil and Shearer 

University Administration : Ms. Bradin, Vice President for Manage- 
ment; Mr. Lynton, Senior Vice President for Academic Affairs; Mr. 
Preston, Associate Vice President for Academic Affairs; Mr. Stine, 
Assistant Vice President 

UM/ Amherst : Chancellor Koffler; Mr. Beatty, Vice Chancellor for 
Administration and Finance; Mr. Madson, Vice Chancellor for Student 
Affairs 



UM/Boston : Mr. Tubbs , Vice Chancellor for Student Affairs 

UM/Worcester : Chancellor Tranquada ; Mr. Feinblatt, Director of 
Student Affairs 



In the absence of the Chairman, Trustee Krumsiek called the 
meeting to order at 1:15 p.m. The first item of agenda was FY81 
Residence Hall Contract — UM/ Amherst. The proposed contract for 
FY81 amends the 1980 Residence Hall Contract (Doc. T79-034) to 
clarify certain procedures, further define student obligations with 
regard to duration of room occupancy and residence hall security, 
and incorporate into the contract two student/staff residential 
committees established by the campus administration. The Committee 
concurred with these recommendations and on motion made and seconded, 
it was 



UM/Amherst — 
FY81 Residence 
Hall Contract 
(Doc. T79- 
034A) 



VOTED : To recommend that the Board approve the 
amended Residence Hall Contract of the 
University of Massachusetts at Amherst. 
(Doc. T79-034A) 

The Committee reviewed the amendments to the Tuition Policy 
Proposal recommended by the Committee on Budget and Finance at its 
March 5th meeting. The policy was modified to include the simul- 
taneous review of tuition and fees on an annual basis to be com- 
pleted by Board action at its December meeting each year. The 



Tuition 
Policy 
Proposal 
(Doc. T80-013) 






SA UNIVERSITY OF MASSACHUSETTS 

3/26/80 

tuition policy will continue to consider a systematic accounting 
of quantitative indices, costs to the Commonwealth, and the abil- 
ity of students to pay, as well as judgmental factors reflecting 
the University's educational policy. In addition, in order to 
provide students with as much notice of future tuition adjust- 
ments as possible, it was agreed that when the Board reviewed and 
set tuition each year, it would also issue a prediction of tui- 
tion for the following year to be expressed in percentage ranges. 
The Committee concurred with these modifications to the policy 
and on motion made and seconded, it was 

VOTED ; To recommend that the Board institute a 

University tuition policy and fees policy, 
as to those fees requiring approval by the 
Board under Doc. T80-013, which tuition 
policy and fees policy will include an an- 
nual review cycle to be completed by Board 
action taken on the occasion of its Decem- 
ber meeting each year and which tuition 
policy will consider a systematic account- 
ing of quantitative indices as more fully 
described in Doc. T80-030, costs to the 
Commonwealth, the ability of students to 
pay, the application of judgmental factors, 
reflections on the University's educational 
policy, and best estimates of tuition levels 
for the year next succeeding. 

The Committee took under advisement a request from Student 
Trustee-elect Alberto that the Committee on Student Affairs review 
matters relating to the Office of the Vice Chancellor for Student 
Affairs at UM/Boston. It was suggested that if this item were to 
be on a future committee agenda, the Committee be provided with 
background material by the Chancellor prior to any discussion. 

There was no further business and the meeting was adjourned 
at 1:35 p.m. 





Ann S. Hurd 
Administrative Secretary to the 
Board of Trustees 



-2- 



UNIVERSITY OF MASSACHUSETTS 



MINUTES OF THE MEETING OF THE COMMITTEE 
ON BUDGET AND FINANCE 



March 26, 198O; 3:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 



ATTENDANCE: 



Committee and Committee Staff : Chairman Crain; President Knapp; 
Trustees Baldwin, Cross, and Krumsiek; Mr. Callahan representing 
Trustee Anrig; Mr. Brand, Treasurer; Ms. Hurd, Administrative 
Secretary; Ms. Cohen, recorder 

Absent Committee Members : Trustees Knowles and Frechette 

Other Trustees: Trustees LaVoice and Marks 



University Administration : Ms. Bradin, Vice President for 
Management; Mr. Preston, Associate Vice President for Academic 
Affairs 

UM /Amherst : Chancellor Koffler; Mr. Beatty, Vice Chancellor for 
Administration and Finance; Mr. Madson, Vice Chancellor for 
Student Affairs 

UM/Boston : Chancellor Corrigan; Mr. Baxter, Vice Chancellor for 
Administration and Finance; Mr. Fenstemacher, Director of 
Institutional Planning and Budget 

UM/Worcester : Chancellor Tranquada; Mr. Bice, Hospital Director 
and Vice Chancellor for Administration and Finance; Mr. 
Fosselman, Director of Fiscal Affairs 

Chairman Crain convened the meeting at 3:05 p.m. 
Trustee Krumsiek indicated that he was concerned that the 
Committee had not been updated on the development of an 
accounting system for the Student Activities Trust Fund as 
discussed at the November 28th meeting of the Committee. He 
referred to a vote taken at that meeting on the Student 
Activities Trust Fund program statement which carried a proviso 
stating that if an accounting system outside of the University 
system was to be used, it must be compatible with the 
University's system and must directly address the needs for 
proper accountability. It was stated that the SGA must develop 
its proposal for presentation to the Committee at its April 
meeting so that the system would be implemented by July 1, 1980. 
Trustee Krumsiek stated that these dates were still critical and 
emphasized that the proposal from the SGA must be acted on by the 
Board of Trustees at its meeting on May 7th if it is to meet the 
July 1 implementation deadline. In addition, he stated that as 
laymen, the Committee members are not in a position to review and 



UM/Amherst — 
Student Ac- 
tivities Trust 
Fund Accoun- 
ting System 



B & F 
3/26/80 



UM/ Amherst and 
UM/Boston — 
Certification 
of Instruction 
Cost 



UNIVERSITY OF MASSACHUSETTS 

analyze an accounting system, so that the campus and University 
Administration must be involved sufficiently in these discussions 
to allow them to advise the Committee on all aspects of the pro- 
posal and any alternatives presented. Trustee LaVoice indicated 
that students were working with accountants on a proposal which 
they anticipated would "be brought to the Committee in April. 
Trustee Krumsiek reiterated that it was imperative for the stu- 
dents to review the proposal with Administration so that the 
Committee would have the benefit of the Administration's reac- 
tions in order for an informed decision to be made on the 
proposal. 

The next agenda item was the Certification of 



f 



Instruction Cost — UM /Amherst and UM/Boston. In order to comply 
with the FY80 Budget Act, the Board must certify the average cost 
of instruction for each undergraduate student and use that figure 
to fix tuition for non-resident students. Ms. Bradin explained 
the formula for calculating the average cost of instruction as 
outlined in the President's March 19th letter to the Committee. 
On motion made and seconded, it was 



UM/Worcester— 
Establishment 
of Endowment 
Funds 



VOTED : To recommend that the Board approve the 
Certification of Cost of Instruction proposed 
by the President in his letter to the Committee 
on Budget and Finance dated March 19, 1980. 

The Committee reviewed the material related to the 
Establishment of Endowment Funds — UM /Worcester. The President 
and Chancellor/Dean of the Medical School have recommended the 
establishment of three endowment funds . Two of the funds are for 
research in the field of cardiovascular medicine; the third is 
for financial aid. On motion made and seconded, it was 



' 



VOTED : To recommend that the Board establish the Edward 
Budnitz Cardiovascular Medicine Fund to develop, 
support and participate in cardiovascular medicine 
research, the education thereof, purchase of 
necessary equipment and all matters incidential 
thereto and, in accordance with the guidelines of 
the gift and all subsequent donations such funds are 
to be invested and reinvested by the Board of 
Trustees separately or by commingling them with the 
pooled Endowment Funds of the University with the 
provision that the full amount of income earned by 
the fund during the previous fiscal year, 10 percent 
of the principal balance of the fund on June 30 plus 
all portions of principal, and income not previously 
expended shall be available for expenditures under 
the guidance of an Advisory Committee consisting of 
no less than three and no more than seven indivi- 
duals to be appointed by the Chancellor/Dean of the 
Medical School. (Doc. T80-016) 



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UNIVERSITY OF MASSACHUSETTS 



B & F 
3/26/80 



and 



VOTED : To recommend that the Board establish the Walter N. 
Secord Endowment Fund for the purpose of awarding 
annually the entire income earned during the pre- 
vious fiscal year to a student enrolled at the 
Medical School; recipients of the award shall be 
selected by the Medical School Financial Aid Office 
and, pursuant to the wishes of the donor should the 
purpose for which the endowment was established ever 
become incapable of fulfillment because of unfore- 
seeable circumstances or otherwise, in the sole 
judgement of the Board of Trustees of the University 
of Massachusetts, then this fund can be used for 
such one or more of the University's educational 
purposes as the Board of Trustees shall from time to 
time determine. (Doc. T80-016) 



and further 



VOTED : To extend the sincere gratitude of the Board to Mrs 
Frances Thomas on for her generous donation. 



and further 



VOTED : To recommend that the Board establish the 
Cardiovascular Medicine Research Endowment Fund to 
develop, support and participate in cardiovascular 
medicine research, the education thereof, purchase 
of necessary equipment and all matters incidental 
thereto with the provisions that the principal may 
be increased from time to time on receipt of addi- 
tional contributions, gifts, bequests of devises of 
money or property or by transfer from charitable or 
other organizations to further carry out the purpose 
of the fund; that such contributions may be recorded 
as sub-accounts of the primary fund in accordance 
with the usual custom for establishing specific 
delegations for related purposes and that the prin- 
cipal of the fund shall be invested by the Board of 
Trustees separately or by commingling them with the 
pooled Endowment Funds of the University, provided 
that the full amount of income earned by the fund 
during the previous fiscal year, 10 per cent of the 
principal balance of the fund on June 30 plus all 
portions of principal and income not previously 
expended shall be available for expenditures under 
the guidance of and advisory Committee consisting of 
no less than three and no more than seven indivi- 
duals to be appointed by the Chancellor/Dean of the 
Medical School. (Doc. T80-016) 



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B & F 
3/26/80 

Executive 

Compensation 

Study 



UNIVERSITY OF MASSACHUSETTS 

Ms . Bradin presented the Executive Compensation Study 
compiled by the Office of Management with the assistance of Dr. 
Marvin Scott. The study addressed two major questions: (l) how 
do senior level administrative salaries at the University compare 
with those at other comparable institutions; and (2) what is the 
magnitude of the one percent (l%) limitation on overscale 
salaries and what problems does that create. Ms. Bradin outlined 
the data sources used in the study and the methods used in ana- 
lyzing the information, and reviewed the salary range tables and 
conclusions of the study. Ms. Bradin also explained the compli- 
cations arising from the state-mandated maximum on University 
salaries and the allowable one percent (l%) limitation on 
overscale salaries. The University has the most restrictive sta- 
tutory language with regard to overscale salaries of all the 
public higher education segments in the Commonwealth. Chapter 75 
gives the Trustees the right to establish salaries for the 
President, Chancellors, Provosts and no more than one percent of 
academic deans and members of the professional teaching staff. 
The other public higher education segments have been granted both 
a larger base from which the one percent is calculated and fewer 
restrictions on the categories of staff who may receive overscale 
appointments . 



I 



Transfer of 
Trust Fund 
Interest to 
the State 
General Fund 



These restrictions create significant recruitment 
problems for the University and the state imposed ceiling is 
seriously affecting the competitive position of the University. 
It was suggested that alternatives to the present legislative 
language which might ease the current restrictions be drafted. 
Committee members also agreed that a systematic schedule for exe- 
cutive compensation under which the University might operate 
should be devised. The Committee recommended this schedule be 
prepared for review at the April meeting of the Committee. 

The Committee concurred with the Transfer of Trust Fund 
Interest to the State General Fund . In discussing the transfer 
authorization, members expressed serious concern about the delay 
in transferring the funds to state accounts. The Committee was 
assured that procedures have been implemented to guarantee timely 
transfer of these funds to the state in the future. It was also 
noted that the tuition funds yielded $250,000 as invested by the 
University; the Commonwealth is requesting $1^6,000 which, by 
their calculation, is the interest the state has lost by not 
having the money to invest themselves. On motion made and 
seconded, it was 



! 



UM/ Bos ton — 
John F. Ken- 
nedy Scholar- 
ship in Memory 
of John B. 
Crimmins 



VOTED : To recommend that the Board authorize Treasurer 
Robert H. Brand to transfer up to $250,000 from the 
Trust Fund Interest Account to the State General 
Fund for the purpose described in Doc. T80-017. 

The next item of agenda was John F. Kennedy Scholar- 
ship in Memory of John B. Crimmins — UM/Boston, which was 
established by vote of the Board on April h , 1979* Trustee 
policy on endowment funds prohibits the expenditure of income 



-U- 



B & F 
UNIVERSITY OF MASSACHUSETTS 3/26/80 

earned in the same fiscal year as the fund's establishment. The 
Boston campus has requested a one-time exception to the Trustee 
policy to permit awarding the Crimmins Scholarship this year. 
Ms. Bradin said that funds in the account will adequately cover 
both this year and next. The Committee concurred with the excep- 
tion and on motion made and seconded, it was 

VOTED : To recommend that the Board concur in the award by 
Chancellor Corrigan of the Fall, 1979 Crimmins 
Scholarship to Patrice O'Brien. 

The final item of agenda was the review of a proposal ,„/,, 

, v * UM/Worcester — 

for a Hospital Trust Fund — UM/Worcester. The establishment of a u . . -, „ 

£ Hospital Trust 

Hospital Trust Fund would guarantee the Hospital self-sufficiency „ ■, 

and would eliminate the often long and cumbersome process 
involved in gaining access to Hospital monies which are on depo- 
sit in the state treasury. The Trust Fund would allow the 
Hospital to fund depreciaton, eliminate the need for capital 
outlay monies to support the replacement of equipment, and would 
also enable the University to earn interest on the Hospital's 
cash balances. While the Commonwealth would lose interest gained 
by investing Hospital money, Chancellor Tranquada said that both 
the executive and legislative branches would benefit by removing 
the Hospital from the annual capital outlay process. 

It was the sense of the meeting that the establishment 
of such a trust fund was appropriate and the Committee recom- 
mended that methods of implementing the Trust Fund in FY8l be 
explored by the campus and the administration. 

There was no further business and the meeting adjourned 
at k:lk p.m. 




^ /l/ioud. . 



Ann S. Hurd 

Administrative Secretary to 
the Board of Trustees 



-5- 



UNIVERSITY OF MASSACHUSETTS 



NOT USED 



f 



f 



t 



UNIVERSITY OF MASSACHUSETTS 



MINUTES OF THE MEETING OF THE 
TRUSTEE COMMITTEE ON AUDITS 



Thursday, March 27, 1980; 3:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 



ATTENDANCE: Committee and Committee Staff : Chairman Dennis, President Knapp; 
Trustees Crain and LaVoice; Ms. Rogers representing Trustee King; 
Ms. Hurd, Administrative Secretary 

Absent Committee Member: Trustee Baldwin 



University Administration : Ms. Bradin, Vice President for 
Management; Mr. Stine, Assistant Vice President; Mr. Hogan, 
University Controller, Mr. Manigault, Director of Auditing 

UM /Amherst : Mr. Beatty, Vice Chancellor for Administration and 
Finance; Mr. Page, Director of Financial Affairs 



UM/Boston: 



Mr. Baxter, Vice Chancellor for Administration and 



Finance; Mr. Drinkwater, Controller, Mr. Dunton, Bursar 

UM /Worcester : Mr. Fosselman, Director of Fiscal Affairs 

Chairman Dennis called the meeting to order at 3:06 
p.m. and introduced Mr. Elwood Manigault, the new Director of 
Auditing. He asked Mr. Manigault to Report on FYT9 and FY80 
Internal Audit Activities . Mr. Manigault said that during his 
first month at the University, he reviewed the internal audit 
coverage for the last twenty months (FYT9 through February, 
I98O) . The Internal Audit Department has issued only eleven 
reports during that time; the department has, however, been 
significantly involved in the development of the billing/ 
receivables system, the investigation of the Campus Center, and 
in assisting in the outside audits of financial aid and the 
Medical Center. Mr. Manigault also indicated that he would be 
developing the Annual Audit Plan which would examine the split 
between inside and outside auditors and establish priorities for 
all audit activities. 



Report on 
FY79 and FY80 
Internal 
Audit Activi- 
ties 



Mr. Manigault indicated that he also reviewed the 
Status of the State Audit Report . He noted that the Amherst cam- 
pus has not had state audit coverage since FY76 ; Boston and 
Worcester since FY77. The State has not laid out its audit sche- 
dule for the remainder of the year. A new field director joined 
the State Auditor's Office in September and he is in the process 
of expanding its staff and developing its focus and scope. 

In discussing the FY78 Trust Fund Audits — UM/Amherst, 
Chairman Dennis highlighted two major concerns with the reports 
submitted to the Committee. His first comment concerned the 



Status of 
State Audit 
Report 



UM/Amherst— 
FY78 Trust 

Fund Audits 



AUDITS 

3/27/80 UNIVERSITY OF MASSACHUSETTS 

timeliness of the reports, particularly the tardiness with which 
the management letter was received from the outside auditors. 
Compounding that delay, he noted, was the slowness with which the 
campus responses were forwarded to the University Administration 
and to the Committee. The advisability of building a deadline 
for receipt of the management letter into the contract with the 
outside auditor, along with a penalty mechanism should the mana- 
gement letter be received after the specified date, was agreed 
upon. Chairman Dennis' second concern was with the conte t of 
the campus response. Given that the reports were written six to 
eight months previously, Chairman Dennis questioned why no update 
on remedial actions undertaken in response to the audit was 
included. He expressed his belief that the campus response 
should include either a specific remedial program along with the 
date of implementation, or a thorough disputation of the point if 
the campus does not agree with the audit recommendation. 

It was noted that the initial responsibility for campus- 
based audits rests with the Chancellor; President Knapp indicated 
he would pursue this with each of the Chancellors, both orally 
and in writing, emphasizing that they have the responsibility to 
insure that the audit and response process is conducted on a 
timely and responsive basis. It was also decided that the Trust 
Fund Audit reports would be resubmitted to the Committee with a 
more comprehensive campus response along the lines of the 
Committee's discussions. 

Audit Committee The discussions about the Trust Fund Audits highlighted 

Protocols -the ne ed for action on the Audit Committee Protocols . Chairman 
(Doc. T80-019) Dennis indicated that the Audit Protocols were developed in 1977, 

just at the time the Committee was formally established as a 
standing Committee of the Board. The protocols had never been 
approved by the Board nor had they been distributed to the 
campuses. The Committee upon motion made and seconded, and sub- 
ject to some minor editorial changes suggested by the Adminis- 
trative Secretary's Office: 

VOTED : To recommend that the Board of Trustees approve the 
Trustee Committee on Audits/Audit Protocols as con- 
tained in Doc. T80-019. 

Ms. Bradin also suggested that Mr. Manigault be allowed to review 
the protocols and suggest any modifications he found necessary. 

There being no further business, the Committee 
adjourned at U:10 p.m. 



^^^?^*^l 



Ann S. Hurd 

Administrative Secretary to 
the Board of Trustees 



■ 



-2- 



I 



UNIVERSITY OF MASSACHUSETTS 



MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES 



April 2, 1980; 2:00 p.m. 

Faculty Conference Room 

Medical Sciences Building 

University of Massachusetts/Worcester 



I 



Trustees and Trustee Staff : Chairman Healey; President Knapp; 
Trustees Atkins, Baldwin, Beaubien, Burack, Crain, Cross, Dennis, 
Donlan, Knowles , LaVoice, Marks, McNeil, Popko, Robsham, Shearer, 
and Troy; Mr. Callahan representing Trustee Anrig; Ms. Ostroff 
representing Trustee Okin; Mr. Colby representing Trustee 
Winthrop; Treasurer Brand; Ms. Hurd, Administrative Secretary; 
Mr. Miller, recorder 

Absent Trustees : Trustees Breyer, Frechette, King, Krumsiek and 
Morgenthau 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs; Ms. Bradin, Vice President for Management; Mr. 
Lyons, Acting Associate Vice President for Academic Affairs; Mr. 
Manigault, Director of Auditing; Mr. Preston, Acting Associate 
Vice President for Academic Affairs; Mr. Searson, General Counsel 

UM/Amherst : Mr. Beatty, Vice Chancellor for Administration and 
Finance; Mr. Madson, Vice Chancellor for Student Affairs; 
Professor Frank, Faculty Representative 

UM/Boston : Chancellor Corrigan; Mr. Baxter, Vice Chancellor for 

Administration and Finance; Mr. Fenstemacher , Director of 

Institutional Planning and Budget; Professor Taylor, Faculty 
Representative 

UM/Worcester : Chancellor Tranquada; Mr. Bice, Vice Chancellor 
for Administration and Finance and Hospital Director 

Guest : Ms. Rogers, Assistant Secretary, Executive Office of 
Educational Affairs 



I 



The meeting was called to order at 2:20 p.m. Chairman Approval of 
Healey asked if there were any corrections or additions to the the Minutes 
minutes of the March meeting of the Board. There were none and 
it was moved, seconded and 

VOTED : To approve the minutes of the March 5, 19^0 meeting 
of the Board of Trustees . 

Chairman Healey said that a five member Ad Hoc Committee Appointment of 

to review the By-Laws has been appointed — Trustee Beaubien has Ad Hoc Commit- 

agreed to chair the Committee. Trustees Dennis, Krumsiek and tee to Review 

Morgenthau as well as Mr. Callahan have agreed to serve. Trustee By-Laws 



BOARD 
4/2/80 



UNIVERSITY OF MASSACHUSETTS 



President' s 
Comments 



UM/Amherst — 
Chancellor' s 
Remarks 



UM/Boston — 
Chancellor ' s 
Remarks 



UM/Worcester- 
Chancellor ' s 
Remarks 



The meeting then turned to the Presidential Agenda. 
President Knapp read a report from Chancellor Koffler regarding a 
sit-in at the Chancellor's office. Some students and staff at 
Amherst, disgruntled over a change in programming on WFCR, the 
Five College radio station, were seeking redress. Since 
Chancellor Koffler does not have the authority to act in this 
matter, he has offered to serve as a mediator. 

Mr. Madson, reporting for the Amherst campus, announced 
the appointment, effective April 21, of Marie McDemmond as 
Director of the Office of Budgeting and Institutional Studies. 
Mr. Madson noted a number of activities that had occured on cam- 
pus including a highly successful conference on education/ 
business linkages supported by the Department of Educational 
Affairs. The final John F. Kennedy Lecturer, Mr. Madson said, 
will be William Manchester who is scheduled to speak on the 
Amherst campus on May 7- He urged the Trustees to attend. 

Chancellor Corrigan said that a number of conferences 
and meetings had been held at UM/Boston during the past month. 
The most important of these was the meeting of the Public Higher 
Education Reorganization Commission. One of the high points of 
that meeting was a presentation by a UM/Boston student, Michael 
Letwin, on the educational needs of third world and minority 
students. Chancellor Corrigan noted the appointment of Leon 
Zaborowski as Associate Provost and Director of Continuing 
Education; the election of Professor Clark Taylor as the 
UM/Boston Faculty Representative to the Board; and the election 
of Christopher Alberto as student Trustee to succeed Nancy Cross. 
He thanked Nancy for her services as a Trustee. Chairman Healey 
noted that this would be her last attendance at a Board meeting 
as a Trustee and asked that she be given a standing ovation. 
This was immediately forthcoming. 

Chancellor Tranquada reported that fourteen new beds 
have been opened in the Teaching Hospital, bringing the total 
number of beds to 265. Eight new beds will be opened shortly, 
thus bringing the total number of beds to 273 beds, exactly the 
target set for the beginning of the upcoming fiscal year. 

On March 15, the Chancellor continued, the graduating 
seniors of the Medical School had been notified of their 
internship assignments. Seventy-seven percent of the seniors 
have opted for primary care specialities, well above the national 
average of sixty percent. Twelve seniors chose famly medicine 
internships. Chancellor Tranquada concluded by noting that the 
Medical Center will hold its first Health Career Workshop for 
high school students on April lU . 

President Knapp noted that the John F. Kennedy Lecture 
series will continue in the next academic year; there will be 
three lectures, one on each of the campuses. Also, Ms. Hurd is 



f 



I 



-2- 



1 



] 



UNIVERSITY OF MASSACHUSETTS BOARD 

4/2/80 

arranging a Trustee orientation session, scheduled for May 13. 
While the session is primarily for newly-appointed members of the 
Board, all Trustees will be most welcome. 

Chairman Healey then addressed the first agenda item, Appointments 
appointments to the Hospital Management Board . Basing her to Hospital 
question on the University's commitment to affirmative action, Management 
Trustee Shearer asked if any of the appointees were minority Board 
group members. Chancellor Tranquada noted that Ms. Poulin is 
female. There are still two vacancies on the HMB and every 
effort is being made to identify minority candidates for one or 
both of the vacancies. 

Trustee McNeil noted she had voted against recommending 
the appointees at the meeting of the HMB Nominating Committee and 
would so vote again because she strongly believes that if the 
University is committed to affirmative action, the commitment 
should extend to all segments of the institution. There was no 
further disucssion and it was moved, seconded and 

VOTED : To reappoint Joseph T. Benedict to the Hospital 
Management Board (term to expire March 1, 1983); and 
further to appoint Muriel Poulin and Gavin D. 
Robertson (terms to expire March 1, 1983) and Seth B. 
Goldsmith (term to expire March 1, 1982) to said 
Board. (Doc. T80-022) 

Trustee McNeil voted against the motion. 



Trustee Troy then reported for the Committee on Faculty UM/Boston— 
and Educational Policy. Without discussion it was moved, Graduation 
seconded and Lists 

VOTED : To approve the graduation lists at the University of 
Massachusetts at Boston (Doc. T80-020) subject to the 
completion of all requirements as certified by the 
Recorder of the campus. 

Trustee Troy reported that the Committee had voted to 
concur in the Appointment of Mary Helen Washington as Associate 
Professor of English with Tenure at UM/Boston. Professor 
Washington was unanimously recommended by the Department of 
English and has the enthusiastic support of the Dean of the 
College of Liberal Arts, the Chancellor and the President. She 
has a national reputation as a sound scholar and literary critic, 
her special field being black women in fiction. Without further 
discussion it was moved, seconded and 



UM/Boston — 
Appointment of 
Mary Helen 
Washington as 
Associate Pro- 
fessor of Eng- 
lish with 
Tenure 



I 



VOTED: To concur in the appointment by the President of Mary 
Helen Washington as Associate Professor of English 
with tenure at the University fo Massachusetts at 
Boston. (Doc. T80-021) 



■3- 






UNIVERSITY OF MASSACHUSETTS 

Trustee Burack voted against the appointment with tenure since 
she opposes initial appointments with tenure, as a matter of 
long-standing principle. 



Report of the 
Committee on 
Long-Range 
Planning 



Trustee Marks reported that the Committee on Long-Range 
Planning is proceeding with the development of reorganization 
models for the Boston area in line with the Principles for 
Statewide Reorganization (Doc. T79-085) and the Possible 
Framework for Reorganization in the Boston Area (Doc. T79-086), 
which were approved by the Board last August. Of particular con- 
cern to the Committee is the identification of critical issues 
such as campus siting and facilities utilization, staffing, aca- 
demic programming and student access, which will require careful 
consideration and sensitive resolution during the reorganization 
process. In addition, the Committee is also exploring some of 
the implementation and process issues that may emerge once the 
Reorganization Commission completes its plan. 



Report of the 
Committee on 
Buildings and 
Grounds 

Land Use Plan 
for Columbia 
Point 



Trustee Donlan reported that the Committee on Buildings 
and Grounds has received and reviewed the report of The 
Architects' Collaborative which addressed the implications of 
current proposals for the use of University-owned land on 
Columbia Point. 

The Committee agrees that the University-owned land out- 
side the perimeter road should be developed as open recreational 
space to insure maximum flexibility for future campus develop- 
ment. In addition, as the BRA housing plans become more clearly 
articulated, careful thought needs to be given to appropriate 
uses of land abutting the campus in order to provide a successful 
interface and transition between institutional and residental 
uses on the Point. 



I 



Traffic and parking, Trustee Donlan continued, presents 
real problems on Columbia Point. While the vote was not 
unanimous, the Committee had agreed to recommend that the Board 
authorize the President to hire a consultant to study and make 
recommendations for vehicular parking and circulation on 
University-owned land on the Point. 

Trustee Burack said she was opposed to the University 
hiring a consultant because the University should not take sole 
responsibility for conducting such a study since the traffic 
problems are exacerbated by the proposed State Archives Building 
and Kennedy Library traffic. 

Agreeing with Trustee Burack, Trustee Crain noted that 
he was concerned that it might be seen as a precedent for the 
University to absorb the cost of planning for the whole area and 
questioned whether the item should also have been considered by 
the Committee on Budget and Finance. Chairman Healey stated his 
belief that the University should have the matters of parking and 



-k- 



I 



BOARD 
UNIVERSITY OF MASSACHUSETTS 4/2/80 

traffic investigated from its own standpoint and then, in phase 
two, pursue joint studies. There was no further discussion and 
it was moved, seconded and 

VOTED : To authorize the President to hire a consultant at a Columbia Point 
cost not to exceed $10,000 to study and make recom- Parking and 
mendations for vehicular parking and traffic cir- Traffic Study 
culation on all land owned and controlled by the 
University at Columbia Point and to prepare a report 
for presentation to the Committee on Buildings and 
Grounds. 



I 



There were eleven ayes and seven nays. 

Trustee Marks then reported for the Committee on Student 
Affairs. The FY8l Residence Hall Contract incorporates modifica- 
tions to the current contract which essentially involves proce- 
dural clarification and further definition of student obligations 
with regard to duration of room occupancy and residence hall 
security. After a brief discussion, it was moved, seconded and 

VOTED : To approve the amended Residence Hall Contract of the 
University of Massachusetts at Amherst. (Doc. 
T79-03UA) 

Trustee Crain reporting for the Committee on Budget and 
Finance, said that Tuition and Fees Policy had been before the 
Trustees earlier in a slightly different form. The new proposal 
calls for an annual review of tuition and has to be completed by 
Board action each December. The modified proposal carries the 
recommendations of the Student Affairs Committee as well as 
Budget and Finance. 

President Knapp said that the Student Affairs Committee 
had suggested, given an annual review of tuition, that the stu- 
dents be given some estimate of tuition levels a year hence. 
Provision for these estimates were included in the proposed vote. 
Trustee Crain said that this should only be approved with the 
caution that estimating costs from week to week, let alone by 
year, was extremely difficult. The estimates should not be set 
forth as if they were in any way settled contracts. There was no 
further discussion and it was moved, seconded and 

VOTED : To institute a University tuition policy and fees 
policy, as to those fees requiring approval by the 
Board under Doc. T80-013, which tuition policy and 
fees policy will include an annual review to be 
completed by Board action taken on the occasion of 
its December meeting each year and which tuition 
policy will consider a systematic accounting of quan- 
titative indices as more fully described in Doc. 
T80-003, costs to the Commonwealth, the ability of 



Report of Com- 
mittee on Stu- 
dent Affairs 



UM/Amherst — 
FY81 Residence 
Hall Contract 
(Doc. T79-034A) 



Report of Com- 
mittee on Bud- 
get and Finance 

Tuition and 
Fees Policy 
(Doc. T80-013) 



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BOARD 
4/2/80 



Fee Increases 
and New Fees 
(Doc. T80-015A) 



UM/Amherst and 
Boston — Cost 
of Certifica- 
tion of Instruc- 
tion 



UM/Wo re ester- 
Establishment 

of Three 

Endowment 

Funds 



UNIVERSITY OF MASSACHUSETTS 

students to pay, the application judgmental factors, 
reflections on the University's educational policy, 
and best estimates of tuition levels for the next 
year succeeding. 

Trustee Crain said that Fee Increases and New Fees also 
came to the Board with the recommendation of the two Committees. 
Chancellor Corrigan asked that the record show that tuition and 
fee increases were particularly onerous to students at UM/Boston 
because of their relatively low income. For this reason the fee 
structure was reviewed very carefully before proposing even mini- 
nal increases. Chairman Healey said that the Board always votes 
tuition and fee increases with the greatest reluctance. There 
was no further discussion and it was moved, seconded and 

VOTED : To approve the fee increases at UM/Boston, UM/Amherst 
and UM /Worcester; further to approve the Performing 
Arts Fee of $6.00 and the Placement Fee of $10.00 at 
UM/Amherst, all as described in Doc. T80-015A. 

Trustee Crain reported that the Certification of Cost of 
Instruction — UM/Amherst and UM/Boston, is necessary in order to 
comply with the language in the budget act. Without discussion, 
it was moved, seconded and 

VOTED : To approve the Certification of Cost of Instruction 
proposed by the President in his letter to the 
Committee on Budget and Finance dated March 19, 1980. 

The Committee also voted to recommend the Establishment 
of Three Endowment Funds — UM /Worcester — The Edward Budnitz 
Cardiovascular Medicine Research Endowment Fund, the Walter N. 
Secord Endowment Fund and the Cardiovascular Research Endowment. 
Chancellor Tranquada expressed the gratitude of the Medical 
Center to the donors of the funds. There was no further 
discussion and it was moved, seconded and 



! 



VOTED: To establish the Edward Budnitz Cardiovascular 
Medicine Fund to develop, support and participate in 
cardiovascular medicine research the education 
thereof, of necessary equipment and all matters inci- 
dential thereto and, in accordance with the guide- 
lines of the gift and all subsequent donations, such 
funds are to be invested and reinvested by the Board 
of Trustees separately or by commingling them with 
the pooled Endowment Funds of the University with the 
provision that the full amount of income earned by 
the fund during the previous fiscal year, 10 percent 
of the principal balance of the fund on June 30 plus 
all portions of principal, and income not previously 
expended shall be available for expenditures under 



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I 



UNIVERSITY OF MASSACHUSETTS 

the guidance of an Advisory Committee consisting of 
no less than three and no more than seven individuals 
to be appointed by the Chancellor/Dean of the Medical 
School. (Doc. T80-016) 



BOARD 
4/2/80 



and further, 

VOTED : To establish the Walter N. Secord Endowment Fund for 
the purpose of awarding annually the entire income 
earned during the previous fiscal year to a student 
enrolled at the Medical School; recipients of the 
award shall be selected by the Medical School 
Financial Aid Office and, pursuant to the wishes of 
the donor should the purpose for which the endowment 
was established ever become incapable of fulfillment 
because of unforeseeable circumstances or otherwise, 
in the sole judgement of the Board of Trustees of the 
University of Massachusetts, then this fund can be 
used for such one or more of the University's educa- 
tional purposes as the Board of Trustees shall from 
time to time determine; (Doc. T80-016) 



I 



Further, to extend the sincere gratitude of the Board 
to Mrs. Frances Thomason for her generous donation; 



and further, 



VOTED 



1 



To establish the Cardiovascular Medicine Research 
Endowment Fund to develop, support and participate 
in cardiovascular medicine research, the education 
thereof, purchase of necessary equipment and all 
matters incidental thereto, with the provisions that 
the principal may be increased from time to time on 
receipt of additional contributions, gifts, bequests 
or devises of money or property, or by transfer from 
charitable or other organizations, to further carry 
out the purpose of the fund; that such contributions 
may be recorded as sub-accounts of the primary fund 
in accordance with the usual custom for establishing 
specific delegations for related purposes and that 
the principal of the fund shall be invested by the 
Board of Trustees separately or by commingling them 
with the pooled Endowment Funds of the University, 
provided that the full amount of income earned by 
the fund during the previous fiscal year, 10 percent 
of the principal balance of the fund on June 30 plus 
all portions of principal and income not previously 
expended shall be available for expenditures under 
the guidance of an Advisory Committee consisting of 
no less than three and no more than seven indivi- 
duals to be appointed by the Chancellor/Dean of the 
Medical School. (Doc. T80-016) 



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BOARD 


4/2/80 


Transfer of 


Trust Fund 


Interest 



UNIVERSITY OF MASSACHUSETTS 



The Committee recommended the Transfer of Trust Fund 



Interest to the State General Fund. This item became necessary 
when it was brought to the University's attention that the 
delayed transfer of tuition funds to the State had resulted in 
interest lost to the State in the amount of $lU6,000. By the 
Treasurer's calculation the University had earned $250,000 by 
investing that money. There was some discussion in Committee as 
to when and what amount should the Trustees authorize for 
transfer, and it was decided that this matter should be discussed 
with state officials. The vote was reworded to facilitate this 
discussion. It was then moved, seconded and 



UM/Boston — 
Award of Crim- 
mins Scholar- 
ship 



VOTED : To authorize Treasurer Robert H. Brand to transfer up 
to $250,000 from the Trust Fund Interest account to 
the State General Fund for the purposes described in 
Doc. T80-017. 

The next item was a housekeeping item regarding a scho- 
larship at UM/Boston. Without discussion it was moved, seconded 
and 



VOTED ; To concur in the award by Chancellor Corrigan of the 
fall, 1979 Crimmins Scholarship to Patrice O'Brien. 



Report of 
Committee on 
Audits 



Trustee Dennis, reporting for the Committee on Audits 
introduced Elwood Manigault, newly-appointed Director of 
Auditing. At its March 27 meeting the Committee was briefed by 
Mr. Manigault on the University's internal audit activities. The 
staff has spent the last twenty months working almost exclusively 
in four different areas — cash accountability and cash handling 
procedures, automobile fuel transactions procedures, motor 
vehicle decal procedures, and grants and contracts. The 
Committee also reviewed the status of the State Audit Report. 



A large part of the meeting was devoted to a discussion 
of University procedures in responding to external audits. The 
Committee expressed serious concern about the timeliness of the 
reports, particularly with reference to the FY78 Trust Fund 
Audits which were just brought to the Audit Committee. The 
Committee was also dissatisif ied with the campus responses since 
they were not sufficiently specific with regard to remedial pro- 
cedures implemented since the audit. It was suggested that a 
deadline for receipt of the management letter be built into 
contracts with external auditors and that updates on the responses 
to Trust Fund Audits be provided. It was emphasized at the 
meeting that it is the Chancellor's responsibility to insure that 
all campus based audits are completed in a responsive and timely 
manner. 



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UNIVERSITY OF MASSACHUSETTS 



Trustee Dennis said that the Audit Committee /Audit 



Protocols would help the campuses to understand and correct this 
situation. There was no further discussion and it was moved, 
seconded and 



BOARD 
4/2/80 

Approval of 
Audit Proto- 
cols 
(Doc. T80-019) 



VOTED : To approve the Trustee Committee on Audits/Audit 
Protocols as contained in Doc. T80-019. 

Trustee Burack reported for the Ad Hoc Committee on 
Public Relations. After very carefully examining all the publi- 
cations and the contents of materials sent to the media by each 
of the three campuses, the Committee was moving in the direction 
of a system-wide plan for dealing with external publications and 
publicity. This plan may require a redistribution and realloca- 
tion of resources. The Board would be asked to act on these mat- 
ters shortly. 

It being Trustee Cross's last meeting, Chairman Healey 
afforded her the last word. She spoke of the pleasure she had 
experienced and thanked the Trustees for their cooperation. 

There was no further business to come before the Board 
and the meeting was adjourned at 3:50 p.m. 



Report of Ad 
Hoc Committee 
on Public Re- 
lations 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 



NOT USED 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON LONG-RANGE PLANNING 

April 2, 1980; 11:00 a.m. 
Room SF1-4 
Administration Building 
University of Massachusetts /Boston 

[■TENDANCE: Committee and Committee Staff : Chairman Marks; President Knapp; 
Trustees Beaubien, Knowles , Popko , Robsham, Shearer and Troy; Ms. 
Ostroff representing Trustee Okin; Ms. Hurd , Administrative Secre- 
tary 

Absent Committee Member : Trustee King 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs; Mr. Lyons, Associate Vice President for Academic 
Affairs 

UM/ Boston : Chancellor Corrigan; Mr. Fenstemacher , Director, In- 
stitutional Planning, Budget 

The meeting was convened by Chairman Marks at 11:00 a.m. Boston Area 
for the primary purpose of discussing the Boston Area Reorganiza- Reorganization 
tion . President Knapp provided a brief update on activities of 
the Special Commission on Reorganization, indicating that two sets 
of activities within the Commission were progressing simultaneously. 
The Subcommittee on Boston Reorganization has been meeting regularly. 
At its first meeting, the heads of each of the Boston area institu- 
tions provided the Subcommittee members with a description of their 
respective institutions in the area. There has been some indication 

he noted, that the Subcommittee hopes to move forward with a reorg- 

anization proposal this Spring. 

The Subcommittee on Governance has also been meeting regu- 
larly. That group is looking at statewide organization and educat- 
ing themselves on governance issues. 

Chairman Marks noted that at its last meeting, the Committee 
agreed that it was timely and perhaps useful to the Reorganization 
Commission for the University to develop further the set of princi- 
ples for statewide reorganization (Doc. T79-085) and the proposed 
framework for the Boston area (Doc. T79-086) which were approved by 
the Board in August. 

Chairman Marks indicated that the position Paper on Reorgani- 
zation (Doc. T80-023) prepared for the Committee begins from the ba- 
sic configuration of institutions that was recommended in Doc. T79- 
086 and presents a more detailed picture of the proposed University 



LRP UNIVERSITY OF MASSACHUSETTS 

4/2/80 

Center. The paper also identifies some of the major issues that 
would be raised in the reorganization process and presents a set 
of recommendations on that process. 

The Committee reviewed the position paper in some detail 
and made several small editorial changes. It was suggested that 
the paper emphasize more strongly the economic implications of 
the plan, including possible savings to the Commonwealth. There 
was a general consensus that the model presented in the paper was 
an appropriate position for the University and provided a frame- 
work within which the President could continue discussions with 
the other segments. 

There was no further business and the meeting was adjourned 
at 12:20 p.m. 



I 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



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ITENDANCE 



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UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON FACULTY AND EDUCATIONAL POLICY 

April 2, 1980; 1:50 p.m. 

Chancellor's Office 

Medical Sciences Building 

University of Massachusetts/Worcester 

Committee and Committee Staff : Chairman Troy; Trustees Beaubien, 
Burack, Dennis and Robsham; Ms. Hurd , Administrative Secretary 

Absent Committee Members : Trustees Breyer, Morgenthau and Robsham 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs; Mr. Lyons, Acting Associate President for Aca- 
demic Affairs 

UM/Boston : Chancellor Corrigan 

Chairman Troy convened the meeting at 1:55 p.m. and asked the UM/Boston — 



Committee to approve the January, 1980 Graduation Lists — UM/Boston 
as presented. It was moved, seconded and 

VOTED : To recommend that the Board approve the 
graduation lists at the University of 
Massachusetts at Boston (Doc. T80-020) 
subject to the completion of all require- 
ments as certified by the Recorder of 
the campus. 

Trustee Troy turned to the next agenda item, the Appointment 
of Dr. Mary Helen Washington as Associate Professor of English with 
Tenure — UM/Boston. Dr. Washington is a distinguished scholar and 
teacher with a growing national reputation as a writer and literary 
critic, particularly in the field of Black Literature. Dr. 
Washington currently is an Associate Professor with tenure at the 
University of Detroit and is a Mary Ingraham Bunting Fellow of Rad- 
cliffe College. The appointment carries the enthusiastic and 
unanimous support of the English Department and is further recom- 
mended by the Department Chairperson, the Dean of the College of 
Arts and Sciences and the Chancellor. 

In the Committee discussion, Trustee Burack indicated that 
although she thoroughly supports the appointment of Dr. Washington, 
she continues to disagree with the practice of granting initial 
appointments with tenure; she therefore could not vote to concur 
with the President's award of tenure. It was moved, seconded and 



January, 1980 

Graduation 

Lists 

(Doc. T80-020) 



UM/Boston — 
Appointment of 
Dr. Mary Helen 
Washington as 
Associate Pro- 
fessor of En- 
glish with 
Tenure 
(Doc. T80-021) 



'I 



VOTED : To recommend that the Board concur in the 
appointment by the President of Mary Helen 
Washington as Associate Professor of English 



F&EP 
4/2/80 



UNIVERSITY OF MASSACHUSETTS 

with tenure at the University of Massachu- 
setts at Boston. (Doc. T80-021) 



Jl 



Trustee Burack voted against the motion. There being no further 
business, the meeting was adjourned at 2:05 p.m. 




Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



\ 



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rTENDANCE: 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON FACULTY AND EDUCATIONAL POLICY 

April 16, 1980; 1:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Committee and Committee Staff : Chairman Troy; President Knapp; 
Trustees Beaubien, Burack and Popko ; Mr. Colby representing 
Trustee Winthrop; Mr. Miller, recorder 

Absent Trustees : Trustees Breyer, Dennis, Morgenthau and Robsham 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs; Mr. Lyons, Acting Associate Vice President for 
Academic Affairs 

UM/Amherst : Mr. Allen, Acting Vice Chancellor for Academic Af- 
fairs and Provost 

UM/Boston : Chancellor Corrigan; Mr. Frank, Dean, College of Pub- 
lic and Community Services 

UM/Worcester : Chancellor Tranquada; Mr. Smith, Provost 



The meeting was called to order at 1:10 p.m. Chairman Troy 
asked for a motion to enter executive session in order to discuss 
an Appointment with Tenure and Awards of Tenure . The Committee 
would reconvene in open session. At 1:12 p.m. it was moved, sec- 
onded and on roll call unanimously 



Appointment 
with Tenure 
and Awards 
of Tenure 



VOTED : To enter Executive Session. 

Trustees Beaubien, Burack, Popko, Knapp and Troy voted for the 
motion as did Mr. Colby. Trustees Breyer, Dennis, Morgenthau and 
Robsham were absent. 



At 2:05 p.m. it was moved, seconded and 

VOTED : To end the Executive Session and reconvene 
in open session. 

Without discussion it was moved, seconded and 



Executive 
Session 



VOTED : To recommend that the Board concur in the 
appointment by the President of Edward H. 
Smith as Professor of Radiology with ten- 
ure at the University of Massachusetts at 
Worcester (Doc. T80-025) ; 



and further, 



F&EP 
4/16/80 



UNIVERSITY OF MASSACHUSETTS 

VOTED : To recommend that the Board concur in the 
award of tenure by the President to those 
faculty members at UM/ Amherst, UM/Boston 
and UM/Worcester named in Doc. T80-024. 



UM/ Amherst — 
Master of 
Arts in 
Teaching in 
Italian 
(Doc. T81-024) 



Trustee Burack expressed her concern over the apparent lack 
of direction with regard to the tenure process and stated her be- 
lief that the tenure process should be part of the overall long- 
range plan of the University. She recalled that over the years 
other Trustees had expressed a similar concern and had talked of 
the necessity of revising the basic tenure document. 

Mr. Lynton suggested that many of the changes in the ten- 
ure review process which had occurred over the last few years, re- 
sulted from discussions by the Faculty and Educational Policy 
Committee although they may not be readily apparent. For example, 
the Committee's concern over the importance of teaching in judg- 
ing an individual for tenure has been addressed by the campuses. 
The recommendations now carefully document the individual's skills 
as a teacher. In addition, in response to requests by the Commit- 
tee, the overall quality of the tenure presentation has improved 
greatly. 

Mr. Lynton noted that there were still areas in the plann- 
ing process which needed strengthening which is a matter that the 
Faculty and Educational Policy and the Long-Range Planning Commit- 
tees would have to deal with in the coming months. The Committee 
agreed with Trustee Burack' s suggestion that the Committees meet 
jointly to discuss this matter. 

Chairman Troy then called for discussion on the Master of 
Arts in Teaching in Italian — UM/Amherst. Mr. Lynton said that the 
proposed program is, in effect, a rearrangement of existing courses 
The program can be offered without additional resources. 



Mr. Allen said that there was a typographical error in the 
last sentence of Chancellor Koffler's letter recommending the pro- 
gram. The word "not" had been omitted and the sentence should read 
"The Graduate Student quota for French and Italian will not have to 
be enlarged to accommodate this program ..." There was no further 
discussion and it was moved, seconded and 



VOTED : To recommend that the Board approve the Master 
of Arts in Teaching in Italian at UM/Amherst 
as described in Doc. T80-024; said proposal to 
be submitted to the Board of Higher Education 
of the Commonwealth for its review and approval. 

The next item of business was Exemption from Sabbatical 
Leave Requirement — UM/Boston. Mr. Lynton said that Professor 

-2- 



! 



\ 



UNIVERSITY OF MASSACHUSETTS 

Gregory Johnson of the Sociology Department at Boston, while on 
sabbatical leave, had received a grant for further research. The 
vote before the Committee recommends that Professor Johnson be 
exempted from the requirement of immediate return and insures 
that he will acknowledge in writing his responsibility and return 
after the added year's leave. There was no discussion and it was 
moved, seconded and 



F&EP 
4/16/80 



II 



VOTED : To recommend that the Board exempt Gregory 
Johnson from the requirement of returning 
immediately to the University upon comple- 
tion of his sabbatical leave, and to allow 
him to take a year of leave without pay 
provided, however, that he agrees in writ- 
ing to return immediately to the University 
for one year at the conclusion of said leave. 

The Committee then discussed a proposal for a new venture 
by the Polymer Research Institute, the establishment of a Center 
for University of Massachusetts/Industry Research in Polymers — 
UM/Amherst. A proposal for the funding of this center, which was 
developed in response to growing government concern about lagging 
industrial innovation, has been submitted to the National Science 
Foundation. If funded, NSF would furnish grants totalling $854,000 
over five years in annually decreasing amounts. Industry, over 
the same period of time, would furnish annually increasing amounts 
until, at the beginning of the sixth year, the Center's yearly bud- 
get of $600,000 would be supplied by industry. The Committee, al- 
though concerned that the development of centers at the University 
be monitored clearly to ensure coherent growth, expressed general 
support of the proposal. 

There was no further business to come before the Committee 
and the meeting was adjourned at 2:30 p.m. 




mu^L 



Ann S. 

Administrative Secretary to the 
Board of Trustees 



UM/Amherst — 
Center for 
University of 
Massachusetts 
Industry Re- 
search in 
Polymers 



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UNIVERSITY OF MASSACHUSETTS 



NOT USED 



I 



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UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE COMMITTEE 
ON BUILDINGS AND GROUNDS 



April 16, 1980; 3:30 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 



Committee and Committee Staff : Chairman Donlan; President Knapp; 
Trustee Burack; Mr. Callahan representing Trustee Anrig; Mr. 
Colby representing Trustee Winthrop; Ms. Cohen, recorder 

Absent Committee Members : Trustees Atkins and Robsham 

Other Trustees: Trustee LaVoice 



University Administration : Ms. Bradin, Vice President 
Management; Mr. Meehan, Senior Consultant 



for 



I 



UM/Amherst : Mr. Beatty, Vice Chancellor for Administration and 
Finance; Mr. Littlefield, Director of Planning 

UM/Boston : Mr. Prince, Director of Planning and Development 

UM/Worcester : Mr. Quinlan, Director of Physical Plant 

Chairman Donlan convened the meeting at 3:38 p.m. The 
first item of agenda was Fire Protection Improvements — UM/ 
Amherst. In FY79, a consultant operating under a study 
authorized by the BBC developed recommendations for fire protec- 
tion improvements for all state-owned academic, administrative 
and service buildings on the Amherst campus in order to bring 
them into conformity with the Massachusetts State Building Code 
and the Life Safety Code 1976 established by the National Fire 
Protection Association. The cost of implementation of the recom- 
mendations totalled over $8,000,000; a group of first priority 
items was selected with a total estimated cost of $2,231,^50. 
Committee and Board authorization is needed for the President to 
request the first half of the expenditure of the first priority 
items from the BBC. 



UM/Amherst- 
Fire Pro- 
tection Im- 
provements 



I 



There was general agreement with the request although 
Trustees questioned whether the fire safety standards in the dor- 
mitories owned by the UMass Building Authority were also reviewed 
and periodically checked for deficiences. The Committee requested 
that a report from the UMass Building Authority be prepared 
detailing the fire safety standards and the program of review and 
monitoring of fire safety features in the dormitories. There was 
no further discussion and on motion made and seconded, it was 

VOTED : To recommend that the Board authorize the President 
to request $1,115 » 725 from the Bureau of Building 



UNIVERSITY OF MASSACHUSETTS 



Construction of the Commonwealth for the purpose of 
making fire protection improvements to those 
Buildings at the Amherst campus deemed Priority One 
as detailed in Doc. T80-02T. 



I 



UM/Amherst — 
Acceptance 
of Bus Main- 
tenance 
Facility 
(Doc. T80-028) 



The next item of agenda was Acceptance of the Bus 
Maintenance Facility — UM/Amherst. The project designers and the 
University project engineer have inspected and recommended accep- 
tance of the Bus Maintenance Facility, subject to the completion 
and/or correction of minor items contained on a punch list filed 
with the Director of Physical Plant. Mr. Beatty indicated that 
since the corrections are being made and all other items on the 
punch list would be completed shortly, it is recommended that the 
bus facility be accepted by the Board at this time with the pro- 
vision that formal acceptance of the facility is predicated on 
the completion and/or correction of all items on the punch list. 
He also noted that interested Trustees would have an opportunity 
to inspect the building on May 7th. 

In the discussion that followed, Committee members 
expressed serious concern about accepting the facility at the 
present time, given the many problems that exist in buildings on 
all three campuses. While Board acceptance is of a symbolic 
nature, the members were concerned that the acceptance of a 
building implies that the building has been completed satisfac- 
torily when that may not be the case. 

Although the Committee continued to have reservations 
about recommending that the Board accept the building at this 
time, the Committee and other interested Trustees would be able 
to inspect the facility before any vote on this matter is taken 
by the full Board. There was no further discussion and on motion 
made and seconded, it was 



I 



VOTED : To recommend that the Board accept the Bus 
Maintenance Facility at the Amherst campus as 
completed in accordance with plans and specifica- 
tions subject, however, to list dated April 1, 1980 
on file with the Director of Physical Plant at 
Amherst. (Doc. T80-028) 

Chairman Donlan, President Knapp and Mr. Callahan voted for the 
motion. Trustee Burack and Mr. Colby voted against the motion. 



Executive 
Session 



Chairman Donlan stated that in accordance with Article 
II, Section 6(c) of the By-Laws (Doc. T76-051D78), the Committee 
would enter Executive Session for the purpose of discussing the 
Library Masonry — UM/Amherst. On roll call at U:07 p.m. it was 



VOTED 



To enter Executive Session. 



Trustee Burack, Donlan and Knapp voted for the motion as did Mr 
Callahan and Mr. Colby. Trustees Atkins and Robsham were absent 



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UNIVERSITY OF MASSACHUSETTS 

At H:28 p.m. the Committee reconvened in open session, 
and on motion made and seconded, it was 

VOTED : To recommend that the Board direct the President to 
request that the B.B.C. transfer sufficient funds 
from the original capital outlay appropriation for 
the UM /Amherst Library in order that the consultants 
Simpson, Gumpertz and Heger, Inc., may continue 
their work in arranging for further tests, so that 
alternative recommendations for repairs to the 
Library masonry may be developed and furnished to 
the University. 

The Committee next reviewed the Waugh Memorial — UM/ 
Amherst. The Class of 1929 of the University's Landscape Depart- 
ment wishes to establish a living memorial to Frank Waugh, Head 
of the Department in the 1920 ' s and 1930's. It is hoped that the 
memorial will be in the form of a small garden located near the 
new home of the Department of Landscape Architecture and Regional 
Planning in Hills North. Mr. Littlefield said that the Committee 
on Budget and Finance is scheduled to discuss the fundraising 
program for the Waugh Memorial at its next meeting. However, the 
campus is unable to recommend an exact site to the Trustees at 
this time. Studies related to the planned roadway improvement 
program, discussed at the last meeting of the Committee on 
Buildings and Grounds, must be completed before a final site is 
determined. An appropriate site and plan will therefore be 
recommended to the Committee on Buildings and Grounds at a later 
date. 



UM/Amherst- 
Library 



UM/Amherst- 

Waugh 

Memorial 



President Knapp reported that he, Chairman Healey, 
Trustee Donlan and Mr. Burke had met on April ^th with Mr. Robert 
Ryan and Mr. Jim Baeker of the BRA on the Columbia Point 
Development. After reviewing and discussing the content of the 
BRA meeting, the Committee agreed that it is important that the 
Trustees maintain interest in the long-term uses and development 
of University land on Columbia Point and continue to encourage 
that these issues be carefully addressed in the planning process. 

The meeting was adjourned at ^-:50 p.m. 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 



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UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON BUDGET AND FINANCE 

April 23, 1980; 2:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

rTENDANCE : Committee and Committee Staff : Chairman Crain; President Knapp; 
Trustee Baldwin; Mr. Callahan representing Trustee Anrig; Mr. 
Lenhardt representing Trustee Frechette; Mr. Brand, Treasurer; Ms. 
Hurd , Administrative Secretary 

Absent Committee Members : Trustees Knowles and Krumsiek 

University Administration : Ms. Bradin, Vice President for Manage- 
ment 

UM/Amherst : Chancellor Koffler; Mr. Beatty, Vice Chancellor for 
Administration and Finance; Mr. Madson, Vice Chancellor for Student 
Affairs 

UM/Boston : Chancellor Corrigan; Mr. Baxter, Vice Chancellor for 
Administration and Finance; Mr. Fenstemacher , Director of Institu- 
tional Planning and Budget 



II 



I] 



UM/Worcester : Mr. Bice, Hospital Director and Vice Chancellor for 
Administration and Finance; Mr. Fosselman, Director of Fiscal Af- 
fairs; Mr. Howe, Academic Dean/Chief of Staff 



Year End Fund 
Transfers 
(Doc. T80-030) 



Chairman Crain convened the meeting at 2:10 p.m. Ms. Bradin 
outlined the Year End Fund Transfers recommended for the Boston cam- 
pus, the Medical School and the University Administration. There 
was general agreement that the transfers were appropriate. However, 
since a quorum was not present at the meeting, Chairman Crain said 
he would report the sense of the meeting to the Board for its action. 

Chancellor Corrigan explained the reasons behind the recommen- UM/Boston — 
dation for the Summer School Fees Increase for 1981 — UM/Boston. He Summer School 
noted that the summer school fee has been $30 per credit hour for the Fees Increase 
past three years. Raising the fee to $35 per credit hour would bring for 1981 
it into line with summer school fees charged by other public institu- (Doc. T80-031) 
tions in the area. The increase would also help keep pace with the 
increased cost of providing high quality programming. In response to 
a question from Trustee Crain, Chancellor Corrigan indicated the pro- 
posal to increase the fee had not been reviewed by the Budget Commit- 
tee on campus . 

Mr. Beatty and Trustee LaVoice provided a brief update on the 
progress of the development of the Student Activities Trust Fund Ac - 
counting System — -UM/Amherst. Arthur Anderson & Co. has been retained 



B&F 
4/23/80 



UM/Amherst- 
Waugh 
Memorial 
(Doc. T80- 
032) 



UNIVERSITY OF MASSACHUSETTS 

to review the accounting system and is expected to provide a de- 
finitive report and recommendations by the end of the week. Trustee 
LaVoice indicated that he believed that the recommendations will 
meet the criteria established for the system by the Trustees and 
provide the flexibility needed by the RSO office. 

The next item on the agenda was the Waugh Memorial — UM/ 
Amherst. Professor Frank Waugh was the Head of the Landscape De- 
partment in the 1920 's and 1930' s; the Class of 1929 voted at 
their fiftieth reunion meeting to establish a living memorial in 
Professor Waugh' s name in the form of a small garden. Although 
an exact site for the garden had not yet been chosen, Chancellor 
Koffler explained that approval of the Budget and Finance Commit- 
tee is needed in order to initiate the fund-raising program to 
raise approximately ten to fifteen thousand dollars for the pro- 
ject. It was noted that the Committee on Buildings and Grounds 
was aware of the proposal and would, at a later date, approve the 
final site selection. 



Executive 

Compensation 

Study 



At its last meeting, the Committee had received information 
compiled by the University for the Executive Compensation Study and 
recommended that, as a second step, salary ranges for senior admin- 
istrative level positions be developed. Ms. Bradin reported that 
she had reviewed the salary study data available to the University 
and determined that the CUPA (College and University Personnel As- 
sociation) study provided the most reliable information. However, 
the new salary study by CUPA will not be available for at least 
six weeks. In order to take advantage of the most current data, 
it has been decided to wait for that study. The salary report 
will be presented to the Committee in July. Salary ranges for the 
Medical School will also be included in the report for the Commit- 
tee. 



President Knapp briefly reviewed the University budget 
(H6200) passed by the House. The Senate bill is expected to reach 
the floor the first week of May. A memorandum detailing the im- 
pact of the budget is being mailed to the Board. 

Since a quorum was present by the end of the meeting, Chair- 
man Crain asked for motions on all items requiring action. On mo- 
tions duly made and seconded, it was 

VOTED : To recommend that the Board approve the fund 
transfers at UM/Boston, UM/Worcester and the 
University Administration contained in Doc. 
T80-030; 



and, 



VOTED : To recommend that the Board increase the Sum- 
mer School Fee at UM/Boston to $35 per credit 
beginning with the 1981 summer session. (Doc, 
T80-031) 



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I 



and further, 
VOTED: 



UNIVERSITY OF MASSACHUSETTS 



To recommend that the Board authorize the 
Chancellor at Amherst to proceed with the 
fundraising to establish a memorial garden 
in honor of Professor Frank Waugh. (Doc. 
T80-032) 



The meeting adjourned at 2:50 p.m. 



UMsvL ?&- triuJL 



B&F 
4/23/80 



Ann S. Hurd 
Administrative Secretary to the 
Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 



NOT USED 



ATTENDANCE: 



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UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON AUDITS 

May 1, 1980; 3:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Committee and Committee Staff : Chairman Dennis; President Knapp ; 
Trustees Baldwin and la Voice; Mr. Dalton representing Trustee 
King; Ms. Hurd , Administrative Secretary 

Committee Members Absent : Trustee Crain 

University Administration : Ms. Bradin, Vice President for Manage- 
ment; Mr. Hogan, Controller; Mr. Manigault, Director of Auditing 

UM/ Amherst : Mr. Page, Director of Financial Affairs 

Guests : Mr. Moran, Co-President, Student Senate 

Chairman Dennis called the meeting to order at 3:07 p.m. 
Before turning to the agenda, he noted with satisfaction that the 
University was at last developing a standard process for evaluat- 
ing responses to audit reports. He noted that Mr. Manigault, in 
just six weeks on the job, had made great progress in this effort. 
Mr. Manigault then described the process. 

The Trustees then discussed Updated Responses to Peat, 
Marwick, Mitchell FY78 Trust Fund Audits — UM/ Amherst. It was noted 
that this audit, as with all audits, raised problems of greater and 
lesser moment; however, under the new process these were all being 
addressed. 

After briefly discussing two agenda items — Ernst & Whinney 
FY79 Audit of the Medical Center and Peat, Marwick, Mitchell FY79 
of Registered Student Organizations — UM/Amherst, the Trustees 
agreed to postpone discussion of both of them. 

In the discussion concerning FY77 State Audit of the Medi- 
cal Center , Chairman Dennis was assured that the issue of whether 
or not the accounts or the Medical Center were in shape to be 
audited had since been settled. The accounts could be audited. 

On recommendation of the Chairman, the Committee agreed to 
postpone action on Request for Financial Aid Audit Proposals, FY79 
and FY80 , until such time as a volunteer sub-committee had reworked 
the request so that it would more adequately address the matter of 
affirmative action. 

There was no further business to come before the Committee 
and the meeting was adjourned at 4:15 p.m. 




John F. Miller 

Assistant to the Secretary 



UNIVERSITY OF MASSACHUSETTS 



I 



I 



UNIVERSITY OF MASSACHUSETTS 



MINUTES OF THE MEETING OF THE COMMITTEE 
ON BUDGET AND FINANCE 



May 7, 1980 ; 1:00 p.m. 
Chancellor's Conference Room 
Whitmore Building 
University of Massachusetts/Amherst 



ATTENDANCE: Committee and Committee Staff : Chairman Crain; Trustees Krumsiek 
and LaVoice; Mr. Lenhardt representing Trustee Frechette; 
Treasurer Brand; Mr. Miller, recorder 

Absent Committee Members : Trustees Anrig, Baldwin and Knowles 

Other Trustees: Trustee McNeil 



University Administration : Ms. Bradin, Vice President for 
Management; Mr. Hogan, Controller; Mr. Searson, General Counsel 

UM/Amherst : Mr. Beatty, Vice Chancellor for Administration and 
Finance; Mr. Madson, Vice Chancellor for Student Affairs; Ms. 
McDemmond, Director, Office of Budgeting and Institutional 
Studies; Mr. Adler, Assistant to the Controller 



UM/Worcester: 



Chancellor Tranquada; Mr. Bice, Vice Chancellor 



for Adminstration and Finance and Hospital Director 

Guest : Mr. Wallace, Treasurer, Student Government Association, 
UM/Amherst 



and 
Activities 



Chairman Crain called the meeting to order at 1:15 p.m. 
called for discussion on the only agenda item, Student 
Trust Fund Accounting System — UM/Amherst. He said 
that reading the documentation led him to believe that everyone 
concerned with the matter accepted the proposals for the system; 
one of the main purposes of the meeting was to verify this. 

Mr. Madson said that then Chancellor Bromery, in 1976, 
had expressed concern about several aspects of the Student 
Activities accounting system particularly the matter of financial 
accountability and recommended that the system become part of the 
University system. That the concern was well placed was substan- 
tiated when an outside auditor, on examining the records of the 
Student Activities account, found a high rate of non-compliance 
with the system then in force; the auditor refused to attest to 
accuracy of the Student Activities financial statements. 

Given these many concerns, Mr. Madson continued, a team 
of students and staff examined the system and made recommendations. 
The Student Government Association hired the firm of Arthur 
Andersen & Co. to conduct a similar review. The recommendations, 
with modifications, were now before the Committee for its 
consideration. 



UM/Amherst- 

Student 

Activities 

Trust Fund 

Accounting 

System 



B & F 
5/7/80 



UNIVERSITY OF MASSACHUSETTS 



The plan calls for conversion of the Student Activities 
System to the University System for most functions. The Univer- 
sity system would be augmented by increased use of currently 
available formats; additional processing of anticipated payroll 
expenditures; the production of a procedures manual for those 
using the system; and the development of necessary sub-systems. 
These sub-systems would be operated manually until such time as 
they can be integrated into the University system. 

Mr. Madson concluded by noting that the plan provided 
needed flexibility, timely management data and an accountable 
audit trail. The plan had the approval of the Student Government 
Association and the campus administration. Many people had 
worked on the plan. Mr. Wallace, Treasurer of the Student 
Government Association and Mr. Adler, Assistant to the 
Controller, had been particularly helpful. 

In response to Chairman Crain's question, Mr. Beatty 
said that Mr. Adler would be project manager during the conver- 
sion process. Mr. Adler said it should be noted that the system 
is now functioning. For several months the Student Activities 
accounting data had been processed through the University system 
as well as the Student Activities system. The only task 
remaining is to establish several new accounts. 

Chairman Crain said there are three areas that will be 
critical in the conversion process — inventory control, the defi- 
nition of staffing requirements and, most particularly, the 
establishment of adequate communications channels. All should 
receive high priority. 

Mr. Searson asked that the record show that he has been 
greatly concerned over the years about the potential liability of 
the Student Activities account practices since large sums of 
money have been handled outside the University accounting system. 

Chairman Crain asked if the Andersen & Co. proposal 
to delegate certain actions to the Student Government Association 
Treasurer had been modified. Mr. Madson said that these matters 
would be a responsibility shared by the SGA Treasurer and a staff 
officer of the University administration. Chairman Crain then 
asked Mr. Wallace if his understanding was clear in this regard. 
Mr. Wallace said that it was. 

Noting there was not a quorum, Chairman Crain said he 
would make the following recommendations to the Board: 

To convert the Student Activities accounting system at the 
Amherst campus to the University accounting system by July 
1, 1980 ; further to approve the Student Activities 

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I 



UNIVERSITY OF MASSACHUSETTS 



accounting system proposed by Arthur Andersen & Co. in its 
report dated April, 1980, as modified by Dennis Madson and 
George Beatty in their memo dated May 2, 1980, to be imple- 
mented by September 1, I98O all as detailed in Doc. T80-035 • 



B & F 
5/7/80 



There was no further business to come before the Committee 
and the meeting was adjourned at 1:30 p.m. 




Ariot^- — . 



Ann S. Hurd 

Administrative Secretary 
the Board of Trustees 



to 






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UNIVERSITY OF MASSACHUSETTS 



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NOT USED 



1 



UNIVERSITY OF MASSACHUSETTS 



MINUTES THE OF MEETING OF THE BOARD OF TRUSTEES 



May 7, 1980; 2:00 p.m. 
Memorial Hall 
University of Massachusetts/Amherst 



Trustees and Trustee Staff : Chairman Healey; President Knapp; 
Trustees Alberto, Atkins, Beaubien, Crain, Dennis, Donlan, 
Knowles , Krumsiek, LaVoice, Marks, Popko, Robsham and Troy; Mr. 
Callahan representing Trustee Anrig; Mr. Lenhardt representing 
Trustee Frechette; Mr. Colby representing Trustee Winthrop; 
Treasurer Brand; Ms. Hurd, Administrative Secretary; Mr. Miller, 
recorder 

Trustees Absent : Trustees Baldwin, Breyer, Burack, King, Okin 
and Shearer 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs; Ms. Bradin, Vice President for Management; Mr. 
Searson, General Counsel 

UM/Amherst : Chancellor Koffler; Mr. Allen, Vice Chancellor for 
Academic Affairs and Provost; Mr. Beatty, Vice Chancellor for 
Administration and Finance; Mr. Madson, Vice Chancellor for 
Student Affairs; Ms. McDemmond, Director, Office of Budgeting and 
Institutional Studies; Professor Frank, Faculty Representative 

UM/Boston : Chancellor Corrigan 

UM/Worcester : Chancellor Tranquada; Mr. Bice, Vice Chancellor 
for Administration and Finance 



The meeting was called to order at 2:10 p.m. There Approval of 
were no additions to the minutes of the last meeting of the Board ., Minutes 
and it was moved, seconded and 

VOTED : To approve the minutes of the April 2, I98O meeting 
of the Board. 



President Knapp reported that the University had 
appeared at a hearing before the Senate Ways and Means Committee 
that morning on the FY8l budget. The budget will probably be out 
of the Committee within ten days. 



President ' s 
Comments 






The President indicated that proposals for the reorgani- 
zation of public higher education were being completed by a 
number of groups and committees for presentation to the 
Reorganization Commission. As yet there was little consensus 
emerging on a model for the reorganization. 



BOARD 
5/7/80 



UM/Amherst — 

Chancellor' s 

Remarks 



UM/Boston — 

Chancellor' s 

Remarks 



UNIVERSITY OF MASSACHUSETTS 

The President also reported that he had met with the 
Northeastern Congressional Delegation at the request of the 
Commissoners on Food and Agriculture to discuss the future of 
agriculture in the northeast. 

Chancellor Koffler introduced Ms. McDemmond, newly- 
appointed Director of the Office of Budgeting and Institutional 
Studies. He then noted that several members of the faculty at 
Amherst had received honors from prestigious societies, including 
the American Philosophical Society, the American Society of Civil 
Engineers and the Guggenheim Foundation. As well, several stu- 
dents had received Fulbright fellowships. 

In a recent survey of schools of physical education, 
the Chancellor continued, the program at Amherst has been ranked 
seventh among the fifty schools in the survey. He reported that 
the women's field hockey team was ranked fourth nationally; in 
women's lacrosse, the team won the regional championship. 

Chancellor Koffler also reported that funding from 
external sources continued to increase. Private granting 
agencies, such as the Sloan Foundation, and governmental agencies 
such as the National Endowment for the Humanities, had furnished 
significant grants in several areas. 

Chancellor Corrigan introduced Christopher Alberto, 
newly-elected Student Trustee from UM/Boston to the Board. He 
then referred to events on the Boston campus which had been in 
the news. Students are concerned about a number of important 
issues including tuition increases, budget cuts and affirmative 
action; a number of special committees and task forces have been 
established to address these matters. An interesting side light 
to the unrest on campus is that the just-completed election for 
seats of the University Assembly was the most active in the 
school's history — many students and faculty voted and there was 
genuine competition among the candidates. 

The Chancellor also reported that UM/Boston students 
have once again received more Danforth Fellowships than any other 
Boston area university with the exception of Harvard and 
Radcliffe combined. Riccardo Barres was named the Massachusetts 
Alternate for a Harry S Truman Scholarship, and Robert Weiss was 
awarded a Guggenheim. 

The University as a whole, Chancellor Corrigan 
continued, is doing well. The campus is to receive a Title III 
grant for the development of a professor emeritus program to pro- 
vide stipends for retired academics who assist faculty in the 
colleges. The SDIP Foundation had provided funds for a lecture 
series devoted to the city, particularly Boston. The Chancellor 
concluded by noting that the annual spring Harbor festival was 
very successful. 



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UNIVERSITY OF MASSACHUSETTS 



BOARD 
5/7/80 



Chancellor Tranquada reported on the recent visit to 
the People's Republic of China by a delegation from the Univer- 
sity. The Chancellor said that most of his time while in China 
had been spent at the Shanghai First Medical College, one of the 
six colleges in the People's Republic of China devoted to occi- 
dental medical education. As a result of the Cultural Revolution 
in China, a generation of academic and clinical productivity was 
lost and China is now fifteen years behind the west in terms of 
research and teaching. President Shi of the Medical College 
expressed a very real desire to have a formal relationship with 
the UMass Medical School which would bring faculty members from 
Shanghai to Worcester for periods of one to two years. In 
exchange, faculty members from Worcester would travel to Shanghai 
for six week stints. Chancellor Tranquada said the program would 
be beneficial to the two institutions. 



UM/ Worcester — 
Chancellor ' s 
Remarks 



Chancellor Tranquada also reported that the Medical 
School had reveived a number of grants, including a renewal grant 
for biomedical research of $126,000 and a five-year grant for 
microbiology research of $385,000. He said that the Teaching 
Hospital had been designated the first Regional Trauma Center in 
the Commonwealth and also that the Health Career Workshop at the 
Hospital was very successful; 150 high school students attended 
the workshop. 



Mr. Lynton, who had been a member of the delegation to 
China, reported that he and his contingent had visited non- 
medical institutions in China including Peking Normal University, 
an institution which prepares faculty for colleges and 
universities. The visit was very successful, and soon undergra- 
duates from UMass will be able to attend Peking Normal. In 
addition, discussions on faculty exchanges are underway. The 
delegation also had an opportunity to discuss matters of mutual 
interest with the staff of the Institution of Education and other 
Universities. 



Remarks from 
Vice President 
Lynton regar- 
ding Exchange 
Trip to China 



Mr. Lynton also traveled to Indonesia to visit an edu- 
cation project in which the University has been involved for some 
time. The project is part of Indonesia's effort to eradicate 
illiteracy, and essentially involves the training of trainers 
in curriculum development . 



The Trustees then heard the report of the Committee on 
Faculty and Educational Policy which had met on April 16. The 
Committee discussed in executive session and recommended to the 
Board the Appointment of Edward H. Smith as Professor of 
Radiology with Tenure — UM /Worcester. 
moved, seconded and 



Without discussion, it was 



VOTED : To concur in the appointment by the President of 
Edward H. Smith as Professor of Radiology with 
tenure at the University of Massachusetts at 
Worcester. (Doc. T80-025) 



Report of Com- 
mittee on 
Faculty and 
Educational 
Policy 

UM/Worc ester — 
Appointment of 
Edward H. Smith! 
(Doc. T80-025) 



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BOARD 
5/7/80 

Awards of 

Tenure 

(Doc. T80-026) 



UNIVERSITY OF MASSACHUSETTS 



Also in executive session, the Committee had discussed 
Awards of Tenure — UM/Amherst, UM/Boston and UM /Worcester. There 
were forty faculty members under consideration — twenty-one from 
Amherst, fifteen from Boston and four from Worcester. This was a 
smaller number of awards than in the past. All of those being 
considered exhibited a high standard of quality. In every case 
the criterion of institutional need had been considered. 



I 



In the course of the meeting Trustee Troy continued, 
there had been a full discussion of the general principles of the 
tenure process. It had been suggested that the Faculty and 
Educational Policy Committee meet with the Committee on 
Long-Range Planning to examine the tenure process. It was 
pointed out that over the course of the last few years the tenure 
review process and practice had been modified in several impor- 
tant ways. First, good teaching really is an important factor, 
and the methods of monitoring this factor have been refined and 
are more carefully documented. Also, the factor of institutional 
need is now being more fully addressed. There was no further 
discussion and it was moved, seconded and 

VOTED : To concur in the award of tenure by the President to 
those faculty members at UM/Amherst, UM/Boston and 
UM/Worcester named in Doc. T80-026. 



UM/Amherst — 

Master of Arts 

in Teaching in 

Italian 

(Doc. T80-024) 



The next item, Trustee Troy continued, was Master of 
Arts in Teaching in Italian — UM/Amherst. This program will not 
involve additional resources as the requisite staff and courses 
are in place. There was no discussion and it was moved, seconded 
and 

VOTED : To approve the Master of Arts in Teaching in Italian 
at UM/Amherst as described in Doc. T80-02U; said 
proposal to be submitted to the Board of Higher 
Education of the Commonwealth for its review and 
approval. 



UM/Boston — 

Exemption 

from 

Sabattical 

Leave 

Requirement 

(Doc. T80-029) 



The next item was a request from Professor Gregory 
Johnson for an exemption from the requirement that he return to 
the University upon competion of his sabbatical leave. Professor 
Johnson has received a grant for further research and the 
Committee agreed that this request was a reasonable one. There 
was no discussion and it was moved, seconded and 

VOTED : To exempt Gregory Johnson from the requirement of 
returning immediately to the University upon comple- 
tion of his sabbatical leave, and to allow him to 
take a year of leave without pay provided, however, 
that he agrees in writing to return immediately to 
the University for one year at the conclusion of 
said leave. (Doc. T80-029) 



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UNIVERSITY OF MASSACHUSETTS 



BOARD 
5/7/80 



The Committee also discussed a proposal from the 
Polymer Research Institute for a new center to be funded ini- 
tially by the National Science Foundation. The proposal made 
sense and, if things develop favorably, would be brought to the 
Board in due course. 

At the Committee's May 7 meeting, Chairman Troy 
continued, the first item was Graduation Lists — UM/Amherst, 
UM/ Boston and UM/Worcester. There was no discussion and it was 
moved, seconded and 

VOTED : To approve the preliminary graduation lists at the 

University of Massachusetts at Amherst, Boston and 

Worcester (Doc. T80-00T A, B, and C) subject to the 

completion of all requirements as certified by the 
respective Recorders of the campuses. 

The second and final item was Naming of Dorothy N. 
Marshall to the Rank of Professor Emeritus — UM/Boston. This 
action, Trustee Troy said would honor an able teacher, a fine 
administrator and a wonderful person. Upon motion made and 
seconded, it was 

VOTED : To name Dorothy N. Marshall to the rank of 
Commonwealth Professor of Political Science and 
Spanish Emeritus at the University of Massachusetts 
at Boston. (Doc. TSO-OS 1 *) 

Before calling for the report of the Committee on 
Buildings and Grounds, Chairman Healey noted that Trustee Donlan 
had asked that since the matter of the library at Amherst 
involved litigation that this be discussed in executive session 
at the conclusion of the regular agenda of the meeting. The 
Trustees would be asked to vote on this matter at the 
appropriate time. 

Trustee Donlan reported for the Committee on Buildings 
and Grounds. The Committee reviewed a proposal for Fire Pro- 
tection Improvements — UM/Amherst. The campus is now moving to 
bring a number of buildings into conformity with the provisions 
of the fire code, a process which requires a substantial expen- 
diture over a period of years. The vote before the Board is a 
preliminary step in making improvements in buildings which have 
been assigned the highest priority. Upon motion made and 
seconded, it was 

VOTED : To authorize the President to request $1,115,725 
from the Bureau of Building Construction of the 
Commonwealth for the purpose of making fire protec- 
tion improvements to those Buildings at the Amherst 
campus deemed Priority One as detailed in Doc. 
T80-027. 



Graduation 

Lists 

(Doc. T80-007, 

A, B & C) 



UM/Boston — 
Naming of 
Dorothy N. 
Marshall to 
the Rank of 
Professor 
Emeritus 



Report of the 
Committee on 
Buildings and 
Grounds 



UM/Amherst — 
Fire Protec- 
Improvements 
(Doc. T80-027) 



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BOARD 
5/7/80 



UM/ Amherst — 

Acceptance of 

the Bus Main-: 

tenance Facility 

(Doc. T80-028) 



UNIVERSITY OF MASSACHUSETTS 

Trustee Donlan said the Committee discussed at some 
length the Acceptance of the Bus Maintenance Facility — UM/ 
Amherst. A tour of the facility and reports from the Physical 
Plant staff indicate that the building is substantially complete 
and is operating; however, there are a number of minor adjust- 
ments yet to be made and the Trustees are asked to accept the 
building subject to the completion of these items. Noting that 
the town of Amherst had had problems with buildings after 
accepting them under those conditions, Trustee Atkins asked if 
the acceptance would affect the guarantees on the structure. 
Trustee Donlan said that as far as he knew it would not . There 
was no further discussion, and it was moved, seconded and 

VOTED : To accept the Bus Maintenance Facility at the 
Amherst campus as completed in accordance with plans 
and specifications subject, however, to the comple- 
tion and/or correction of items on a list dated 
April 1, 1980 on file with the Director of Physical 
Plant at Amherst. (Doc. T80-028 ) 



f 



Report of Com- 
mittee on Budget 
and Finance 

UM/Boston, 

Worcester and 

University 

Administration — 

Year-end Fund 

Transfers 

(Doc. T80-030) 



UM/Amherst— 

Waugh 

Memorial 

(Doc. T80-032) 



UM/Amherst — 
Student Ac- 
tivities Accoun- 
ting System 
(Doc. T80-035) 



Trustee Crain reported that the Committee on Budget and 
Finance had met twice since the last Board meeting. At the first 
meeting the Committee had considered Year-End Fund Transfers — UM/ 
Boston, UM/Worcester and the University Administration. The 
transfers on any scale are minimal and the Committee recommended 
that they be approved. There were no objections and it was 
moved, seconded and 

VOTED : To approve the fund transfers at UM/Boston, UM/ 
Worcester and the University Administration as con- 
tained in Doc. T80-030. 

Trustee Crain reported that the Committee had discussed 
the Waugh Memorial — UM/Amherst, and it was a pleasure to recom- 
mend that Chancellor Koffler be authorized to raise funds for a 
memorial in honor of Professor Frank Waugh, a pioneer in the 
field of landscape architecture. It was then moved, seconded and 

VOTED : To authorize the Chancellor at Amherst to proceed 
with the fund-raising to establish a memorial garden 
in honor of Professor Frank Waugh. (Doc. T80-032) 

Trustee Crain reported that the Student Activities 
Accounting System — UM/Amherst had been brought to the Committee's 
attention in 1976, when Chancellor Bromery had expressed concern 
over the lack of accountability in the system; this problem had 
been reinforced by two outside audits. The Committee's concern 
was the vulnerability of the Trustees to liability. Resolving 
this problem had been a very difficult task for the administra- 
tion and the student government; that it had been resolved so 
well was a tribute to the hard work of all. With no further 
discussion, it was moved, seconded and 



I 



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UNIVERSITY OF MASSACHUSETTS 



VOTED : To convert the Student Activities Accounting System 
at the Amherst campus to the University Accounting 
System by July 1, 1980; further, to approve the 
changes to the Student Accounting System proposed by 
Arthur Andersen & Company in its report dated April, 
1980 as modified by Dennis Madson and George Beatty 
in their memo dated May 2, I98O to be implemented by 
September 1, 1980 all as detailed in Doc. T80-035 . 

Trustee Dennis, reporting for the Committee on Audits, 
said that great progress has been made in affairs relating to 
audits in the past few weeks. The Committee has received the 
responses to the FY78 audits and these had been analyzed by Mr. 
Manigault, Director of Auditing. The responses have greatly 
improved over those received in past years. One long-standing 
problem, that of FY7T State Auditors report on the financial 
operation at Worcester has yet to be resolved. The Committee 
agreed to await further word from the State auditor before taking 
any action. 



BOARD 
5/7/80 



Report of 
Committee on 
Audits 



Trustee Donlan then reported as Delegate to the Board 
of Higher Education. The BHE was obviously concerned about 
reorganization and had devised its own recommendations. Trustee 
Donlan said that nothing in the BHE's recommendations or in its 
discussions about reorganization in the Boston area, indicated 
any need for the University to change its position. 

Chairman Healey then called for a motion to enter exe- 
cutive session to discuss litigation regarding the exterior of 
the Library at Amherst . The Board would reconvene in open 
session only for the purpose of voting on matters relating to the 
Library, if such there were, and to adjourn. 

Without discussion, at 3:25 p.m. it was moved, seconded 
and on roll call 

VOTED : To enter Executive Session. 

Trustees Alberto, Beaubien, Crain, Dennis, Donlan, Knowles , 
Krumsiek, LaVoice, Marks, McNeil, Morgenthau, Popko, Robsham, and 
Troy voted for the motion as did Chairman Healey, President 
Knapp, Mr. Callahan, Mr. Lenhardt and Mr. Colby. Trustees 
Baldwin, Breyer, King, Okin and Shearer were absent. 

VOTED: To end Executive Session. 



Report of the 
Delegate to 
the Board of 
Higher Educa- 
tion 



Executive 
Session 



It was then moved, seconded and 

VOTED : To direct the President to request that the B.B.C. 
transfer sufficient funds from the original capital 
outlay appropriation for the UM/Amherst Library in 



UM/Amherst- 
Library 



-7- 



UNIVERSITY OF MASSACHUSETTS 



order that the consultants, Simpson, Gumpertz and 
Herger, Inc. , may continue their work in arrangement 
for further tests, so that alternative recommen- 
dations for repairs to the Library masonry may be 
developed and furnished to the University. 

There was no further business to come before the Board 
and the meeting was adjourned at U:25 p.m. 



I 



Cl^ytA^^/Aot^^ 



Ann S. Hurd 

Administrative Secretary to 
the Board of Trustees 



I 



-8- 



I 



ATTENDANCE 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON FACULTY AND EDUCATIONAL POLICY 

May 7, 1980; 1:45 p.m. 
Memorial Hall 
University of Massachusetts /Amherst 

Committee and Committee Staff : Chairman Troy; President Knapp; 
Trustees Popko and Robsham; Ms. Hurd , Administrative Secretary 

Absent Committee Members : Trustees Beaubien, Breyer, Burack, 
Dennis and Morgenthau 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs 



Chairman Troy convened the meeting at 1:50 p.m. and asked 
the Committee to approve the May, 1980 Graduation Lists — UM/Amherst, 
UM/Boston and UM/Worcester . It was moved, seconded and 

VOTED : To recommend that the Board approve the pre- 
liminary graduation lists at the University 
of Massachusetts at Amherst, Boston and Wor- 
cester (Doc. T80-007, A,B and C) subject to 
completion of all requirements as certified 
by the respective Recorders of the campuses. 

Chairman Troy then turned to the next agenda item, the Nam- 
ing of Dorothy N. Marshall to the Rank of Professor Emeritus — UM/ 
Boston. Professor Marshall has had a long and distinguished career 
with the University as a faculty member in the Department of Poli- 
tical Science, It was the consensus of the Committee that Pro- 
fessor Marshall should be so honored and on motion made and 
seconded, it was 

VOTED : To recommend that the Board name Dorothy N. 
Marshall to the rank of Commonwealth Profes- 
sor of Political Science and Spanish Emeri- 
tus at the University of Massachusetts at 
Boston. (Doc. T80-034) 

There was no further business and the meeting was adjourned 
at 1:59 p.m. 





UM/Amherst, 
UM/Boston, 
UM/Worcester- 
May, 1980 
Graduation 
Lists 
(Doc. T80- 
007, ABC) 



UM/Boston — 
Naming of 
Dorothy N. 
Marshall to 
the Rank of 
Professor 
Emeritus 
(Doc. T80- 
034) 



Ann S . Hurd 
Administrative Secretary to the 
Board of Trustees 



UNIVERSITY OF MASSACHUSETTS 



I 



NOT USED 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON FACULTY AND EDUCATIONAL POLICY 

May 21, 1980; 1:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

rTENDANCE: Committee and Committee Staff : Chairman Troy; President Knapp ; 
Trustees Beaubien, Burack, Dennis and Robsham; Ms. Hurd, Admini- 
strative Secretary 

Absent Committee Members : Trustees Breyer, Morgenthau, Popko , 
and Winthrop 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs; Mr. Lyons, Associate Vice President for Academic 
Affairs; Ms. Cohen, Director, Office of University Relations 

UM/ Amherst : Chancellor Koffler; Provost Allen 

UM/Boston : Chancellor Corrigan 

UM/Worcester : Chancellor Tranquada; Provost Smith 

Chairman Troy called the meeting to order at 1:00 p.m. Be- 
fore the first order of business, President Knapp indicated that 
the Alumni Council is interested in planning a conference focuss- 
ing on the major issues facing the University in the eighties. The 
conference would provide an opportunity for broad-ranging discus- 
sion of those issues by faculty, students, and alumni. Ms. Cohen 
provided further information about the conference, which, she in- 
dicated, was still in the concept stage. She said that the Alumni 
Board would like to organize a committee to plan the conference 
for the late fall and is bringing the idea to the Board's attention 
at this time to determine whether there is Board interest in the 
concept and whether the Board would like to co-sponsor the program. 

During discussion, several members expressed concern about 
the timing of the conference and noted that there might be diffi- 
culty focussing the program without resolution of the reorganiza- 
tion issues. The Committee, however, did not wish to discourage 
the project, and suggested that a more developed proposal be pre- 
sented to the Board at a later date. 

Mr, Lynton reviewed the request for the approval for a UM/Amherst — 
Bachelor of Science Degree in Sport Management — UM/Amherst. He Bachelor of 
explained that the undergraduate major is basically a formalization Science Degree 
of an existing concentration within the Department of Sports Studies in Sport 
and would not involve new resources. There was some discussion Management 
about the term "sport management," but it was explained that the (Doc. T80-036) 



F&EP 
5/21/80 



UNIVERSITY OF MASSACHUSETTS 

designation reflects the developing trend to provide management 
programs in specialty areas. The Committee also expressed con- 
cern about the apparent lack of mathematics in the required cur- 
riculum for the program. This concern lead to further discussion 
about the absence of sufficient emphasis on mathematics in the 
general distribution requirements of the campus. Chancellor 
Koffler indicated that he is also concerned and is planning to 
initate a discussion and examination of the campus core curricu- 
lum requriements through the Faculty Rules Committee. There was 
no further discussion, and it was moved, seconded and 



I 



UM/Amherst- 

Applied 

Technology 

Center 

(Doc. T80- 

037) 



VOTED : To recommend that the Board approve the 
establishment of an undergraduate major 
in Sport Management at the University 
of Massachusetts at Amherst as described 
in Doc. T80-036 ; said proposal to be sub- 
mitted to the Board of Higher Education 
for its review and approval, to be im- 
plemented as soon as possible. 

The Committee next considered the recommended Change of 
Name of the Engineering Research Institute to the Applied Tech- 
nology Center — UM/Amherst. The name change, Mr. Lynton explained, 
better describes the intended emphasis of the Center and marks the 
"rebirth" of the center, which is coincident with the appointment 
of Professor David Navon of the Electrical and Computer Engineer- 
ing Department as the new Director. It is also part of the overall 
drive of the Engineering School to update itself and provide serv- 
ices to the Commonwealth. There was no further discussion, and 
it was moved, seconded and 



I 



VOTED : To recommend that the Board redesignate 
the Engineering Research Institute at 
Amherst as the "Applied Technology Cen- 
ters, School of Engineering, University 
of Massachusetts at Amherst." (Doc. T80- 
037) 



Award of 
Tenure 



In order to consider the Award of Tenure to members of the 
faculty in accordance with Article II, Section 6(i) of the Trustee 
By-Laws (Doc. T76-051 D78) , it was moved, seconded and at 1:50 p.m. 
on roll call 



Executive 
Session 



VOTED : To enter Executive Session. 

Chairman Troy and President Knapp voted for the motion, as did 
Trustees Beaubien, Burack, Dennis and Robsham. Trustees Breyer, 
Morgenthau, Popko and Winthrop were absent. 

At approximately 2:45 p.m., it was moved, seconded and 

VOTED : To end the Executive Session and recon- 
vene in open session. 



-2- 



UNIVERSITY OF MASSACHUSETTS 



I 



It was then moved, seconded and 



VOTED 



and further, 
VOTED : 



To recommend that the Board concur in the 
appointment by the President of William W. 
Hansard as Associate Professor of Art with 
tenure at the University of Massachusetts 
at Boston (Doc. T80-038) ; 



To recommend that the Board concur in the 
awards of tenure by the President to those 
faculty members at UM/ Amherst and UM/ 
Worcester named in Doc. T80-039. 



F&EP 
5/21/80 



The Committee adjourned at 2:47 p.m. 



(jUlM, /&. Jrusi^- 



Ann S. Hurd 
Administrative Secretary to the 
Board of Trustees 



I 



-3- 



UNIVERSITY OF MASSACHUSETTS 



r 



NOT USED 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON STUDENT AFFAIRS 

May 28, 1980; 10:00 a.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

TTENDANCE: Committee and Committe e Staff: Chairman McNeil; President Knapp ; 
Trustees Alberto, LaVoice and Shearer; Mr. Lenhardt representing 
Trustee Frechette; Ms. Hurd, Administrative Secretary; Ms. Wood, 
Recorder 

Absent Committee Members : Trustees Krumsiek and Marks 

University Administra t ion : Mr. Lynton, Senior Vice President for 
Academic Affairs; Mr. Preston, Associate Vice President for Aca- 
demic Affairs 

UM/Amherst : Chancellor Koffler; Mr. Madson, Vice Chancellor for 
Student Affairs 

UM/Boston : Chancellor Corrigan; Mr. Desmond, Assistant Vice Chan- 
cellor for Student Affairs 

UM/Worcester : Chancellor Tranquada; Mr. Thompson, Associate Vice 
Chancellor for Community Relations, Planning and Development 

Guests : Ms. Jackson, Director of the Worcester Child Care Center; 
Mr. Anderson and Ms. McNulty, Chairman and Vice Chairman of the 
Parent's Advisory Board at the Worcester Child Care Center 

Chairman McNeil called the meeting to order at 10:05 a.m. University 
Mr. Preston introduced the University Chil d Care Policy , explaining Child Care 
the rationale behind the proposed policy guidelines on University Policy 
child care and summarizing the major issues considered in the pro- (Doc. T80- 
posal: Which age of children should be served, (infants, toddlers, 042) 
pre-schoolers)? Which group of parents should have enrollment pri- 
ority (staff, faculty, students, community)? How should the ser- 
vice be funded? How much child care funding should be met by 
individual campuses and how will requests for further expansion be 
handled? 

Mr. Preston explained that in order to fulfill the various 
and specific needs required by the individual campus programs, the 
following recommendations are made with regard to each of the is- 
sues: (1) individual campuses will be allowed to determine for 
themselves the group /s of children to be served; (2) students should 
continue as the top priority parent group to be served by the pro- 
gram - staff and faculty will have second priority; (3) individual 
campuses will determine the proper application of resources - the 
University will continue to support child care up to the current 



SA UNIVERSITY OF MASSACHUSETTS 

5/28/80 

state approved capacity and further funding will come from the 
Federal government and State agencies plus enrollment fees and 
student committee support; (4) any change in the state approved 
capacity requiring University state fund resources would continue 
to come before the Board for approval. 

Mr. Preston cited two articles which stressed the need for 
the continuation and expansion of child care centers. He also 
said that his office had conducted a survey of 19 institutions, 
18 of which had child care programs on campus. At least of 14 
of those were subsidized in some manner by its institution, i.e., 
space, maintenance, equipment, utilities, supplies, staffing, etc. 

Several comments were made in support of this proposal. 
Final adoption of this policy marks a major advancement for the 
University and formalizes its commitment to providing quality 
child care services. The program's existence continues to enhance 
university educational resources and provides a medium for bring- 
ing more Title XX monies to the University. In addition, the 
Chairman and Vice Chairman of the Parents Advisory Board at the 
Worcester Child Care Center offered their support by commending 
the high quality maintained at the Center. 



I 



Proposed In- 
creases on 



The Proposed Increases on the Child Care Fees Schedules for 
the Amherst and Worcester campuses were also reviewed and recom- 



046) 



77' T" "" mended to the Committee on Budget and Finance for action to the 
„ -p Board. Amherst proposed to implement for the first time a sliding 

_ , , , scale fee schedule for child care services as well as to raise its 

Schedules m , , . 

fn T8D- enrollment fee. The proposed increase will more accurately re- 
flect the cost of providing child care services. The Committee 
also recommended that the Committee on Budget and Finance review 
and recommend to the Board the Worcester campus's request to in- 
crease by 13% its sliding scale fee across the Board. There were 
no increases proposed for the child care fees for UM/Boston. 

The Committee concurred with the proposed policy guidelines 
for the University Child Care Program and on motion made and sec- 
onded, it was ; 

VOTED ; To recommend that the Committee on Budget and 
Finance recommend to the Board to approve the 
Child Care Policy set forth in Doc. T80-042: 

and further, 

VOTED ; To recommend that the Committee on Budget and 
Finance recommend to the Board to approve the 
increases in child care fees at UM/Worcester 
and UM/Amherst , and to reaffirm the child care 
fees at UM/Boston all as set forth in Doc. 
T80-046. 

Trustee La Voice abstained from voting on the latter motion. 

-2- 



UNIVERSITY OF MASSACHUSETTS 

No action was required for the Revenue and Fee Based Trust 
Fund Budgets; however, Mr. Madson reviewed the available budget 
documents with the Committee. He reported that both the present 
and former Student Government Treasurer and the Amherst admini- 
stration, together with the appropriate student organizations, have 
reviewed the budget. He noted that the number of fee-paying stu- 
dents will be slightly higher in 1981. 

Mr. Madson explained that the request for a $20 fee increase 
in the Stockbridge School Activity Tax — UM/ Amherst is necessitated 
by increased costs for activities as well as a slight decrease in 
students. There was general agreement with the proposed increase 
and it was moved, seconded and 



SA 
5/28/80 



UM/Amherst — 
Stockbridge 
School Acti- 
vity Tax 
(Doc. T80-044) 



VOTED : To recommend that the Committee on Budget and 
Finance recommend to the Board to approve the 
$20 increase in the Stockbridge School Student 
Activities Tax. (Doc. T80-044) 

Mr. Madson presented the proposed Prince House Housing Con- 
tract — UM/Amherst. Prince House had not been included in the gen- 
eral Residence Hall contracts approved earlier for several reasons 
including the fact that graduate students have different payment 
schedules as well as a summer residence option. Mr. Madson indi- 
cated that though the graduate students from Prince House had been 
involved in the discussions of the new contract the Graduate Stu- 
dent Senate had not taken formal action. It was suggested that 
the contract be referred to the Executive Committee of the Gradu- 
ate Student Senate. A motion was made, seconded and 



UM/Amherst — 
Prince House 
Contract 
(Doc. T80-045) 



VOTED : To recommend that the Board approve the 
Prince House Housing Contract at UM/Am- 
herst. (Doc. T80-045) 

President Knapp said that he had been asked to consider the 
possibility of a conference on the University in the 1980' s to be 
sponsored by the Alumni Board and the Board of Trustees, and which 
would encompass all segments of the community. He said the topic 
was under discussion in the Committee on Faculty and Educational 
Policy where careful planning was stressed. The Alumni Advisory 
Committee had endorsed the proposal. 

Since there was no urgent agenda items for the June meeting, 
the Committee agreed to reconvene on August 27. Among items to be 
presented at that time are a report on the student housing opera- 
tion on the Amherst campus and a report on FY80 tuition waivers. 

Before the close of the meeting, Chancellor Tranquada an- 
nounced that Mr. Feinblatt has been elected by the American Coun- 
cil on Education Governmental Fellows Program to work at the 
National Institute for Health during his year's leave of absence 



-3- 



* 



SA UNIVERSITY OF MASSACHUSETTS 

5/W80 

beginning September 1. It was also announced that Mr. Preston 

will be leaving Boston to return to his position at Amherst. 

There being no further business, the meeting was adjourned 
at approximately 11:00 a.m. 



! 




Ann S. Hurd 
Administrative Secretary to the 
Board of Trustees 



f 



-4- 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES 

June 4, 1980; 2:00 p.m. 
Room 222 
250 Stuart Street 
Boston, Massachusetts 

ATTENDANCE: Trustees and Trustee Staff : Chairman Healey; President Knapp; 

Trustees Alberto, Baldwin, Beaubien, Breyer, Burack, Crain, Dennis, 
Donlan, Knowles, Krumsiek, LaVoice, Marks, McNeil, Morgenthau, Rob- 
sham, Shearer and Troy; Mr. Callahan representing Trustee Anrig, 
Mr. Colby representing Trustee Winthrop, Mr. Lenhardt representing 
Trustee Frechette; Treasurer Brand; Ms. Hurd, Administrative Secre- 
tary 

Absent Trustees : Trustees Atkins, King, Popko and Okin 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs; Ms. Bradin, Vice President for Management 

UM/Amherst: Chancellor Koffler 



UM/Boston : Chancellor Corrigan 

UM/Worcester : Chancellor Tranquada 

Chairman Healey called the meeting to order at 2:00 p.m. 
and asked for consideration of the minutes from the meeting of 
May 7, 1980. Upon motion made and seconded, it was 



Approval of 
Minutes of 
Prior Meeting 



VOTED : To approve the minutes of the May 7, 1980 
meeting of the Board of Trustees. 

After giving some historical background on the issues 
of the BRA's Redevelopment Plan for Columbia Point, President 
Knapp turned the discussion over to Trustee Donlan, Chairman of 
the Buildings and Grounds Committee. In their plan, Trustee Don- 
lan reported, the BRA proposes to take substantial jurisdiction 
over the land belonging to the University with further implica- 
tions that the BRA will be the prime planning agency for the land 
Trustee Donlan stressed the importance of reacting promptly by 
informing the BRA of the Board's objections and introduced a pro- 
posed vote for Board consideration. Trustee Burack suggested 
that the language of the vote be more forceful; after several 
amendments were made, it was moved, seconded and 



President' s 
Comments 

Redevelopment 
Plan for Colum- 
bia Point 



VOTED : To authorize the President to inform the 
Boston Redevelopment Authority, the Mayor 
of Boston, and City Council of Boston that 
the Board of Trustees is seriously disturbed 
with and strongly objects to those aspects 
of the Authority's Development Plan, dated 






BOARD 
6/4/80 

UNIVERSITY OF MASSACHUSETTS 

May, 1930 which intrude upon the responsi- 
bilities and jurisdiction of the Trustees, 
and to ask the Authority to delete, from 
the description of land to be made subject 
to its jurisdiction, both land owned by 
the University and land to which it has 
first option, including land which the 
Authority claims to have found to be 
"blighted"; further, to direct the Presi- 
dent to undertake such legal remedies, 
including injunction, as will protect the 
interests of the University and Trustees. 

Reorganization In his report on the budget process, President Knapp said 

of Higher that the Conference Committee met Tuesday night but made little in- 
Education dication as to the direction it would take on higher education. He 

said this issue will remain a critical one for the near future. 

Regarding reorganization, the President said that a vari- 
ety of plans are still being discussed by the Commission on State- 
wide Reorganization of Higher Education. New plans are being de- 
veloped and it appears that no consensus is emerging on any sin- 
gle plan. He reported that the Commission had acted on a version 
of a proposal by Representative Collins with respect to a Board 
of Governors. There are majority and minority views on this pro- 
posal which has resulted in the drafting of two bills, one reflec- 
ting the majority opinion, the other reflecting the minority opinion. 

The other aspect of reorganization now under consideration 
relates to Boston, he continued. The Sub-committee on Boston has 
held hearings this week on the community college aspect of a Boston 
plan. There has also been a vote within the Sub-committee for the 
incorporation of Boston State into UM/Boston. There is a provision 
with respect to the Massachusetts College of Art as part of UMass 
but reporting directly to the President's Office rather than to 
UM/Boston. 



I 



I 



UM/Amherst — 
Chancellor' s 
Remarks 



There are a number of other questions to be resolved in 
the Senate in the course of the budget discussions. President 
Knapp stressed that there is reason for concern about the continuing 
unity and integrity of this University and indicated that Trustee 
Marks will present a resolution for consideration as part of the 
Long-Range Planning Committee report addressing this issue. 

Chancellor Koffler reported that UM/Amherst graduated ap- 
proximately 5,000 students; 1100 advanced degrees and 4 honorary de- 
grees were awarded. Projections for fall enrollment are the same or 
better than last year; the number of students who have paid deposits 
is 25% higher. The Chancellor further reported that he had just 
been notified that the campus will receive a federal grant for the 



-2- 



UNIVERSITY OF MASSACHUSETTS 

establishment of a Small Business Development Center. It is ex- 
pected that a half million dollars will be received in the first 
year and one million each year thereafter. Chancellor Koffler 
announced that beginning on June 22, the American Society of En- 
gineering Education will meet at the Amherst campus with three 
to four thousand engineers and their families in attendance. 

Chancellor G'orrigan began his report by introducing Pro- 
fessor Daisy Tagliacozzo, the UM/Boston Faculty representative 
to the Board of Trustees, and interim Chancellor for Student Af- 
fairs, Charles Desmond. He announced that Leon Zaborowski has 
been appointed the new director of Continuing Education and that 
an offer for the position of Provost is expected to be made June 
6. He reported that there had been 1,250 graduating students at 
the Harbor campus ceremonies and, as at Amherst, enrollment pro- 
jections for the fall are slightly better than last year. He 
called attention to the media coverage of the Nantucket Program 
and CPCS'S gerontology study on the impact of fuel costs on the 
elderly. Chancellor Corrigan announced that there would be a 
conference on Saturday on Public Housing which will be jointly 
sponsored by the University and the Columbia Point Tenants Asso- 
ciation. He said that Professor James Blackwell of the Sociology 
Department has recently been named to the College Board's newly 
established advisory panel on minority concerns, and that the 
Colonial Penn Group Inc. has just donated two scholarships of 
$1,000 each for students over 50 years of age. Finally, the 
Chancellor reported that UM/Boston is about to receive notice of 
a Title II grant which will allow them to hire emeritus faculty 
to carry out long-range planning programs. 

Among Chancellor Tranquada's announcements were that Pro- 
fessor George Wright has accepted the permanent position of Dean 
of Graduate Students; Dr. Allan Jacobson has been awarded a 
$385,000 five-year grant from the National Institute of General 
Medical Sciences; Joel Feinblatt, Associate Dean of Students at 
the Worcester campus, has been chosen an American Council on Ed- 
ucational Governmental Fellow and will spend a year of leave in 
Washington D.C. at the NIH; Neil Blacklow has been elected to 
the membership in the highly prestigious American Society for 
Clincial Investigation. He also informed the Board that the 
Medical Center will celebrate Women's Week from June 9th to the 
13th with workshops on such topics as Stress in the Workplace 
and Burnout. The President of the Shanghai First College of 
Medicine will conclude the visit to the University with a small 
ceremony at the Worcester campus where an agreement will be 
signed which establishes a mechanism for faculty exchange be- 
tween the two institutions. Members of the Board are invited 
to attend the reception on Friday afternoon. 

In his report on the Faculty and Educational Policy Com- 
mittee, Trustee Troy said that President Knapp had indicated an 



-3- 



BOARD 
6/4/80 



UM/Boston — 
Chancellor ' s 
Remarks 



UM/Worcester — 
Chancellor' s 
Remarks 



Report of Com- 
mittee on Facul- 
ty and Educa- 
tional Policy 



BOARD 
6/2/80 



UM/Amherst — 
B.S. in Sport 
Management 
(Doc. T80-036) 



UM/Amherst — 
Name Change 
for the . 
Engineering 
Research 
Institute 
(Doc. T80-037) 



UM/Boston — 

Appointment of 

William 

Hansard as 

Associate 

Professor of 

Art with 

Tenure 

(Doc. T80-038) 



UNIVERSITY OF MASSACHUSETTS 

interest by the Alumni Council to sponsor a conference which would 
focus on major issues facing the University in the 1980' s. Al" 
though the Committee supported the concept of the conference, they 
advised that its implementation should await a clearer indication 
of the direction of the statewide reoganization. 

The Committee reviewed the proposed B.S. in Sport Manage- 
ment ; this new major consists entirely of presently existing courses 
There being no discussion, it was moved, seconded and 

VOTED : To approve the establishment of an under- 
graduate major in Sport Management at the 
University of Massachusetts at Amherst as 
described in Doc. T80-036; said proposal 
to be submitted to the Board of Higher 
Education for its review and approval, to 
be implemented as soon as possible. 

Trustee Troy reported that Chancellor Koffler had indicated 
to the Committee that he would like to initate a discussion and 
examination of the campus' overall core curricula with the Faculty 
Rules Committee because there appeared to be a lack of conformity 
in this area among the departments. 

The Committee concurred in the recommended Name Change for 
the Engineering Research Institute — UM/Amherst to the Applied Tech- 
nology Center. The Committee hoped that with the new director, 
Professor David Navon, and a new name, much needed life would be 
given to the Institute; the motion to approve was seconded and 

VOTED : To redesignate the Engineering Research In- 
stitute at Amherst as the "Applied Technology 
Center, School of Engineering, University of 
Massachusetts at Amherst." (Doc. T80-037) 

Trustee Troy reported that after careful discussion the 
Committee voted to approve the appointment of Professor Hansard 
who, he said, combines very significant professional experience in 
the making of films and video productions. He noted that this is 
an affirmative action appointment, and the proposed a motion which 
was seconded and 

VOTED : To concur in the appointment by the President 
of William W. Hansard as Associate Professor 
of Art with tenure at the University of Massa- 
chusetts at Boston. (Doc. T80-038) 



f 



I 



Trustee Burack voted negatively since she opposes, as a matter of 
principle, initial appointments with tenure. 



-4- 



UNIVERSITY OF MASSACHUSETTS 



BOARD 
6/2/80 



Trustee Troy indicated that the Committee reviewed the 
Awards of Tenure — UM/Amherst and UM/Worcester for the six faculty 
members whose appointments were not included in the last month's 
vote. It was moved, seconded and 

VOTED : To concur in the awards of tenure by the 
President to those faculty members at UM/ 
Amherst and UM/Worcester named in Doc. 
T80-039. 



UM/Amherst and 
Worcester — 
Awards of Tenure 



Trustee Marks reporting for the Long-Range Planning Com- 
mittee concurred with President Knapp's update report earlier in 
the meeting that little could be concluded on budgetary implica- 
tions of the reorganization or on the Reorganization Commission 
itself. Trustee Marks indicated that he felt it was important for 
the Trustees to make a statement strongly emphasizing the unity of 
the University system and circulated a proposed resolution to the 
Board for consideration. There was some discussion about the wis- 
dom of including the Board's reactions to other recent reorganiza- 
tion issues; however, Trustee Marks asserted that to include those 
issues at this time would weaken the statement's impact. It was 
agreed that Chairman Healey would write a letter to accompany the 
resolution strongly stating the Board's position and its opposition 
to the direction to which the reorganization is rumored to be going. 
Some minor editorial changes were made to the resolution and it was 
moved, seconded and 



Report of Com- 
mittee of Long- 
Range Planning 



RESOLVED : 



whereas the Board of Trustees of the Univer- 
sity of Massachusetts has, for over a quarter 
of a century, followed the mandate of the Gen- 
eral Court of the Commonwealth to develop and 
direct a state-wide university system which 
offers education, research and public service 
of the highest quality to the citizens of the 
Commonwealth; and whereas the unified excel- 
lence of the University system and concern 
for the public interest derives from the gov- 
ernance policies established by the Board and 
implemented by a strong, effective central 
administration; therefore, be it resolved that 
the Board of Trustees of the University of 
Massachusetts reaffirms its commitment to 
govern a statewide public university worthy of 
the name, composed of strong units which com- 
plement and strengthen the whole, coordinated 
and administered centrally with efficiency, 
accountability and integrity. 



Resolution on 
Unified State- 
wide University 
System 



Trustee McNeil reported that the Committee on Student Af- 
fairs met on May 28. The Committee reviewed the University Child 
Care Policy. She noted that the guidelines contained in the policy 



Report on Com- 
mittee on Stu- 
dent Affairs 



-5- 



BOARD 
6/2/80 



University 
Chid Care 
Policy 



UM/Amherst — 
Prince House 
Housing Con- 
tract 



UNIVERSITY OF MASSACHUSETTS 

have been in effect for some time; the approval will establish the 
policy in a more formal way. She noted that while the guidelines 
may be applied to all three campuses of the University, they allow 
for some flexibility at all the centers. Five major issues were 
considered: (1) the ages of children to served; (2) enrollment pri- 
orities; (3) the ways in which centers should be funded; (4) the 
financial resources that individual campuses should be responsible 
to child care centers. A motion was made, seconded and 

VOTED : To approve Child Care Policy set forth in 
Doc. T80-042. 

The next item on the Student Affairs Committee agenda was 
the Prince House Housing Contract — UM/Amherst. Trustee McNeil in- 
formed the Committee that Prince House is a graduate student resi- 
dence in Amherst. Since graduate students have a special payment 
schedule and a summer residence option, Prince House was omitted 
from the general housing contract approved by the Board earlier 
this year. Though the residents of Prince House had been involved 
in the discussion and development of a new contract, the Graduate 
Student Senate had not formally reviewed the contract in time for 
the May 28 meeting. Trustee McNeil reported that the Executive 
Council of the Student Senate had since had a chance to review the 
contract and had, in fact, made three minor changes in the wording. 
There being no discussion, the motion to approve the amended con- 
tract was made, seconded and 



I 



VOTED : To approve the Prince House Housing Contract 
at UM/Amherst. (Doc. T80-045A) 



Report on 
Committee on 
Budget and 
Finance 

Policy on the 
Allocation of 
Trust Fund 
Interest 

(Doc. T80-43A) 



UM/Amherst and 
Worcester — 
Increases in 
Child Care 
Fees 



Trustee Crain reported that the Committee on Budget and 
Finance reviewed the proposed Policy on the Allocation of Trust 
Fund Interest and after some discussion advised that the special 
trust fund accounts covered in the policy be funded with the in- 
terest earned the preceding year. He said the Committee also 
found a need to tighten up the language associated with the Presi- 
dent's Program Fund. The motion being made and seconded, it was 

VOTED : To approve the statement of purpose contained 
in the policy on Trust Fund Interest Alloca- 
tion for the Trustee Reserve Fund, the Special 
and Community Activities Fund, and the On- 
Going Activities Fund, as set forth in Doc. 
T80-043A. Further, to approve the purpose of 
the President's Program Fund, provided that 
the language in the statement of purpose con- 
tained in Doc. T80-043A is clarified. 

Trustee Crain also said that his Committee had reviewed 
the Child Care Policy. After considerable discussion on Proposed 
Increases in the Child Care Fees for UM/Amherst and UM/Worcester , 



-6- 



UNIVERSITY OF MASSACHUSETTS 



BOARD 
6/2/80 



the Budget and Finance Committee asked the administration to de- 
velop a standard format for presentation regarding fee structures 
across the University so that they could be more easily compared. 
The Committee also requested each campus to provide the Committee 
with a rationale for their fees for child care. The following was 
moved, seconded and 

VOTED : To approve the increases in child care fees 
at UM/Worcester and UM/ Amherst and to re- 
affirm the child care fees at UM/Boston, all 
as set forth in Doc, T80-046. 



The Committee also reviewed the proposed increases in the 
Stockbridge School Student Activities Tax — UM/Amherst. It was 
moved, seconded and 

VOTED : To approve the $20 increase in the Stockbridge 
School Student Activities Tax. (Doc. T80-044) 

Trustee Crain then recommended a Transfer of Funds amount- 
ing to $6.5,000 from accounts 02, 03 and 15 to accounts 11, which 
will enable the Boston campus to utilize the state resources at 
the end of this fiscal year. There being no discussion, it was 
moved, seconded and 



UM/Amherst — 
Stockbridge 
School Student 
Activities Tax 
(Doc. T80-044) 

Transfer of 

Funds 

(Doc. T80-030, 

Addendum A) 



VOTED : To approve the funds transfers at UM/Boston 
listed in Doc. T80-030, Addendum A. 

As a housekeeping item to allow expenditures to be made 
prior to formal Board acceptance of the FY81 budget, a continuing Continuing 
resolution was moved, seconded and Resolution 

RESOLVED ; That the President be authorized to approve 
and adopt the policies and procedures gov- 
erning the expenditure of state and non-state 
funds by the three campuses, the University 
Administration and the Institute for Govern- 
mental Services from July 1, 1980 until such 
time as the Board of Trustees adopts the Op- 
erating Budget for Fiscal Year 1981. The 
approval of expenditure of said funds shall 
be consistent with the applicable state 
statutes governing the FY81 appropriations 
and in accordance with trustee policy. 

Trustee Crain reported that the Committee had reviewed in s ' os ~ 

detail the Revenue and Fee Based Budgets for UM/Amherst, UM/Boston ton and Worces ~ 
and UM/Worcester. It had also concurred with the President's rec- ter Revenue and 
ommendation that the approval of the establishment of the Auxiliary ee ase u 
Enterprises Trust Fund on the Amherst campus be deferred until a & 
more detailed program summary has been developed. Further, the 



-7- 



UNIVERSITY OF MASSACHUSETTS 



Committee deferred consideration of the reclassification requests 
contained in the Revenue Based Budget Summary (Doc. T80-018) and 
the University Conference services to a later date. He then made 
a motion which was moved, seconded and 

VOTED : To approve the fee based budgets at UM/Boston, 
UM/Worcester and further to approve the revenue 
based budget at UM/ Amherst , with the exception 
of the Reclassification Requests (Section I, 
pages 11-14) and the budget for University and 
Conference Services (Section VI, page 21) and 
the establishment of the Auxiliary Enterprises 
Trust Fund (Section VI page 3). 

Trustee Crain ended his report by thanking his Committee 
for their efforts and time in reviewing in such detail the many 
items on the agenda. 

Before adjourning the meeting, Chairman Healey explained 
that though the Board does not usually meet during July, an ex- 
ception may be made since several critical issues may require 
Board action. He said that should problems arise special meet- 
ings may be called for the Buildings and Grounds Committee, the 
Executive Committee and/or the Board of Trustees. 



I 



The meeting adjourned at 3:30 p.m. 



I 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



I 



-3- 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON BUDGET AND FINANCE 

June 4, 1980; 9:00 a.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

ATTENDANCE: Committee and Committee Staff : Chairman Crain; President Knapp ; 

Trustees Baldwin and Krumsiek; Mr. Callahan representing Trustee 
Anrig; Mr. Lenhardt representing Trustee Frechette; Mr. Brand, 
Treasurer; Ms. Hurd, Administrative Secretary; Ms. Wood, Recorder 

Absent Committee Member : Trustee Knowles 

Other Trustees : Trustees LaVoice and Shearer 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs; Ms. Bradin, Vice President for Management; Mr. 
Preston, Acting Associate Vice President for Academic Affairs; Mr, 
Stine, Assistant Vice President 



I 



I 



UM/Amherst : Chancellor Koffler; Mr. Beatty, Vice Chancellor for 
Administration and Finance; Mr. Madson, Vice Chancellor for Student 
Affairs 

UM/Boston : Chancellor Corrigan; Mr. Baxter, Vice Chancellor for 
Administration and Finance; Mr. Fenstemacher , Director of Insti- 
tutional Planning and Budget 

UM/Worcester : Chancellor Tranquada; Mr. Thompson, Associate Vice 
Chancellor for Community Relations, Planning and Development; Mr. 
Bice, Hospital Director and Vice Chancellor for Administration and 
Finance 

Chairman Crain called the meeting to order at 9:12 a.m. Mr. University 
Preston presented the University Child Care Policy . He informed Child Care 
the Committee that no formal policy had been provided since 1971, Policy 
when the University Child Care Centers were first established on (Doc. T80- 
the Boston and Amherst campuses. Over the years several issues 042) 
related to child care have been raised both at the Trustee level 
and on the campuses, resulting in the proposed policies. Among 
the isses were (1) age groups of children to be served; (2) en- 
rollment priorities for parent factions (students, faculty, staff, 
community); (3) distribution and amount of University and non- 
University resources; and (4) projected expansion of the centers in 
terms of size. He pointed out the flexibility provided in the pol- 
icy which allows each center to determine its own distribution of 
resources according to its own specific needs. In conducting a 
telephone survey of 19 institutions of higher education, his office 
found that 18 of those provided day care service and that 14 of the 
19 receive some kind of subsidy from the institution. He noted 



B&F 
6/4/80 



Child Care 
Fee 

Schedules 
(Doc. T80- 
046) 



UNIVERSITY OF MASSACHUSETTS 

that UMass is the third of the 18 to establish formal policy on 
child care. 

In response to Trustee Krumsiek's question about the fi- 
nancial support from the Worcester campus Trust Fund, Mr. Thompson 
said that because the hospital benefits so greatly from the Center 
they make an annual gift of $11,500 toward its support. He also 
pointed out that in exchange for housing one of the child care pro- 
grams, the Glavin Center, a mental health facility, requires that 
25% of the enrollment be special needs children. 

In reviewing the Child Care Fee Schedules , Chairman Crain 
expressed displeasure over the difficulty in making assessments 
across the campuses due to the lack of uniformity in which the 
schedules are presented. He also showed concern over the apparent 
differentials in fees and questioned the ability of University 
spokesmen to defend, in all good conscience, those discrepancies. 
In summary, the President made two administrative requirements for 
Committee review in the fall: (1) to provide a uniformity of for- 
mat and presentation; and (2) to provide a justification of dif- 
ferentials on fees, in light of the variety of requirements on the 
individual campuses. 

Trustee Shearer addressed the issue of expansion in terms 
of space at the Harbor campus child care center. She reported that 
a group of interested people are working on a plan whereby children 
who live a long distance from the campus would receive day care in 
family day care homes near their residence. This would eliminate 
the necessity for long distance transportation, and, at the same 
time, free up space for children who live close to campus. She in- 
dicated that these family day care homes would be registered under 
the Harbor campus facility. There being no further discussion on 
child care, the Committee moved, seconded and 



I 



VOTED : To recommend that the Board approve the Child 
Care Policy set forth in Doc. T80-042; 



and, 



Policy on 
the Alloca- 
tion of Trust 
Fund Interest 
(Doc. T80-043A) 



VOTED : To recommend that the Board approve the in- 
creases in child care fees at UM/Worcester 
and UM/Amherst, and to reaffirm the child 
care fees at UM/Boston as set forth in Doc. 
T80-046. 

President Knapp explained the rationale for the development 
of the proposed Policy on the Allocation of Trust Fund Interest . 
The document defines by explicit purpose four different "funds" al- 
located from trust fund interest. The Trustee Reserve, the Special 
and Community Activities Funds, and the Fund for On-Going Activi- 
ties have existed previously, but have never explicitly defined by 
Trustee policy in terms of permitted usage. The President's Program 



I 



-2- 



UNIVERSITY OF MASSACHUSETTS 



B&F 
6/4/80 



Development Fund was al 
document proposes to re 
the President's discret 
on a regularized basis, 
ident continued, is the 
lion achieved in FY80 o 
budgeted. He suggested 
dent's Program Fund and 



located for the first time in FY79 and the 
gularize this fund in order to support, at 
ion, program development and start-up costs 
Another matter to be discussed, the Pres- 
disposition of approximately $1.55 mil- 
f trust fund earnings which have not been 
that the amount be split 1/3 to the Presi- 
2/3 to the Trustee Reserve Fund. 



I 



After some discussion, the Committee agreed that it would 
be advisable to take advantage of the excess trust fund earnings 
in FY80 and prefund the special accounts next year from this 
year's trust fund income. Several editorial changes were made in 
the document presented to the Committee and it was agreed that the 
language with respect to the President's Program Development Fund 
be tightened. In further discussion of this latter fund, Presi- 
dent Knapp stressed the one-time nature of expenditures from this 
account and noted that no time would expenditures froms this fund 
be used for on-going commitments. It was also suggested that a 
specific dollar amount for individual projects be established 
which could be allocated by the President at his discretion. The 
President would regularly report all such allocations to the Com- 
mittee. Allocations from the President's Program Development 
Fund over that fixed amount, would require Board approval. The 
Committee then 

VOTED : To recommend that the Board approve the state- 
ment of purpose contained in the policy on 
Trust Fund Interest Allocation for the Trustee 
Reserve Fund, the Special and Community Activi- 
ties Fund, and the On-Going Activities Fund, 
as set forth in Doc. T80-043A. Further, to 
approve the purpose of the President's Program 
Fund, provided that the language in the state- 
ment of purpose contained in Doc. T80-043A is 
clarified. 



Trust Fund 
Budgets 
(Doc. T80- 
018, 047A&B 



I 



Ms. Bradin provided an overview of the FY81 Revenue and Fee- FY81 Revenue 
Based Trust Fund Budgets and asked that discussions be deferred on and Fee-Based 
the Amherst Auxiliary Enterprises and Conference Services Trust 
Fund Budgets since they need further administrative review; these 
budgets will be presented for approval at the next Committee meet- 
ing. She indicated that the 7% increase in personnel costs in- 
cluded in the trust fund budgets related to collective bargaining 
is an estimate; revisions to the budgets may be required when the 
collective bargaining contracts are settled. In addition, she 
pointed out that there was a change in the Amherst Student Activi- 
ties Trust Fund and referred to several concerns about the budgets 
as presented. Mr. Madson explained the specific changes in the SATF 
budget: (1) the fee revenue has been increased to reflect the sum- 
mer fees; and (2) the interest earnings of $9000 reflected in the 



-3- 



B&F 
6/4/80 



Stockbridge 
School Ac- 
tivities 
Tax 

(Doc. T80- 
044) 



UNIVERSITY OF MASSACHUSETTS 

earlier budget has been deleted since the fund does not have the 
permanent reserves to generate the interest. He noted that should 
the students elect to establish a permanent reserve they would be 
eligible to receive interest income. 

The Committee reviewed the budgets in detail and asked for 
clarification of several items. Trustee Krumsiek indicated his 
concern that the requests for many of the new positions and re- 
classifications contained in Section I were not adequately justi- 
fied. He also indicated that the summary did not include cost 
information on fringe benefits associated with the new positions 
nor savings anticipated from the deleted positions. There was 
some discussion specifically in regard to hiring weekend custo- 
dial personnel for the dormitories and the possibility of using 
work-study students; Chairman Crain requested that a status re- 
port be provided for the Committee in the fall on the structure 
of the work force to implement the weekend housekeeping program. 

Trustee Krumsiek also suggested that action on the reclass- 
ification requests be deferred until the state collective bargain- 
ing settlement. Chairman Crain thanked the Committee for being so 
diligent in their examination of the budget. There being no fur- 
ther discussion, it was moved, seconded and 

VOTED ; To recommend that the Board approve the fee 
based budgets at UM/Boston, UM/Worcester and 
further to approve the revenue based budget 
at UM/Amherst, with the exception of the Re- 
classification Requests (Section I, pages 11- 
14) and the budget for University Conference 
Services (Section VI, page 21) and the estab- 
lishment of the Auxiliary Enterprises Trust 
Fund (Section VI, page 3). 

Vice Chancellor Madson explained that the request for a $20 
increase in the Stockbridge School Activities Tax is due to a de- 
crease in the number of student participants, and therefore an in- 
crease of $20 per student is required to maintain the level of 
programming. It was moved, seconded and 

VOTED : To recommend that the Board approve the $20 
increase in the Stockbridge School Student 
Activities Tax. (Doc. T80-044) 



I 



I 



Continuing 
Resolution 



In order to allow the institution to operate from the start 
of the fiscal year until the Trustees approve the operating budget, 
a continuing resolution was moved, seconded and 

RESOLVED : That the President be authorized to approve 

and adopt the policies and procedures govern- 
ing the expenditure of state and non-state 



" 



-4- 



UNIVERSITY OF MASSACHUSETTS 

funds by the three campuses, the 
University Administration and the 
Institute for Governmental Services 
from July 1, 1980 until such time 
as the Board of Trustees adopts the 
Operating Budget for Fiscal Year 
1981. The approval of expenditure 
of said funds shall be consistent 
with the applicable state statutes 
governing the FY81 appropriation 
and in accordance with trustee policy. 

The Committee also reviewed Year-End Transfers on the Boston UM/Boston — 
campus and it was moved, seconded and Year-End 

Tranf ers 
VOTED : To recommend that the Board approve the fund (Doc. T80- 

transfers at UM/Boston listed in Doc. T80- 030, Add. A) 

030, Addendum A. 

The Third Quarterly Report for FY80 of Small Business /Minority 
Women-Owned Business Purchasing Report was distributed to the Commit- 
tee. Ms. Bradin said that the University has made significant pro- 
gress in this area and she hoped it would achieve 100% of the goal by 
June 30 . 

The meeting adjourned at 11:30 p.m. 



Uau^/$* Mka^C^ 



Ann S. Hurd 
Administrative Secretary to the 
Board of Trustees 



I 



-5- 



UNIVERSITY OF MASSACHUSETTS 



NOT USED 



I 



! 



! 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
AD HOC COMMITTEE ON LABOR RELATIONS 

June 4, 1980; 4:00 p.m. 

Twelfth Floor Conference Room 

250 Stuart Street 

Boston, Massachusetts 

ATTENDANCE: Committee and Committee Staff : Chairman Krumsiek; President Knapp; 

Trustees Crain and McNeil; Ms. Hurd , Administrative Secretary 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs; Ms. Veith, Director of Labor Relations and Per- 
sonnel 

Chairman Krumsiek convened the meeting at 3:45 p.m. and 
asked for a motion to enter Executive Session in order to discuss 
matters pertaining to collective bargaining, in accordance with 
Article II, Section 6(c) of the Trustee By-Laws (Doc. T76-051 ,D78) . 

Upon motion made and seconded, it was 

VOTED: To enter Executive Session. Executive 



I 



Session 



Chairman Krumsiek, President Knapp and Trustees Crain and McNeil 
voted for the motion. 

At approximately 4:40 p.m. it was 

VOTED : To end Executive Session; 



the meeting promptly adjourned. 



U/AsIA A fr/u^— 

Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



I 



UNIVERSITY OF MASSACHUSETTS 



I 



NOT USED 



! 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON BUILDINGS AND GROUNDS 



ATTENDANCE: 



I 



June 18, 1980; 1:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Committee and Committee Staff : Chairman Donlan; Mr. Callahan rep- 
resenting Trustee Anrig; Ms. Hurd, Administrative Secretary; Ms. 
Wood, recorder 

Absent Committee Members : Trustees Atkins, Burack, Robsham and 
Winthrop 

University Administration : Ms. Bradin, Vice President for Manage- 
ment; Mr. Burke, Executive Assistant to the President; Mr. Meehan, 
Senior Consultant 

UM/Amherst : Chancellor Koffler 

UM/ Boston : Chancellor Corrigan; Mr. Prince, Director of Planning 
and Development 

UM/Worcester : Ms. Wyatt, Assistant Vice Chancellor for Administra- 
tion and Finance; Mr. Quinlan, Director of Physical Plant 

Chairman Donlan convened the meeting at 1:10 p.m. Chancel- 
lor Koffler explained briefly the U.S. Fish and Wildlife Service 
has requested the use of University-owned property in South Deer- 
field for the construction of a holding and stock-out facility for 
Atlantic salmon. In order to determine if the site is suitable for 
such a facility, the Fish and Wildlife Service must drill to ascer- 
tain the supply of ground water. Should the tests indicate that 
all requirements for the facility are met, a fully documented pro- 
posal will be submitted to the Committee for the long-term lease of 
the land to the federal government for the construction and mainte- 
nance of the facility. 

Chairman Donlan opened the discussion of the issues that led 
to the vote taken at the June 4 meeting of the Board on the BRA Re- 
development Plan for Columbia Point . The vote at that meeting had 
authorized the President to inform the BRA, the Mayor, and the City 
Council of the Board's strong objections to the BRA's plans to take 
jurisdiction over land on Columbia Point under a provision that 
would designate it as "blighted." The President was also authorized 
to taken any legal steps necessary to protect the interests of the 
University regarding the land. Chairman Donlan indicated that the 
need to take such a vote had arisen very quickly and that the Build- 
ings and Grounds Committee had not had an opportunity to discuss any 
of the issues involved. Mr. Prince updated the Committee on the sta- 
tus of the BRA plan, indicating that the BRA had withdrawn the 



UM/Amherst — 
U.S. Fish 
and Wild- 
life Service 



BRA Rede- 
velopment 
Plan for 
Columbia 
Point 



B&G 
6/18/80 



Location of 
the State 
Archives on 
the Harbor 
Campus 



UNIVERSITY OF MASSACHUSETTS 

environmental notification notice from the state's Office of En- 
vironmental Affairs. The BRA has been requested to exclude Uni- 
versity-owned property from its plan. At the current time, the 
University is not engaged in active discussions with the BRA, 
although it is in close contact with the tenant's group. 

Chancellor Corrigan reported that the Conference on Public 
Housing co-sponsored by UM/Boston and the Tenant's Council pro- 
vided a forum for him to express the plans under discussion for 
the redevelopment of Columbia Point. Chairman Donlan, who parti- 
cipated in panel discussions along with former Trustee Sawtelle, 
commended Chancellor Corrigan for his speech at the conference 
and described for the Committee his perception of the positive im- 
pact the conference had on those attending. He indicated that the 
University's involvement in the conference demonstrated UM/Boston' s 
intentions to not only be a good neighbor but also its interest in 
fulfilling its obligations to insure viable and physically inte- 
grated community housing on the point. Chancellor Corrigan indi- 
cated that a strong liaison remains between UM/Boston and the 
communities of Savin Hill, South Boston and Dorchester. 

A lengthy and detailed discussion ensued over the proposed 
Location of the State Archives on the Harbor Campus . Ms. Brad in 
explained that after Site B had been chosen by the Secretary of 
State's office and had been approved by earlier votes of the Board, 
it was discovered that the four acre site was not large enough. 
Therefore, the Committee is being asked to rescind the portion of 
the earlier votes specifying Site B and to consider Site C, a 5.5 
acre parcel of land adjacent to and the west of the Kennedy Library. 
Mr. Prince provided the Committee with a map showing the available 
options regarding the exact configuration of the site, and the Com- 
mittee discussed the advantages of each. 

After considerable discussion, the Committee agreed that Site 
C was acceptable given that certain provisions were met. It was 
agreed that the boundary lines of the conveyance will be specified 
in the vote to be presented to the Board of Trustees. 

The Committee also advised any instrument of transfer for the 
property should explicitly include provisions to protect the needs 
of the University and of Columbia Point in respect to easements of 
access and use and respect to conditions of use. To this end, there 
was detailed discussion of such provisions and it was moved, seconded 
and 



" 



I 



and 



VOTED ; To recommend that the Board rescind those portions 
of the Board votes on December 5, 1979 and March 5, 
1980, regarding the location of the State Archives 
Building at Columbia Point which refer to Site B; 



To recommend that the Board resolve as follows 



I 



-2- 



1 



UNIVERSITY OF MASSACHUSETTS B&G 

6/18/80 

As the Trustees have been asked to agree 
to an increase in the amount of land to 
be transferred to the State Archives, it 
is the sense of the Board that several 
conditions should be stated in any agree- 
ment of transfer between the University 
and the State Archives. These conditions 
include but are limited to the following: 

1) The height of the Archives Building 
shall be limited to a maximum accep- 
table to the Trustees. 

2) Public pedestrian access shall be 
maintained continuously, especially 
access to and along the shore, con- 
sistent with overall plans for such 
access as may be established from 
time to time by the University. 

3) The Archives facility shall be so 
designed and built as to provide on- 
premise parking for all those who use 
the Archives . 

4) The University shall be reimbursed 
for all costs incurred by the Archives 
resulting from its use of property on 
Columbia Point. 

5) The Trustees reserve the right to nor- 
mal easements to the transferred property; 

and further, 

VOTED : To authorize the President to continue dis- 
cussions with the Secretary of the Common- 
wealth concerning the location of the State 
Archives Building which shall be located on 
not more than 5.5 acres on Site C, within 
the context of the resolve stated above. 

Ms. Bradin presented an overview of the Proposed Parking UM/Worcester — 
Management Program — UM/Worcester. She stressed that further study Proposed 
is needed for a complete report and any final recommendation to the Parking Manage- 
Committee; she was hopeful that this presentation would be ready in ment Program 
July. 

Mr. Quinlan noted with the increase in the number of patients 
and their visitors, and the increase in both ambulatory and out- 
patients, that the demand for a total of 2,800 parking spaces did 
not seem out of line. The Committee reminded him that due to pre- 
sent circumstances in construction and to environmental factors, a 
new garage as initially suggested could not be considered. Some 

-3- 



B&G 
6/18/80 



UNIVERSITY OF MASSACHUSETTS 



alternatives were suggested to ease the parking congestion, in- 
cluding a shuttle system. After much discussion, the Committee 
concurred that more time was needed to study the problem and to 
develop some feasible alternatives to building at this time. 

Ms. Bradin reported that those items on Capital Outlay 
would most likely be scheduled for a meeting in July. There 
being no further business, the meeting adjourned at 3:55 p.m. 



r 




^ /(rU<€*£- 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



f 



P 



-4- 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON AUDITS 

June 19, 1980; 2:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 



ATTENDANCE 



Committee and Committee Staff : Chairman Dennis; Trustees Crain 
and LaVoice; Ms. Hurd , Administrative Secretary 



Absent Committee Members : Trustees Baldwin and King 

University Administration : Ms. Bradin, Vice President for Manage- 
ment; Mr. Manigault, Director of Auditing; Mr. Hogan, University 
Controller 

UM/Amherst : Ms. McDemmond , Director of Budgeting 

UM/Boston : Mr. Drinkwater, Controller 

UM/Worcester : Mr. Fosselman, Director of Fiscal Affairs 



Chairman Dennis convened the meeting at 2:10 p.m. and asked 
the Committee to review the list of the areas on the campuses that 
are recommended for Audits by External Firms during FY81 . The Com- 
mittee reviewed the list as presented taking into consideration the 
capabilities of the internal audit operation. The list included a 
recommendation that the trust fund audits on the Amherst campus be 
awarded to Peat, Marwick, Mitchell & Co., the firm which has been 
involved in these audits during the last two years. However, there 
was some question whether this audit project ought to be put out 
for bid. 



Audits by 

External 

Firms 

during 

FY81 



Trustee LaVoice asked whether the Student Activities Trust 
Fund (SATF) audit could be bid separately. The Committee dis- 
couraged this since, as Chairman Dennis noted, there is a continu- 
ing interest in reducing the number of different outside auditors 
and in moving toward a consolidated financial statement for the in- 
stitution. Separating out a particular trust fund at this time 
would be counter to the progress. It was agreed, however, that stu- 
dents be given an opportunity to review the format or scope of the 
audit in the proposals under consideration by the evaluation panel 
to ensure that the particular concerns related to the SATF are met. 
Chairman Dennis added that particular emphasis could be placed on 
the SATF at the pre-award conference. 

Trustee LaVoice also expressed concern that the Student Auto- 
mated Services Trust Fund had not been audited by an outside firm 
since its establishment. Mr. Manigault indicated that that trust 
fund was not high on the campus priority list at this time, but that 
he would investigate its status and determine whether it is appro- 
priate to include it in the list for outside auditing. 



AUDITS 
6/19/80 



UNIVERSITY OF MASSACHUSETTS 

After considerable discussion, it was the consensus of the 
Committee that the Amherst campus trust fund audits go out to bid 
with the understanding that the internal audit operation would be 
responsible for the inventory work; it is hoped that the work will 
be relied upon by the firm finally awarded the contract. 

It was also agreed that Mr. Manigault should have the flex- 
ibility to determine whether the Survey Research Program at the 
Boston campus should be included in the A-21 project or should be 
audited by an outside firm. In addition, the Committee agreed 
that Ernst & Whinney continue to audit the Group Practice Plan and 
the Medical School Teaching Hospital at Worcester. It was then 
moved, seconded and 



VOTED : 



and further, 
VOTED : 



To authorize the Director of Auditing to 
include the Survey Research Program at the 
Boston campus within the University A-21 
project or to recommend an external firm 
to the Committee (Doc. T80-049) ; 



To confirm the Committee's previous ap- 
proval of the auditing of the FY80 and 
FY81 accounts of the Group Practice Plan 
and the Teaching Hospital at Worcester; 
further, to authorize the Director of 
Auditing to award the contract for these 
audits to the firm of Ernst & Whinney. 
(Doc. T80-049) 



I 



FY79 and 
FY80 Fi- 
nancial 
Aid Pro- 
grams 
Audit 



UM/Worcester— 
Evaluation of 
Campus Re- 
sponse to 
Ernst & 
Whinney 
Management 
Letters for 
FY79 
Audits 



Mr. Manigault then reported that the bidders' conference 
related to the Request for Proposals for Audits of the FY79 and 
FY80 Financial Aid Programs went well. The Committee had agreed 
that this audit would be a minority set-aside procurement, and 
requests for proposals went to fifteen minority-firms. Seven 
firms sent representatives to the conference, and bids are due on 
June 27. It is important for the Committee to meet to approve the 
award of this audit, and it was tentatively agreed to schedule the 
meeting on July 16. 

Mr. Manigault reviewed the University Administration's Evalu- 
ation of UM/Worcester Responses to Ernst & Whinney 's Management 
Letters of the Medical Center for FY79 and responded to specific 
questions raised by the Committee. He indicated that basically 
there was no disagreement with the recommendations, and most of them 
are in the process of being adopted. A directory listing all rec- 
ommendations in process is being compiled to track the status of all 
recommendations along with the implementation dates. 

It was suggested that the reasons why a recommendation was 
"not applicable" at the campus level should be included in the 
evaluation summary sheet along with the anticipated implementation 



I 



-2- 



UNIVERSITY OF MASSACHUSETTS 

dates. It was also suggested that the campus respond to recom- 
mendations which were overlooked and received "no comment" from 
the campus. It was noted that the Committee on Budget and Fi- 
nance ought to be apprised of specific problems identified in 
the audits. 

Chairman Dennis indicated that he was generally satisfied 
with the work but suggested that since he had not had an oppor- 
tunity to review the recommendations in process of adoption for 
the Medical School Teaching Hospital, review of this item would 
be deferred until a later meeting. There being no further dis- 
cussion, the meeting was adjourned at 3:12 p.m. 



AUDITS 
6/19/80 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



-3- 



UNIVERSITY OF MASSACHUSETTS 



NOT USED 



r 



I 



I 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON FACULTY AND EDUCATIONAL POLICY 

June 27, 1930; 10:00 a.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 



ATTENDANCE 



I 



I 



Committee and Committee Staff : Chairman Troy; President Knapp; 
Trustees Beaubien and Dennis; Ms. Kurd, Administrative Secretary 

Absent Committee Members : Trustees Breyer, Burack, Morgenthau, 
Popko and Rob sham 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs; Ms. Bradin, Vice President for Management; Mr. 
Lyons, Associate Vice President for Academic Affairs 

UM/Amherst : Chancellor Koffler; Professor Allen, Acting Provost; 
Professor Hayes (SBDC) 

UM/ Boston : Mr. Broderick, Deputy Chancellor 

UM/ Worcester : Chancellor Tranquada; Provost Smith 

Chairman Troy convened the meeting at 10:15 am. Chancellor 
Koffler explained that the Appointment of Loren Bar it z as Vice Chan- 
cellor of Academic Affairs and Provost— UM/Amherst represents the 
culmination of a nation-wide search. Dr. Baritz was clearly one of 
the best candidates; he is a a very productive and well-established 
historian, as well as an experienced and successful administrator. 
There being no further discussion, it was moved, seconded and 

VOTED : To recommend that the Board concur with the 

President in the appointment by the Chancellor 
of Loren Baritz as Vice Chancellor and Provost 
at the University of Massachusetts at Amherst. 
(Doc. T80-050); 

and , 

VOTED : To recommend that the Board concur in the 
appointment by the President of Loren 
Baritz as Professor of History with tenure 
at the University of Massachusetts at Am- 
herst. (Doc. T80-050) 

Mr. Lynton noted that this would be Dr. Allen's last meeting 
as Acting Provost. Chairman Troy expressed sincere appreciation 
for his generous service to the University during the transition 
period . 



UM/Amherst — 
Appointment 
of Loren 
Baritz as 
Vice Chan- 
cellor of 
Academic 
Affairs and 
Provost 
(Doc. T80-050) 



F&EP 
6/27/80 



UM/Boston — 
Appointment 
of Robert 
Greene as 
Vice Chan- 
cellor of 
Academic 
Affairs and 
Provost 
(Doc. T80- 
054) 



UM/Worcester- 
Appointments 
with Tenure 
(Doc. T80- 
051) 



UNIVERSITY OF MASSACHUSETTS 

President Knapp indicated that the Appointment of Robert 
Greene as Vice Chancellor of Academic Affairs and Provost — UM/Bos- 
ton is recommended by the Chancellor also after an extensive 
search. The recommendation comes with considerable enthusiasm 
from the Chancellor. Acting Provost Broderick added that his ten- 
ure appointment in the English Department was also very well re- 
ceived. The motion was made, seconded and 



VOTED 



and further, 
VOTED : 



To recommend that the Board concur with the 
President in the appointment by the Chancel- 
lor of Robert A. Greene as Vice Chancellor 
for Academic Affairs and Provost at the Uni- 
versity of Massachusetts at Boston. (Doc. 
T80-054); 



To recommend that the Board concur in the 
appointment by the President of Robert A. 
Greene as Professor of English with tenure 
at the University of Massachusetts at Boston, 
(Doc. T80-054) 



The Committee paused to extend their best wishes and appre- 
ciation to acting Provost Broderick as he returns to his teaching 
position at UM/Boston. 

The Committee next reviewed two Appointments with Tenure — 
UM/Worcester . Dr. Sally Leeman is currently Associate Professor 
of Physiology at Harvard. Chancellor Tranquada noted that she is 
an outstanding physiologist and is considered an innovator in the 
area of neuro-physiology . 

Dr. Carl D'Orsi is recommended for appointment as Professor 
of Radiology with tenure. He would come as the Associate Chairman 
of the Department and Director of Diagnostic Radiology along with 
Dr. Edward Smith whose appointment was recently approved. He is 
one of the outstanding clinicians in the Boston area, having done 
original work in several areas including ultra-sound guided biopsy, 
breast cancer and mammography, and the use of x-ray to estimate 
bone density. 

The Committee noted the excellence of both appointments. 
Trustee Dennis inquired about the practice whereby a new department 
chairman recruits former colleagues without a search process. Pro- 
vost Smith explained that it was not unusual for eminent scholars 
recruited as department heads to bring individuals who will strenthen 
their ability to build the department and to allow them to continue 
ongoing research activities. He did assure Trustee Dennis, however, 
that all such appointments are carefully screened in order to deter- 
mine whether the individuals are qualified for the position. It was 
then moved, seconded and 



I 



I 



I 



-2- 



UNIVERSITY OF MASSACHUSETTS 

VOTED : To recommend that the Board concur in the 

appointment by the President of Susan Leeman 
as Professor of Physiology with tenure and 
Carl D'Orsi as Professor of Radiology with 
tenure at the University of Massachusetts 
at Worcester. (Doc. T80-051) 

President Knapp commented that the University has had a re- 
markably good year in the recruitment of faculty and people in key 
positions at the Worcester campus and that Chancellor Tranquada and 
his colleagues should be commended for moving so rapidly on so many 
distinguished and excellent appointments. 

The Committee then reviewed the proposal to establish the 
John F. Kennedy Professorship of American Civilization — UM/Boston 
and the recommended Appointment with Tenure of Professor Irving to 
said professorship. The Committee was assured that no new resources 
were required. The professorship will provide focus for American 
studies which is one of the planned "areas of excellence" on the 
Boston campus. Professor Bartlett is an internationally known fig- 
ure in the field of American civilization and has proven to be an 
innovator in curriculum as well as a traditional scholar. Profes- 
sor Bartlett was the founding President of Cape Cod Community Col- 
lege where he recruited a strong faculty and oversaw the building 
of the College's physical plant. He is currently Chairman of 
History and Philosophy at Carnegie-Mellon University. After a 
brief discussion, it was moved, seconded and 



F&EP 
6/27/30 



UM/Boston — 
John F. 
Kennedy Pro- 
fessorship 

UM/Boston — 
Appointment 
with Tenure 
(Doc. T80-055) 



I 



VOTED : To recommend that the Board establish the John 
F. Kennedy Professorship in American Civiliza- 
tion at the University of Massachusetts at 
Boston; 



and, 



VOTED ; To recommend that the Board concur in the 
appointment by the President of Irving 
Bartlett as the John F. Kennedy Professor 
of American Civilization with tenure at the 
University of Massachusetts at Boston. 
(Doc. T80-055) 

In a general discussion of tenure policy and procedures at 
the University, it was suggested that a report on initial faculty 
appointments be provided to the Committee to give the new members, 
in particular, an idea of the volume of junior appointments, tenure 
and non-tenure track, made on each campus. It was also suggested 
that a report on the number of faculty considered for tenure each 
year also be completed. 

The Committee next considered the proposal for a Small Busi- 
ness Development Center which, Chancellor Koffler said, would be 



UM/ Amherst — 
Small Develop- 
ment Center 
(Doc. T80-053) 



■3- 



F&EP 
6/27/80 



UNIVERSITY OF MASSACHUSETTS 

managed by the School of Business Administration at UM/Amherst and 
funded by the state as well as a grant from the U.S. Small Business 
Administration. There was general consensus that the Center's 
establishment would be one of the very good ways in which the Uni- 
versity can extend its service to the Commonwealth. After distri- 
buting a fact sheet, Mr. Hayes responded to questions raised by 
members of the Committee involving requirements of the contract, 
director's search and salary, in-kind contributions and faculty in- 
volvement. Trustee Dennis indicated his interest in the program 
and asked that he be kept informed about the Center's development. 
A motion was made, seconded and 



UM/Amherst — 
Undergraduate 
Ma j or in 
Women ' s 
Studies 
(Doc. T80- 
052) 



VOTED : To recommend that the Board establish upon 

receipt of a grant from the U.S. Small Busi- 
ness Administration, the Small Business De- 
velopment Center within the School of 
Business Administration at the University 
of Massachusetts at Amherst. (Doc. T80-053) 

The Committee considered the Undergraduate Major in Women's 
Studies — UM/Amherst which has been offered to students on the Am- 
herst campus for several years with limited Trustee approval. Perm- 
anent approval of the program is now recommended along with a change 
in the degree title (from the BDIC to the BA) . The program is 
highly regarded nationally; students who complete the program have 
been successful in pursuing graduate work in various fields as well 
as in seeking employment. 

There was discussion about the Women's Studies Program and 
about interdisciplinary programs at the University in general. The 
current organizational structure calls for interdisciplinary or 
special programs (there are 17 such programs on the campus) to re- 
port directly to the Provost. Provost Allen indicated that this was 
not an entirely satisfactory arrangement and that organizational al- 
ternatives are being explored. Specifically, he continued, the 
Women's Studies Program may appropriately fit within the Faculty of 
Social and Behavioral Sciences or the Faculty of Humanities and 
Fine Arts, and he has encouraged the Director of the program to dis- 
cuss these possibilities with the Deans. There being no further 
discussion, it was moved, seconded and 



I 



VOTED : To recommend that the Board establish an under- 
graduate major in Women's Studies at the Uni- 
versity of Massachusetts at Amherst as described 
in Doc. T80-052; said proposal to be submitted 
to the Board of Higher Education for its review 
and approval, to be implemented as soon as pos- 
sible. 

President Knapp presented the recommendation for the Appoint- 
ment of Richard S. Stein to the Charles A. Goessman Professorship of 



I 



-4- 



UNIVERSITY OF MASSACHUSETTS 

Chemistry — UM/ Amherst. The Goessman Professorship was established 
in 1910 and has been vacant since 1968. Professor Stein joined the 
faculty in 1950 and for years has been regarded as the University's 
most distinguished scholar in the sciences. He is responsible for 
the development at the University of one of the two most outstand- 
ing polymer science programs in the country. Because of his repu- 
tation and the current significance of polymer science, Professor 
Stein is on interest to other universities seeking to build 
strength in his field of expertise. The awarding of the title of 
Goessman Professor and the recommended increase in salary are ap- 
propriate ways in which the University can express its appreciation 
to Professor Stein for his continuing efforts on behalf of the Uni- 
versity. It was moved, seconded and 



F&EP 
6/27/80 



UM/ Amherst — 
Appointment 
of Richard S. 
Stein to the 
Charles A. 
Goessman Pro- 
fessorship of 
Chemistry 
(Doc. T80-059) 



VOTED : To recommend that the Board appoint Professor 
Richard S. Stein to the Charles A. Goessman 
Professorship of Chemistry at the University 
of Massachusetts at Amherst. (Doc. T80-059) 

The personnel action for Professor Stein will be considered by the 
Executive Committee. 



Chairman Troy then asked for a motion to enter Executive 
Session in accordance with Article II, Section 6(c) of the Trustee 
By-laws in order to discuss an Award of Tenure — UM/Boston. At ap- 
proximately 11:45 a.m. it was moved, seconded and on roll call, 
unanimously 

VOTED: To enter Executive Session. 



Executive 
Session 

UM/Boston — 

Award of 

Tenure 

(Doc. T80-056) 



Trustees Beaubien, Dennis, Knapp and Troy voted for the motion. 
Trustees Breyer, Burack and Morgenthau were absent as were Trustees 
Popko, Robsham and Winthrop. 

At 12:05 p.m. it was moved, seconded and 

VOTED : To end Executive Session and reconvene in 
open session. 

It was then moved , seconded and 



VOTED : To recommend that the Board concur in the 
award of tenure by the President to Diana 
Burgin as Associate Professor of Russian at 
the University of Massachusetts at Boston. 
(Doc. T80-056) 

Trustee Dennis voted against the motion. 

There being no further business to come before the Committee, 
the meeting was adjourned at 12:10 p. 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



-5- 



UNIVERSITY OF MASSACHUSETTS 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE SPECIAL MEETING OF THE BOARD 0^ TRUSTEES 

July 2, 1980; 2:00 p.m. 
Room 222 
250 Stuart Street 
Boston, Massachusetts 

'TENDANCE: Trustees and Trustee Staff : Chairman Healey; President Knapp ; 

Trustees Alberto, Beaubien, Burack, Crain, Donlan, La Voice, Marks, 
Morgenthau and Troy; Mr. Callahan representing Trustee Anrig; Mr. 
Colby representing Trustee Winthrop; Ms. Hurd , Administrative Sec- 
retary; Ms. Wood, recorder 

Absent Trustees : Trustees Atkins, Baldwin, Breyer, Dennis, 
Frechette, King, Knowles, Krumsiek, McNeil, Okin, Popko , Robsham 
and Shearer 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs; Ms. Bradin, Vice President for Management 

UM/ Amherst: Chancellor Koffler 



UM/Boston : Chancellor Corrigan 

UM/Worcester : Chancellor Tranquada 

Chairman Healey called the meeting to order at 2:20 p.m. 
In line with the earlier discussion in the Executive Committee ses- 
sion, Trustee Troy presented the recommendations of the Faculty and 
Educational Policy Committee in regard to the Appointment of Loren 
Baritz as Provost — UM/ Amherst and the Appointment of Robert Greene 
as Provost — UM/Boston. Trustee Crain asked for clarification on 
comments made about Mr. Greene's administrative style in one of his 
letters of recommendation. President Knapp and Chancellor Corrigan 
said that independently they had spoken with various colleagues who 
all gave Mr. Greene high recommendations both as an administrator 
and as a scholar. The Chancellor reported that when Mr. Greene was 
the Dean of the Faculty of Arts and Sciences at the University of 
Toronto, the departments were exceptionally strong. Mr. Greene 
took a low profile in running the College which, it was felt, en- 
hanced his effectiveness as Dean. 

In response to Trustee LaVoice's question regarding estab- 
lished criteria for overscale salaries, President Knapp indicated 
that present legislation allows Provosts and Academic Deans to be 
overscale appointments. Further, he said that the University had 
to deal with a very competitive marketplace in attracting people 
of high calibre; the maximum of the salary scale, which is roughly 
$37,000 would noc attract a highly qualified person to the level 
of responsibility which is required in the position of Provost. 

Chairman Healey noted that the recommendations were the re- 
sult of a thorough and complete search process. Although he 



UM/Amherst — 

Appointment 

of Loren 

Baritz as 

Provost 

(Doc. T80-050) 

UM/Boston — 

Appointment 

of Robert 

Greene as 

Provost 

(Doc. T80-054) 



SPECIAL 

BOARD 

7/2/80 



UNIVERSITY OF MASSACHUSETTS 

understood Trustee Burack's opposition to the timing of these 
overscale appointments, he supported the recommendations since the 
University can not afford to lose these distinguished scholars at 
this critical stage in the University's life. There was general 
agreement that the Board should proceed with the appointments and 
upon motion made and seconded, it was 



VOTED 



and 



VOTED: 



To concur with the President in the appointment 
by the Chancellor of Loren Baritz as Vice Chan- 
cellor and Provost at the University of Massa- 
chusetts at Amherst (Doc. T80-050) ; 



To concur in the appointment by the President 
of Loren Baritz as Professor of History with 
tenure at the University of Massachusetts at 
Amherst (Doc. T80-050) ; 



and further 



VOTED : To approve the personnel action for Loren 
Baritz set forth in Doc. T80-050A. 

Trustee Burack voted against the motion concerning the academic 
appointment with tenure and the personnel action. A motion was 
then made regarding the appointment of Robert Greene as Provost 
at UM/Boston. It was seconded and 



VOTED 



and 



VOTED: 



and further 
VOTED : 



To concur with the President in the appointment 
by the Chancellor of Robert A. Greene as Vice 
Chancellor for Academic Affairs and Provost at 
the University of Massachusetts at Boston 
(Doc. T80-054); 



To concur in the appointment by the President 
of Robert A. Greene as Professor of English 
with tenure at the University of Massachusetts 
at Boston (Doc. T80-05A) ; 



To approve the personnel action for Robert A. 
Greene set forth in Doc. T80-054A. 



Establishment 
of the John 
F. Kennedy 
Professorship 
of American 
Civilization 



Trustees Burack and Crain voted against these motions. 

Trustee Troy reported that the Faculty and Educational Pol- 
icy Committee had voted to recommend the Establishment of the John 
F. Kennedy Professorship of American Civilization — UM/Boston and 
the Appointment of Irving Bartlett as JFK Professor of American 
Civilization with Tenure . Trustee Troy explained that the concept 
of using a named chair as a focus and catalyst for the development 
of an area of academic excellence has been discussed many times; 



-2- 



UNIVERSITY OF MASSACHUSETTS 

Professor Bartlett is a person well qualified to organize and de- 
velop a strong program in American Civilization which will bring 
together the presently scattered talent in various departments. 
Trustee Burack stated her opposition to the simultaneous creation 
of the named chair and the appointment to fill the chair as well 
as her continuing conviction that initial appointments should not 
be made with tenure. 

She also indicated her objections to the Personnel Action 
for Professor Bartlett , which was also recommended for Board ap- 
proval. Following a brief discussion, it was moved, seconded and 



SPECIAL 

BOARD 

7/2/80 



UM/Boston — 
Appointment 
of Irving 
Bartlett as 
JFK Professor 
of American 
Civilization 
(Doc. T80-055) 



VOTED 



and 



VOTED 



and further, 



To establish the John F. Kennedy Professorship 
in American Civilization at the University of 
Massachusetts at Boston; 



To concur in the appointment by the President 
of Irving Bartlett as the John F. Kennedy Pro- 
fessor of American Civilization with tenure 
at the University of Massachusetts at Boston 
(Doc. T80-055); 



VOTED : To approve the personnel action for Irving 
Bartlett set forth in Doc. T80-054A. 



Trustee Burack voted against all three motions. 

Trustee Troy also reported that the Committee supported 
the Appointment of Richard S. Stein as the Charles F. Goessmann 
Professor of Chemistry — UM/Amherst. Professor Stein has been a 
distinguished member of the faculty since 1950; his work with the 
Polymer Science Department has been instrumental in making this 
program one of the strongest and well-respected in the nation. 
The Goessmann Professorship in Chemistry was established in 1911 
and has remained vacant since 1968. The Board also reviewed the 
Personnel Action for Professor Stein and noting Trustee Burack f s 
objections to overscale appointments at this time, moved, sec- 
onded and 



UM/Amherst — 
Appointment 
of Richard S. 
Stein as the 
Charles F. 
Goessmann 
Professor of 
Chemistry 
(Doc. T80-059) 



VOTED : 



and further, 
VOTED: 



To appoint Professor Richard S. Stein to the 
Charles A. Goessmann Professorship of Chemi- 
stry at the University of Massachusetts at 
Amherst (Doc. T80-059) ; 



To approve the personnel action for Richard S. 
Stein set forth in Doc. T80-059A. 



Trustee Burack voted against the personnel action. 

Trustee Troy then recommended the Appointments with Tenure 
of Dr. Susan Leeman, a distinguished physiologist known for her 



-3- 



SPECIAL 

BOARD 

7/2/80 

UM/Worcester — 
Appointments 
with Tenure 
of Dr. Susan 
Leeman and 
Dr. Carl 
D'Orsi 
(Doc. T80-051) 



UNIVERSITY OF MASSACHUSETTS 

discovery of new hormones, and Dr. Carl D'Orsi who will be working 
with the new Chairman of the Physiology Department at UM/Worcester , 
Dr. Tranquada indicated that Dr. D'Orsi had distinguished himself 
in several fields of radiology as well as having developed, to- 
gether with Dr. Edward Smith, the new technique of ultra-sound bi- 
opsy. Without discussion, it was moved, seconded and 



UM/Amherst — 
Small Busi- 
ness De- 
velopment 
Center 
(Doc 



VOTED ; To concur in the appointmemt by the President 
of Susan Leeman as Professor of Physiology 
with tenure and Carl D'Orsi as Professor of 
Radiology with tenure at the University of 
Massachusetts at Worcester. (Doc. T80-051) 

Trustee Troy said that the Committee reviewed the proposal 
for a Small Business Development Center — UM/Amherst which he said 
would be managed by a director under the School of Business Manage- 
ment. Citing the President's support statement, he said that the 
Center will provide an important extension of the public service 
role of the University, offering much needed services to small 
T80-053) businesses in the Commonwealth. There being no further discussion, 
it was moved, seconded and 



I 



VOTED : To establish upon receipt of a grant from 

the U.S. Small Business Administration, the 
Small Business Development Center within the 
School of Business Administration at the Uni- 
versity of Massachusetts at Amherst. (Doc. 
T80-053) 



I 



UM/Amherst — 
Proposal for 
the Estab- 
lishment 
of a Major 
in Women ' s 
Studies 
(Doc. T80-052) 



UM/Boston — 

Award of 

Tenure to 

Diana 

Burgin 

(Doc. T80-056) 



Trustee Troy reported that the Committee had reviewed the 
Proposal for the Establishment of a Major in Women's Studies — UM/ 
Amherst. The program has been available to interested students 
for several years; students completing the program requirements 
have earned the B.A. in Individual Concentration. The concensus 
on campus is that the program is very effective and of high aca- 
demic quality. There being no further discussion, the motion was 
made, seconded and 

VOTED : To establish an undergraduate major in Women's 
Studies at the University of Massachusetts at 
Amherst as described in Doc. T80-052; said pro- 
posal to be submitted to the Board of Higher 
Education for its review and approval, to be 
implemented as soon as possible. 

Trustee Troy said the Committee entered Executive Session 
to discuss a recommendation in the Russian Department at UM/Boston 
and concluded its deliberations by concurring in the Award of Ten- 
ure to Diana Burgin . There being no discussion, it was moved, sec- 
onded and 

VOTED : To concur in the award of tenure by the Presi- 
dent to Diana Burgin as Associate Professor of 



I 



-4- 



UNIVERSITY OF MASSACHUSETTS 

Russian at the University of Massachusetts at 
Boston. (Doc. T80-056) 

Trustee Burack asked that the minutes state that her 
negative votes are intended to express her long-standing opposi- 
tion as a matter of principle to the practice of making initial 
appointments with tenure and are not meant to reflect a negative 
opinion with regard to the quality of the appointments or the 
qualifications or competency of the individuals involved. Sim- 
ilarly, her opposition to the personnel actions only reflects her 
disagreement with the timing of the overscale salary appointments. 

Trustee Donlan reported on the discussion regarding the 
Location of the State Archives Building on Columbia Point . The 
Secretary of State had decided that Site B was not suitable for the 
Archives and had expressed an interest in an alternate and larger 
site. He reported that at the conclusion of a very detailed de- 
liberation, the Buildings and Grounds Committee voted to rescind 
the portion of the earlier vote specifying Site B, and to present 
to the Board for its consideration a 5.5 acre portion of Site C 
with specific provisions which protect the needs of the University 
and Columbia Point in terms of access and conditions of use. Fur- 
ther, he noted that the Committee believes this proposal to be in 
the best interest of the University. 

Discussion ensued over the proposed location as well as 
the justification for the proposal itself. Trustee Burack expressed 
her opposition to the Board responding to the Secretary's changing 
requests and recommended tabling the vote for further deliberation. 
However, Trustee Donlan alerted members to the fact that the Legi- 
slature would be deciding on the site in the immediate future and 
that it is important for the Board to make its position under- 
stood. 

Trustee Donlan assured the Board that a high degree of 
communication is being maintained with the Kennedy Library, the 
immediate neighborhoods at Columbia Point, the communities of 
South Boston and Dorchester, and the state. He also stressed the 
importance of sustaining the liaison both for the community's in- 
formation and for gathering University support. It was moved, se- 
conded and 



BOARD 
7/2/80 



Location of 
the State 
Archives 
Building 
on Columbia 
Point 



and, 



VOTED : To rescind those portions of the Board votes on 
December 5, 1979 and March 5, 1980, regarding 
the location of the State Archives Building at 
Columbia Point which refer to Site B; 

To authorize the President to continue discus- 
sions with the Secretary of the Commonwealth 
concerning the location of the State Archives 
Building which shall be located on not more 
that 5.5 acres on Site C; said discussion to 



-5- 



SPECIAL 

BOARD UNIVERSITY OF MASSACHUSETTS 

7/2/80 

be conducted within the context of the following 
resolution: 

As the Trustees have been asked to agree to an 
increase in the amount of land to be transferred 
to the State Archives, it is the sense of the 
Board that several conditions should be stated 
in any agreement of transfer between the Univer- 
sity and the State Archives. These conditions 
include, but are not limited to, the following: 

1) The height of the Archives Building shall 
be limited to a maximum acceptable to the 
Trustees . 

2) Public pedestrian access shall be main- 
tained continuously, especially access 
to and along the shore, consistent with 
overall plans for such access as may be 
established from time to time by the 
University. 

3) The Archives facility shall be so designed 
and built as to provide on-premise parking 
for all those who use the Archives. 

4) The University shall be reimbursed for all 
costs incurred by it resulting from the use 

of property on Columbia Point by the Archives. 

5) The Trustees reserve the right to normal 
easements to the transferred property. 

President Knapp made several announcements including that 
James Martin, Chairman and Chief Executive of the Massachusetts Mutual 
Life Insurance Company, will be named Chairman of the Board of Regents: 
and that Governor King had vetoed Section 10 of the Budget Act. (Sec- 
tion 10 put a freeze on all personnel vacancies except those related 
to patient care.) 
UM/Worcester — 

Establish- As a final item of business and upon recommendation of the 

ment of Executive Committee, a motion was made and seconded to approve the 
Hospital Establishment of the Hospital Trust Fund , and it was 
Trust 
Fund VOTED : To establish, as of July 1, 1980, the University 

Hospital Trust Fund at the University of Massachu- 
setts at Worcester, which shall have as its purpose 
the maintainance and operation of the Hospital. 

There being no further business, the meeting was adjourned at 
3 :10 p.m. 



Ann S. Hurd 

Administrative Secretary 
to the Board of Trustees 

•6- 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE 
EXECUTIVE COMMITTEE 

July 2, 1980; 2:00 p.m. 
Room 222 
250 Stuart Street 
Boston, Massachusetts 

ATTENDANCE: Committee and Commi tt ee Staff : Chairman Healey; President Knapp; 
Trustees Burack., Crain, Donlan, Marks and Troy; Mr. Brand, Trea- 
surer; Ms. Hurd , Administrative Secretary; Ms. Wood, Recorder 

Absent Committee Members : Trustees Dennis, McNeil and Shearer 

Other Trustees : Trustees Alberto, Beaubien, La Voice and Morgenthau; 
Mr. Callahan representing Trustee Anrig; Mr. Colby representing 
Trustee Winthrop 

University Administration : Mr. Lynton, Senior Vice President for 
Academic Affairs; Ms. Bradin, Vice President for Management; Mr. 
Lyons , Acting Associate Vice President for Academic Affairs 

UM/Amherst: Chancellor Koffler 



I 



I 



UM/Worcester- 
University 
Hospital 
Trust Fund 



UM/Boston : Chancellor Corrigan 

UM/Worcester : Chancellor Tranquada 

Chairman Healey convened the meeting at 2:10 p.m. and ex- 
plained that the budget items which were originally on the agenda 
for today, have been deferred until the August meeting to allow full 
discussion by the Budget and Finance Committee. The Chairman further 
indicated that the remaining items are those which he and the Presi- 
dent determined could not be postponed. 

Addressing the first item, President Knapp explained that 
authorization by legislation in the Appropriation Act moves the Hos- 
pital Trust Fund from the position of a state trust fund to that of 
a University Trust Fund, and that today's vote will formally estab- 
lish the Hospital Trust Fund under the aegis of UM/Worcester. There 
being no discussion, the Committee moved, seconded and 

VOTED : To recommend that the Board establish as 
of July 1, 1980 the University Hospital 
Trust Fund at the University of Massachu- 
setts at Worcester, which shall have as 
its purposes the maintenance and opera- 
tion of the Hospital. 

UM/Amherst 

President Knapp explained that the Committee on Faculty and ttm/r 

Educational Policy had already acted on the academic features of A 

i j- t, ,„,,„ i tt>t/» i -I-. i Appointments 

the Appointments of Provosts at UM/Boston and UM/Amherst. Personnel - ■, « 

— — of the Pro- 

vosts 



EXECUTIVE 
7/2/80 



UNIVERSITY OF MASSACHUSETTS 

actions authorizing overscale salaries require approval of the 
Executive Committee. Trustee Burack stated her opposition to 
overscale salaries being offered at the present time. She said 
that considering the recent State Budget Act, the Board would 
appear to be acutely insensitive and irresponsible in making such 
offers. President Knapp explained that having investigated sala- 
ries offered in other similar public institutions to people with 
comparable qualifications and responsibilities as the two Provosts 
in question, he determined that the proposed salaries are completely 
within the norm. He indicated that salaries below these levels 
would make it difficult for the University to compete in the aca- 
demic marketplace. 

In concurrence with the Chairman's suggestion to continue 
the discussion by the full Board, the meeting was adjourned at 
2 :20 p.m. 



(Jma/i ^ Mvot^C — , 

Ann S . Hurd 

Administrative Secretary to the 
Board of Trustees 



if 



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I 



ATTENDANCE: 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON AUDITS 

July 16, 1980; 2:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Committee and Committee Staff : Chairman Dennis; Trustee LaVoice; 
Ms. Hurd, Administrative Secretary 

Absent Committee Members : Trustees Baldwin, Crain, King and Knapp 

Other Trustees : Trustee Alberto 

University Administration : Mr. Hogan, University Controller; Mr. 
Manigault , Director of Auditing 

UM/Amherst : Ms. McDemmond, Director of Budgeting; Mr. Apodaca, 
Director of Financial Aid 

UM/Boston : Mr. Hartnagel, Dean of Admissions 

UM/Worcester : Mr. Fosselman, Director of Fiscal Affairs 

Chairman Dennis convened the meeting at 2:10 p.m. and 
asked Mr. Manigault to explain the Updated Response to the Ernst 
& Whinney Management Letter for the FY79 Medical Center Audit , 
which included a report on progress made since the June 19th meet- 
ing in implementing the recommendations in the management letters. 
Mr. Manigault indicated that in initial evaluations based on writ- 
ten responses from management at UM/Worcester and discussions with 
them, many of the recommendations have been satisfactorily adopted; 
the next step is to make test checks to insure that the recommenda- 
tions have, in fact, been adopted. A follow-up audit report will 
be done at a future date evaluating the implementation's effective- 
ness. 



Updated Re- 
sponse to 
the Ernst & 
Whinney Man- 
agement Letter 
for FY79 
Medical Center 
Audit 



I 



The Committee reviewed the list of recommendations in pro- 
cess of adoption for the Medical School Teaching Hospital and was 
provided with explanations and clarifications as requested. There 
were two areas for which responses for recommendations in process 
were not included in the supporting material, and Mr. Fosselman 
addressed them specifically. Ernst & Whinney had recommended that 
the Hospital undertake efforts to increase its utilization; Mr. 
Fosselman indicated that several outreach programs are underway 
to educate the community as to health care services and facilities 
available at the Hospital. 

Ernst & Whinney had also recommended that Personnel Services 
maintain a log of attendance exception sheets and prepare control 



AUDITS 
V16/80 



UNIVERSITY OF MASSACHUSETTS 

totals; Mr. Fosselman acknowledged that this was a recommendation 
that had not been implemented upon the auditor's reeomendation 
previously but assured the Committee that action is being taken 
to rectify this situation. Mr. Hogan indicated that this recom- 
mendation reflects upon some of the major deficiencies with the 
payroll system which will be corrected with the development and 
implementation of the planned human resources system. In a dis- 
cussion of the recommendations regarding the financial statement 
presentation, issues related to fringe benefits reimbursements, 
particularly as they affect the hospital and Amherst trust funds 
were discussed. Chairman Dennis asked that the Committee on Bud- 
get and Finance be kept aware of the developments in this area. 

Mr. Manigault also informed the Committee that his office 
was setting up a "Special Interest Items" system that will high- 
light recommendations that require high priority management at- 
tention. Two items emerging from the Medical Center Teaching 
Hospital audit have been included in this category, accounts re- 
ceivable reconciliation and accounts receivable turnover. 



/ 



I 



Proposals 
for Audit 
of Federal 
Student Fi- 
nancial 
Aid Programs 
for FY79 and 
FY80 



Mr. Manigault indicated that the Legislative Post Audit 
and Oversight is currently reviewing inventory control at the 
Medical Center and the Harbor campus; the Committee will be kept 
apprised of their progress. 

The Committee then considered the Proposals for Audit of 
Federal Student Financial Aid Programs for FY79 and FY80 . The Com- 
mittee had agreed that this audit would be a minority set -aside 
procurement and proposals were requested from 15 minority firms in 
the adjacent states and Washington D.C. Seven firms sent represen- 
tatives to the bidders' conference and three submitted proposals for 
consideration. The Audit Protocols adopted by the Board in April 
require that the Director of Auditing review proposals and recom- 
mend a firm to the Committee. 



I 



A Technical Committee composed of Mr. Manigault, Mr. Apodaca 
(Amherst Director of Financial Aid) and Mr. Hogan reviewed the pro- 
posals; particular attention was given to the qualifications of the 
proposed audit team, to the man-hours estimated to conduct the audit 
and to the firm's related financial aid and university experience. 
It was the unanimous recommendation of the Technical Committee that 
the firm of Banks, Finley, White & Co. be awarded the financial aid 
audit. There was brief discussion, and upon motion made and sec- 
onded, it was 

VOTED ; To authorize the Director of Auditing to contract 
with the firms of Banks, Finley, White & Co., to 
conduct the FY1979 and FY1980 of the Student Fi- 
nancial Aid Programs of the University. 

As a final item of information, it was reported that the 
Student Automated Trust Fund at UM/ Amherst will be audited this 



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UNIVERSITY OF MASSACHUSETTS AUDITS 

7/16/80 
year as part of the Amherst Trust Fund audits and will be in- 
cluded in the request for proposals. Trustee LaVoice asked 
whether the University might develop a policy to insure that 
minority and small firms are used either as a subcontractor or 
as the principal auditor for University audits. Chairman Dennis 
agreed this was good idea. There being no further business, the 
meeting adjourned at 3:20 p.m. 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



1 



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UNIVERSITY OF MASSACHUSETTS 



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UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
AD HOC COMMITTEE ON LABOR RELATIONS 

Wednesday, July 30, 1980; 12:30 p.m. 
Trustees' Lounge 
250 Stuart Street 
Boston, Massachusetts 

ATTENDANCE: Committee and Committee Staff : Chairman Krumsiek; President Knapp; 

Trustee Crain; Ms. Hurd, Administrative Secretary 

Absent Committee Member : Trustee McNeil 

Other Trustees : Trustee LaVoice 

University Administration : Ms. Veith, Assistant Vice President for 
Labor Relations and Personnel 

UM/Amherst : Chancellor Koffler 

UM/Boston : Chancellor Corrigan 

Chairman Krumsiek convened the meeting at 12:45 p.m. and im- 
mediately asked for a motion to enter Executive Session to review 
the status of collecting bargaining, in accordance with Article II, 
Section 6(c) of the Trustee By-Laws (Doc. T76-051, D78) . The motion 
was made and seconded and on roll call it was 

VOTED : To enter Executive Session. Executive 

Session 
Chairman Krumsiek and Trustees Crain and Knapp voted for the motion; 
Trustee McNeil was not present. 

The Committee reconvened in open session at 1:55 p.m. and ad- 
journed. 



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Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 



NOT USED 



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UNIVERSITY OF MASSACHUSETTS 



MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON BUDGET AND FINANCE 



July 30, 1980; 2:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 



ATTENDANCE; 



Committee and Committee Staff : Chairman Crain; President Knapp; 
Trustees Knowles and Krumsiek; Mr. Callahan representing Trustee 
Anrig; Ms. Hurd , Administrative Secretary 

Absent Committee Members : Trustees Baldwin and Frechette 

Other Trustees: Trustees Alberto and LaVoice 



University Administration : Mr. Searson, General Counsel 
UM/ Amherst: Chancellor Koffler 



UM/Boston : Chancellor Corrigan 

UM/Worcester : Chancellor Tranquada 

Chairman Crain convened the meeting at 2:04 p.m. President FY81 Budget 
Knapp reviewed the FY81 Budget for the University Adminis t ration for the Uni- 
and stated that, as presented, he believed the budget is inadequate versity Ad- 
for the needs of the administration of a multi-campus system. He ministration 
provided background to the Committee outlining the events which led 
to a final appropriation of only 5500,000 for the University Admin- 
istration office. The Budget Act also contains language prohibit- 
ing the use of any other source of funds to support the operation 
of the office, this restrictive language had not been included in 
the conference committee version saen by the University. After ex- 
ploring several options on how to deal with the severely reduced 
budget and discussing the situation with the Chairman of the Board, 
it was agreed that a budget must be developed within the state ap- 
propriation. 

The recommendations provide for a very small staff, signifi- 
cantly reducing the scope of activities cf the central office. 
Professional personnel to handle University planning functions, ac- 
ademic affairs s University budgeting and personnel and labor rela- 
tions would remain, as well as the University legal counsel, the 
director of public relations and the President's immediate support 
staff. Legal services would be handled on each of the campuses 
under the general supervision of the University Counsel. A total 
of 24.5 positions would be eliminated from the FY80 budget. 



The budget for the University Administration as recommended 
would affect the budgeting of Trust Fund Interest Allocations in 
several areas. Of particular concern to the Committee was the rec- 
ommendations that funds from trust fund interest be allocated for 



Trust Fund 

Interest 

Allocations 



B&F 
7/30/80 



UNIVERSITY OF MASSACHUSETTS 

severance pay and accrued vacation pay for employees terminated 
without notice as a result of the budget reduction. 

Discussion revolved around how this matter could best be 
handled. There was general agreement that the concept of provid- 
ing payments to the terminated employees was appropriate given the 
lack of any notice, however, there was some discussion on the term- 
inology and particularly the legal implications of the use of trust 
fund interest. 



' 



After considerable deliberation, the Committee generally 
agreed with the proposed budgets for the University Administration 
and for the trust fund interest allocations on the condition that 
Mr. Searson provide the members of the Committee with a written le- 
gal opinion on the validity of the proposed trust fund interest 
accounts. In addition, it was suggested that the term "severance 
pay" was inappropriate although it was agreed that money should be 
allocated to pay terminated employees for accumulated benefits. 
Chairman Crain indicated that he would make a positive committee 
recommendation to the Board on August 6 if these conditions were 
met. It was then moved, seconded and 

VOTED ; To approve in principle the University Ad- 
ministration budget as outlined in the 
President's memorandum of July 24, 1980; 



and further, 
VOTED : 



To approve in principle the Trust Fund 
Interest Allocations as outlined in the 
President's memorandum of July 24, 1980. 



I 



UM/Amherst — 

Establishment 

of the James 

Underwood 

Crockett 

Horticultural 

Award Fund 



The Committee then reviewed the proposal for the Establish- 
ment of the James Underwood Crockett Horticultural Award Fund — UM/ 
Amherst. Without discussion, it was moved, seconded and 

VOTED : To recommend that the Board establish the 
James Underwood Crockett Horticultural 
Award Fund from gifts donated for the pur- 
pose to provide an annual award of the full 
income earned during the preceding fiscal 
year to a senior enrolled at the University 
of Massachusetts Amherst campus in the Asso- 
ciate Science Degree program in the Stock- 
bridge School of Agriculture or, if no 
student is eligible, a regularly enrolled 
senior in the College of Food and Natural 
Resources; further, that recipient should 
be involved in the study of a science rel- 
ative to plants of beauty and usefulness 
which appropriately include those special- 
ties in which Jim Crockett was engaged: 
garden flowers, ornamental shrubs and trees 



II 



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UNIVERSITY OF MASSACHUSETTS B&F 

7/30/80 

vegetables and fruits for the home garden, 
house plants and landscape design/ and fur- 
ther, that the Dean of the Stockbridge 
School shall appoint a Selection Committee 
consisting of three faculty members of the 
Stockbridge School of Agriculture and two 
faculty members of the College of Food and 
Natural Resources who deal directly with 
students and are capable of evaluating a 
student's individual merit based on com- 
mitment, motivation and vision, with a 
promise of fulfilling some outstanding pur- 
pose because of encouragement and inspira- 
tion this award might generate in him or her. 

There was no further business and the meeting adjourned at 
3:57 p.m. 




mn S . Hurd 
Administrative Secretary to the 
Board of Trustees 



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UNIVERSITY OF MASSACHUSETTS 



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NOT USED 



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UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON BUILDINGS AND GROUNDS 

August 6, 1980; 12:00 noon 
Room 308 
Harbor Campus 
University of Massachusetts/Boston 

ATTENDANCE: Committee and Committee Staff : Chairman Donlan; President Knapp ; 
Trustees Burack and Robsham; Mr. Callahan representing Trustee 
Anrig; Mr. Colby representing Trustee Winthrop; Ms. Hurd, Admini- 
strative Secretary 

Absent Committee Member : Trustee Atkins 

UM/ Amherst : Chancellor Koffler 

UM/ Bos ton : Chancellor Corrigan; Mr. Baxter. Vice Chancellor for 
Administration and Finance; Mr. Prince, Director of Planning 

UM/Worcester : Chancellor Tranquada; Mr. Quinlan, Director of Physi- 
cal Plant 

Chairman Donlan convened the meeting at 12:15 p.m. President FY82 Capital 
Knapp introduced the FY82 Capital Outlay Budget Request indicating Outlay Re- 
that the substantive presentations would be made by the campuses quests 
since the major budget reduction in the President's Office forced (Doc. T80- 
the departure of key staff people in the facilities planning and 048,ABCD) 
coordination area. 

Chancellor Koffler first reviewed the Status of FY81 Capital 
Outlay items which he had summarized in a memorandum to the Presi- 
dent dated August 5, 1980 and distributed to the members of the 
Committee. The memo also included a revision of the five-year Cap- 
ital Outlay Request for the Amherst campus reflecting the impact of 
the FY81 appropriation on the FY82 Requests which Mr. Beatty item- 
ized for the Committee. 

Chancellor Corrigan provided a brief overview of the FY82 
Capital Outlay Request for UM/Boston which had also been developed 
before the Legislature had acted on the FY81 requests. Several 
critical projects had not been funded in FY81 and were again in- 
cluded in the current request. Mr. Baxter explained each item on 
the list. The Committee expressed serious concern about the ma- 
sonry repairs for the Library and the waterproofing for the roof 
of the Utility Building on the Harbor campus; both problems were 
the result of construction deficiencies and represented serious 
potential danger to personal safety. It was agreed in discussion 
that items which presented life threatening situations should be 
isolated from the more routines capital outlay requests; funding to 
correct those emergency projects should be pursued expeditiously and, 
perhaps, outside of the regular Capital Outlay procedure. 



B&G 
8/6/80 



Office Space 
for the 
State Col- 
lege 
System 
(Doc. T80- 
061) 



UNIVERSITY OF MASSACHUSETTS 

There was also considerable discussion about the Phase I 
Appropriation for the Arts and Sciences Building and it was agreed 
that the request for additional funding be deleted; a justification 
to retain the $2.5 million already appropriated, however, would be 
submitted. 

Mr. Quinlan reviewed for the Committee the Capital Outlay 
Request for UM/Worcester in the "most urgent" category of priori- 
ties to be submitted. It was suggested that the language contained 
in the first priority item in the Capital Outlay Request be changed 
to specify that the furnishings requested is medical equipment nec- 
essary to open the next 76 new beds in the Hospital. 

President Knapp explained that the $770,000 in the "urgent" 
category for the University Administration, covers renovation and 
repairs to 250 Stuart Street to include masonry and roof work, the 
replacement of the elevator control system, renovation of the first 
floor student jounge and eating facilities, and the remodelling of 
the large lecture hall on the second floor; it represents the first 
part of a four-stage renovation program planned for the building. 
This project had also been included in the FY81 Capital Outlay Re- 
quest, but was not funded. There was no discussion and it was 
moved, seconded and 

VOTED : To reocmmend that the Board approve the FY1982 
Capital Outlay Request set forth in Doc. T80- 
048, ABC&D, as modified. 

Trustee Burack abstained because, she said, she could not support 
a request for capital funds for projects beyond emergency repairs. 
Mr. Colby also abstained. 

President Knapp explained that the deficiency budget for 
FY80 contained a section which authorized and directed the Univer- 
sity of Massachusetts Board of Trustees to provide 10,000 square 
feet of Office Space to the Board of Trustees of the State Colleges . 
The building in which the State College System central offices were 
located is being demolished and they were requested to vacate the 
space by August 1. President Knapp explained that the large student 
lounge on the ground floor would be made available as well as vacant 
office space on the eleventh floor. The Student Lounge would be tem- 
porarily moved into the Community Gallery. 

Mrs. Burack expressed her displeasure that she had not been 
informed earlier, as a Trustee, of the plans to provide office space 
for the central offices of the State College system. There was no 
further discussion and it was moved, seconded and 



' 



i 



VOTED : To recommend that the Board, pursuant to the 
provisions of Chapter 354 of the Acts and Re- 
solves of 1980, to provide, through March 1, 
1980 10,000 square feet more or less, of of- 
fice space at 250 Stuart Street, to the 



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I 



UNIVERSITY OF MASSACHUSETTS 

Board of Trustees of State Colleges. 
(Doc. T80-061) 

President Knapp then reported that action of the General 
Court has directed the Board to place under the control of the 
Secretary of State a parcel of land known as Site A for the con- 
struction of the State Archives Facility . This site is different 
from the site agreed upon and approved for transfer at the last 
meeting of the Board. Members of the Committee, given previous 
understandings, questioned whether Site A was indeed the site de- 
sired by the Secretary of State. In addition it was felt that 
major questions with regard to the transfer, including agreements 
with regard to height and sight lines, utilities, traffic and park- 
ing, and other easements of concern to the University, need to be 
communicated to the Secretary of State and it was suggested that 
these be enumerated in the Board vote. It was moved, seconded and 



B&G 
8/6/80 



State Archives 
Facility 
(Doc. T80- 
063) 



VOTED : To recommend that the Board 
provisions of Chapter 389 o 
solves of 1980, to transfer 
control of the Department o 
of State a certain parcel o 
Point, containing 5.030 acr 
for the purpose of construe 
chives facility; said parce 
the metes and bounds , and e 
in said Chapter 389. (Doc. 



, pursuant to the 
f the Acts and Re- 

to the care and 
f the Secretary 
f land at Columbia 
es , more or less, 
ting a State ar- 
1 to conform to 
asements set forth 

T80-063) 



Without discussion it was moved, seconded and 

VOTED : To recommend that the Board rename the 

Catherine Forbes Clark Physical Education 
Center, the Catherine Forbes Clark Athletic 
and Recreation Center. (Doc. T80-062) 

There being no further business, the meeting adjourned at 
1:55 p.m. 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



Catherine 
Forbes Clark 
Physical Edu- 
cation Center 
(Doc. T80- 
062) 



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UNIVERSITY OF MASSACHUSETTS 



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ATTENDANCE: 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES 

August 6, 1980; 2:00 p.m. 
Chancellor's Conference Room 
Harbor Campus 
University of Massachusetts/Boston 

Trustees and Trustee Staff : Chairman Healey; President Knapp ; 
Trustees Baldwin, Beaubien, Burack, Crain, Dennis, Donlan, Knowles, 
Krumsiek, LaVoice, Marks, Morgenthau, Popko, Robsham, Shearer and 
Troy; Mr. Callahan representing Trustee Anrig; Mr. Colby represent- 
ing Trustee Winthrop; Mr. Lenhardt representing Trustee Frechette; 
Ms. Ostroff representing Trustee Okin; Treasurer Brand; Ms. Hurd, 
Administrative Secretary; Mr. Miller, recorder 

Absent Trustees : Trustees Alberto, Atkins, Breyer, King and McNeil 

University Administration : Mr. Searson, General Counsel 

UM/Amherst: Chancellor Koffler 



UM/Boston : Chancellor Corrigan; Mr. Baxter, Vice Chancellor for 
Administration and Finance; Mr. Greene, Provost, Vice Chancellor 
for Academic Affairs 

UM/Worcester : Chancellor Tranquada 

Chairman Healey called the meeting to order at 2:05 p.m. He 
asked if there were any additions or changes to the minutes of the 
two most recent meetings of the Board. There were none and it was 
moved s seconded and 



Approval of 
Minutes of 
Prior Meetings 



VOTED : To approve the minutes of the June 4, 1980 and 

the July 2, 1980 meetings of the Board of Trustees. 



President Knapp reported that the reorganization of Higher 
Education is going forward on many fronts. Mr. James Martin, 
Chairman of the new Board, has consulted with many of those who 
will be affected and is developing a process to select a Chancel- 
lor. 



President 's 
Comments 



Mr. Searson, as well as staff from other segments, have been 
analyzing the reorganization bill and it is already apparent that 
clarifications and modifications to the bill will be necessary. 

The President reported that the three campuses had done 
fairly well in the FY81 budget, but the budget of the University 
Administration was cut severely — $400,000 less than FY80 and the 
language of the budget act limited the University's flexibility in 
allocating non-state funds. As a result 14.5 positions have trans- 
ferred to other parts of the University; a further 10 positions 
were eliminated leaving the Administration with 19 positions. Al- 
though these reductions will reduce the capacity of the office to 



BOARD 
8/6/80 



UM/Amherst — 
Chancellor' s 
Remarks 



UM/Boston — 

Chancellor's 

Remarks 



UNIVERSITY OF MASSACHUSETTS 

serve the Trustees, the campuses and other agencies, every effort 
will be made to ensure that the University remains strong and the 
quality of the institution is not diluted. 

President Knapp noted that Vice President Lynton and Vice 
President Bradin had resigned since both were convinced that the 
reductions would make their jobs all but impossible. He asked that 
the record show his deep gratitude to them for their efforts in the 
past. Chairman Healey said this echoed the sentiment of the Board. 

Chancellor Koffler reported that enrollment for the fall is 
up slightly; there could be as many as 400 additional students en- 
rolled for the upcoming academic year which is extremely encourag- 
ing in the face of declining enrollments nationally. The Amherst 
campus hosted two very successful gatherings — one a meeting of the 
American Society for Engineering Education, the other a series of 
workshops for architects, designers and landscape architects. 

Chancellor Corrigan introduced Robert Greene, newly appointed 
Vice Chancellor for Academic Affairs and Provost at Boston. He 
noted that enrollment on his campus also went against the national 
trend; applications and deposits were up 13% over 1979/80. 

The Chancellor said he had received a report on faculty hir- 
ing for the period January through July; 37.5% of those hired are 
members of minority groups and 46% of those joining the faculty 
are members female. This is an unprecedented achievement and is 
the result of dedicated work on the part of the Deans, the depart- 
ment chairs and Mr. Robert Johnson, Director of Affirmative Action. 



1 



1 



UM/Worcester- 
Chancellor 's 
Remarks 



Chancellor Tranquada reported that substantial grants had 
been received for work in emergency services and clinical pharma- 
cology and the development of pediatric residencies. Professors 
Bergman and Marks have developed a mini-course in death and dying 
which is arousing great interest in the medical profession. Har- 
vard and the Texas Medical Center have asked that the course be 
presented at their campuses. 

Chancellor Tranquada concluded his remarks by noting that 
25 graduates of the Medical School are now practicing physicians. 
Of these, 17 are practicing in the Commonwealth, an above average 
"retention" rate; 16 of the 25 are primary care physicians which 
is far above the national average. 

Before the Board proceeded with the established agenda 
Trustee Krumsiek proposed that the Board make some statement re- 
garding the devastation of the University Administration budget 
and their objection to restrictive language depriving the Univer- 
sity of flexibility in the use of non-state funds. 

Trustee Krumsiek' s suggestion prompted considerable discus- 
sion. There was general agreement with his position; however, many 
Trustees questioned the wisdom and/or worth of taking a public 



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UNIVERSITY OF MASSACHUSETTS 

position at this time. A resolution was drafted and it was decided 
that formal action on it would be deferred to the next meeting to 
allow Trustee Troy, and others to review it carefully and possibly 
amend it. 



BOARD 
8/6/80 



Trustee Crain reported that the Committee on Budget and Fi- 
nance met on August 5 and reviewed the proposals for the University 
Administration FY81 Budget and Trust Fund Interest Allocation . The 
members of the Committee carefully considered the budget and iden- 
tified those categories of expenses which, despite the restrictive 
language in the budget, could be lawfully charged to Trust Fund In- 
terest. After a brief discussion, it was moved, seconded and 



VOTED ; 

and further, 
VCTED : 



To approve the University Administration Bud- 
get for FY81, outlined in the President's let- 
ter of July 31, 1980. (Doc. T80-065) ; 



To approve the Trust Fund Interest Allocations 
for FYS1 outlined in the President's letter of 
July 31, 1980. (Doc. TS0-064) 



Report of the 
Committee on 
Budget and 
Finance 

FY81 University 

Administration 

Budget 

(Doc. T80-065) 



Trust Fund 
Interest Allo- 
cation 
(Doc. T80-064) 



Trustee Crain said the final item, James Underwood Crockett 
Horticultural Award Fund is worthy and fully explained in the text 
of the proposed vote. Without discussion, it was moved, seconded 
and 

VOTED : To establish the James Underwood Crockett 

Horticultural Award Fund from gifts donated 
for the purpose to provide an annual award 
of the full income earned during the preced- 
ing fiscal year to a senior enrolled at the 
University of Massachusetts Amherst campus 
in the Associate Science Degree program in 
the Stockbridge School of Agriculture or, if 
no student is eligible, a regularly enrolled 
senior in the College of Food and Natural Re- 
sources; further, that recipients should be 
involved in the study of a science relative 
to plants of beauty and usefulness which ap- 
propriately include those specialties in 
which Jim Crockett was engaged: garden 
flowers, ornamental shrubs and trees, vege- 
tables and fruits for the home garden, house 
plants and landscape design; and further, 
that the Dean of the Stockbridge School shall 
appoint a Selection Committee consisting 
of three faculty members of the Stockbridge 
School of Agriculture and two faculty members 
of the College of Food and Natural Resources 
who deal directly with students and are capa- 
ble of evaluating a student's individual merit 



UM/Amherst — 
James Underwooc 
Crockett Horti- 
cultural Award 
(Doc. T80-060) 



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BOARD 
8/6/80 



UNIVERSITY OF MASSACHUSETTS 

based on commitment, motivation and vision, 
with a promise of fulfilling some outstand- 
ing purpose because of encouragement and 
inspiration this award might generate in 
him or her. (Doc. T80-060) 



F 



Report of the 
Committee on 
Buildings and 
Grounds 

FY82 Capital 
Outlay Re- 
quests 
(Doc. T80- 
048,ABC&D 
as amended) 



Trustee Donlan then reported for the Committee on Buildings 
and Grounds. The Committee had just met prior to the Board meeting 
and discussed FY82 Capital Outlay Request at some length. As is 
standard practice, the requests are categorized as being "urgent," 
"essential" and "long-range." The Committee amended the requests 
and the Board was being asked to consider "urgent" requests from 
Amherst totalling some ten and half million dollars, two and one 
half million at Boston and eight million at Worcester. 

Trustee Burack said she would abstain from voting on the re- 
quest because of the many uncertainties about the future. However, 
she did feel that it is imperative for the Board to consider a 
fourth category of requests; that is, an "emergency" category, to 
include projects that must be funded since they represent building 
deficiencies and conditions that are extremely hazardous and pose 
major threats to human safety. Trustee Donlan said the Committee 
had agreed that these projects needed to be funded immediately and 
suggested that they be broken out of the routine capital outlay 
procedures. President Knapp noted that legislation directed speci- 
fically to these hazardous conditions may have to be sought. There 
was no further discussion and it was moved, seconded and 

VOTED : To approve the FY1982 Capital Outlay Request 
set forth in Doc. T80-048,ABC&D as amended. 

Trustee Burack and Mr. Colby representing Trustee Winthrop voted 
against the motion as did Mr. Lenhardt representing Trustee 
Frechette. 



1 



Office Space 
for the 
State Col- 
lege System 
(Doc. T80- 
061) 



The Board then considered the action regarding Office Spac e 
for the State College System . The legislation mandated that 10,000 
square feet in 250 Stuart Street be provided for the State College 
System in the FY80 Deficiency Budget that was signed by the Governor 
on July 2. The large student lounge on the first floor and office 
space on the eleventh floor have been allocated for the State Col- 
lege System's use. Trustee Burack stated that she felt that the 
Board and the students should have been consulted. It was then 
moved, seconded and 



VOTED : Pursuant to the provisions of Chapter 354 of the 
Acts and Resolves of 1980, to provide, through 
March 1980 10,000 square feet more or less, of 
office space at 250 Stuart Street, to the Board 
of Trustees of State Colleges. (Doc. T80-061) 



-4- 



UNIVERSITY OF MASSACHUSETTS 

In discussing State Archives Site at Columbia Point a consen- 
sus developed to the effect that since the Legislature had selected 
a site which was at variance with the site recommended by all those 
directly connected with the project, and since the Board had 90 days 
in which to act, action on the matter should be postponed and fur- 
ther efforts should be made to find a more suitable site for the 
Archives. It was also suggested that the President discuss the mat- 
ter with the Secretary of State to ascertain his position with re- 
gard to the siting of the Building. It was further agreed that the 
proposed vote be redrafted to include specific provisions including 
easement requirements that had been specified in earlier votes passed 
by the Board . 

There was no discussion on the name change of the Catherine 
Forbes Clark Physical Education Center and it was moved, seconded and 

VOTED : To rename the Catherine Forbes Clark Physical 
Education Center, the Catherine Forbes Clark 
Athletic and Recreation Center. (Doc. T80-062) 

Trustee Beaubien then said that since he had been appointed 
to the Board of Regents of Higher Education this would be his last 
attendance at a Board meeting as a Trustee. He thanked the Trustees 
for their kindness and was in turn thanked by the Trustees for his 
contribution. 

Chairman Healey, noting that there was no further business 
to come before the Board complimented the Trustees for their yeo- 
manlike industry in the face of a very difficult position. The 
meeting adjourned at 3:55 p.m. 



BOARD 
8/6/80 ; 

State Archive: 
Site at 
Columbia 
Point 



UM/Boston — 

Catherine 

Forbes Clark 

Physical 

Education 

Center 

(Doc. T80-062; 



Ann S . Hurd 

Administrative Secretary to the 
Board of Trustees 



-5- 



UNIVERSITY OF MASSACHUSETTS 



F 



NOT USED 



1 



UNIVERSITY OF MASSACHUSETTS 



MINUTES OF THE JOINT MEETING OF THE TRUSTEE 
COMMITTEES ON LONG-RANGE PLANNING AND 
FACULTY AND EDUCATIONAL POLICY 



iTTENDANCE: 



August 20, 1980; 12:30 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Committees and Committee Staff : Chairmen Marks and Troy; President 
Knapp; Trustees Dennis, Popko and Robsham; Ms. Ostroff representing 
Trustee Okin; Ms. Hurd , Administrative Secretary 

Absent Committee Members : Trustees Alberto, Breyer, King, Knowles , 
Morgenthau, Shearer and Winthrop 

Other Trustees : Trustee LaVoice 

University Administration : Mr. Lyons, Associate Vice President for 
Academic Affairs; Ms. Napora, Staff Associate 

UM/Amherst : Chancellor Koffler; Provost Baritz 

UM/Boston : Provost Greene; Professor Tagliacozzo, Faculty Repre- 
sentative 



UM/Worcester : Dr. Howe, Academic Dean/Chief of Staff 

Trustee Marks, Chairman of the Long-Range Planning Committee 
convened the joint meeting of Long-Range Planning and Faculty and 
Educational Policy at 12:50 p.m. President Knapp prefaced Chancel- 
lor Koffler 's report en Planning for the Eighties — UM/Amherst with 
several comments regarding the University's planning process. He 
noted that there is general agreement that there will be signifi- 
cant changes in higher education in the 1980' s and stressed that it 
is encumbent upon the University to begin aggressively planning and 
to make decisions that will keep the University viable throughout 
the next decade. He indicated that the planning document under dis- 
cussion was part of the process of developing a five-year master 
plan for the University by December, 1981 as required by reorgani- 
zation legislation. 

As an initial step in the development of this plan, the Aca- 
demic Affairs Office has been asked to prepare a "Prospective for 
the Future" which will outline the basic assumptions under which 
the University-wide planning will proceed, as well as the critical 
decisions that must be made over the coming years. This document 
will take into consideration priorities and goals already established 
by the Board and should be presented to the Long-Range Planning Com- 
mittee early in the fall. 



UM/Amherst — 
Planning for 
the Eighties 



LRP/F&EP UNIVERSITY OF MASSACHUSETTS 

8/20/80 

Chancellor Koffler explained that Planning for the Eighties 
sets forth the criteria and procedures by which the Amherst campus 
will develop a long-range plan. He stressed that the document was 
designed to initiate lively dialogue within the academic community 
to stimulate the development of creative approaches to the new 
challenges facing the University. He summarized some of the diffi- 
cult issues underlying the basic assumptions for the planning pro- 
cess and emphasized the need to integrate into that process the 
individuality, talents and interests of a diverse faculty. He 
further stressed the critical need to support creative individual 
endeavors while encouraging campus citizenship and mission. 

Committee members discussed the planning document and asked 
for clarifications especially regarding how the end result would be 
used in the development of the University five-year master plan for 
the Board of Regents. It was explained that although the process 
itself requires the collection of detailed information from each 
academic department, the information thus gathered will be an ex- 
tremely valuable tool not only to manage the campus, but also to 
assist in shaping the campus' mission during these difficult finan- 
cial times. 

The members present generall agreed with Trustee Troy's 
assessment that the document represented a competent and imaginative 
planning process. There was no further discussion and the meeting 
adjourned at 2:15 p.m. 



(Ul4^i /& 




Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



r 



I 



-2- 



:endance: 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON FACULTY AND EDUCATIONAL POLICY 

August 20, 1980; 2:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Committee and Committee Staff : Chairman Troy; President Knapp ; 
Trustees Burack, Dennis, Popko and Robsham; Ms. Hurd , Administra- 
tive Secretary 

Absent Committee Members : Trustees Breyer , Morgenthau and Winthrop 

Other Trustees: Trustee La Voice 



University Administration : 
Academic Affairs 



Mi 



Lyons, Associate Vice President for 



UM/Amherst : Chancellor Koffler; Provost Baritz 

UM/Boston : Provost Greene 

UM/Worcester : Dr. Howe, Academic Dean/Chief of Staff 

Trustee Troy convened the Faculty and Educational Policy 
Committee meeting at 2:20 p.m. Dr. Howe explained that the Name 
Change for the Department of Microbiology — UM/Worcester is re- 
quested because the present department title inaccurately describes 
its teaching activities and creates considerable confusion within 
the Medical Center with the Teaching Hospital's Microbiology Lab- 
oratory. There was little discussion and on motion made and sec- 
onded, it was 



UM/Worcester — 
Name Change 
for the De- 
partment of 
Microbiology 
(Doc. T80-069) 



VOTED : To recommend that the Board redesignate the 
Department of Microbiology at the University 
of Massachusetts at Worcester as the Depart- 
ment of Molecular Genetics and Microbiology, 
as set forth in Doc. T80-069. 

Chancellor Koffler presented the request for a Change of De- 
gree for Joseph J. Biviano — UM/Amherst. The Committee was assured 
that Mr. Biviano had satisfied all the requirements of the Bachelor 
of Mechanical Engineering. Mr. Biviano believes that the change 
would enhance his professional credientials since the Bachelor of 
Science in Aerospace Engineering, which he currently holds, is not 
an accredited degree. It was moved, seconded and 



UM/Amherst — 
Change of De- 
gree for 
Joseph J. 
Biviano 
(Doc. T80-066) 



VOTED : To recommend that the Board grant Mr. Joseph 
J. Biviano the Bachelor of Science in Mechan- 
ical Engineering, in lieu of his present Bach- 
elor of Science in Aerospace Engineering, as 
outlined in Doc. T80-066. 



F&EP 
8/20/80 

UM/ Amherst— 
UM/Boston — 
Requests 
for Exemp- 
tion from 
the Sabbati- 
cal Leave 
Requirement 
(Doc. T80- 
067, Doc. 
T80-070, 
Doc. T80- 
071) 



UNIVERSITY OF MASSACHUSETTS 

The Committee reviewed three Requests for Exemption from the 
Sabbatical Leave Requirement . It was explained that in each case, 
the exemption from the requirement that the faculty member return 
immediately after the sabbatical leave would allow them to pursue 
opportunities for professional enrichment which would also be ben- 
eficial to the University. Professor Richard R. Kofler of the De- 
partment of Physics — UM/ Amherst has requested the exemption in 
order to continue the high-energy physics experiments begun during 
his sabbatical year. Professor William Irvine of the Department 
of Physics and Astronomy — UM/Amherst has been asked to accept a 
position as Acting Director of the Radio Astronomy Observatory at 
the Chalmers Institute in Sweden. Professor Philip Finkelpearl of 
the English Department — UM/Boston has been offered a visiting pro- 
fessorship at Wellesley College for the fall semester 1980-81. Each 
individual has provided the University with a written statement of 
his intention to return to the University at the end of the year's 
leave without pay in accordance with Trustee policy. Upon motion 
made and seconded, it was 



I 



VOTED 



and , 



VOTED : 



and further 
VOTED : 



To recommend that the Board exempt Richard 
R. Kofler from the requirement of returning 
immediately to the University upon comple- 
tion of his sabbatical leave, and to allow 
him to take a year of leave without pay on 
the conditions set forth in Doc. T80-067; 



To recommend that the Board exempt William 
R. Irvine from the requirement of returning 
immediately to the University upon comple- 
tion of his sabbatical leave, and to allow 
him to take a year of leave without pay on 
the conditions set forth in Doc. T80-071; 



To recommend that the Board exempt Philip 
Finkelpearl from the requirement of return- 
ing immediately to the University upon com- 
pletion of his sabbatical year, and to allow 
him to take a year of leave without pay on 
the conditions set forth in Doc. T80-070. 



UM/Amherst 
Awards of 
Tenure 
(Doc. T80- 
068) 



The Awards of Tenure — UM/Amherst were then reviewed. The 
Committee expressed displeasure at the lateness with which these 
cases were presented. It was explained that the cases had been 
difficult ones, requiring the solicitation of additional referees 
and extended review. After a general discussion of each tenure 
candidate, it was moved, seconded and 

VOTED ; To recommend that the Board concur in the 

awards of tenure by the President to Virginia 
Scott, Associate Professor of Theater; Jose 



I 



-2- 



1 



UNIVERSITY OF MASSACHUSETTS F&Ep 

8/20/80 
N. Ornelas, Assistant Professor of Spanish 
and Portuguese; and Robert S. Feldman, Assist- 
ant Professor of Psychology at the University 
of Massachusetts at Amherst, as set forth in 
Doc. T80-068. 

Trustee Burack did not concur with the President's award of tenure 
to Professor Ornelas. 

There being no further business, the Committee adjourned at 
approximately 3:30 p.m. 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



1 



I 



-3- 



UNIVERSITY OF MASSACHUSETTS 



NOT USED 



f 



I 



1 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON BUDGET AND FINANCE 

August 27, 1980; 2:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

ATTENDANCE: Committee and Committee Staff : Chairman Crain; President Knapp: 

Mr. Callahan representing Trustee Anrig; Mr. Lenhardt representing 
Trustee Frechette; Mr. Brand, Treasurer; Ms. Hurd, Administrative 
Secretary; Mr. Miller, recorder 

Absent Committee Members : Trustees Baldwin, Knowles and Krumsiek 

Other Trustees : Trustee LaVoice 

University Administration : Mr. Stine, Assistant Vice President 
for Budget 

UM/Amherst : Chancellor Koffler; Ms. McDemmond, Director, Office 
of Planning and Budget; Mr. Moore, Professor, School of Business 
Administration 



I 



I 



UM/Boston : Mr. Fenstemacher , Director of Institutional Planning 
and Budget 

UM/Worcester : Chancellor Tranquada 

Chairman Crain convened the meeting to order at 2:05 p.m. State Data 

and called for discussion on the proposed State Data Center . Mr. Center 

Moore said that the proposal is an off-shoot of the 1980 federal (Doc. T80-073) 
census and had been suggested by Governor King. 

The State Data Center will be a centralized depository for 
all census information. Discussions with staff on the three cam- 
puses, the Computer Center and community leaders throughout the 
state showed that the Center will be a worthwhile undertaking. 
Nineteen other states are in the process of establishing such cen- 
ters; twenty-seven others, including Massachusetts, are considering 
doing so. 

The proposed budget for the Center, Mr. Moore continued, 
would provide start-up funds. The Legislature will be asked to sup- 
port the Center in subsequent years. 

Mr. Callahan noting that the Center would be associated with 
the Cooperative Extension Service, asked if consideration had been 
given to making it part of the Institute for Governmental Services. 
President Knapp said this had been considered; however, it became 
apparent that the services the Center would provide were more in 
keeping with the talent and interests of those in the Extension 



B&F 
8/27/80 



Tri-River 
Health 
Center 
(Doc. T80 
072) 



UNIVERSITY OF MASSACHUSETTS 

Service. Parenthetically he noted that the relationship among the 
Extension Service, the I.G.S. and the Center for Studies in Policy 
and Public Interest is a matter that should be addressed in the fu- 
ture. 

Chairman Crain then asked if there were any questions or 
comments concerning the proposed modifications of the Tri-River Health 
Center . There were none. The Committee then discussed FY81 Univer- 
sity Operating Budget. 



President Knapp said that efforts had been made to delin- 
eate the priorities on which the Operating Budget was based in the 
documentation prepared for the Committee. He noted the restrictions 
on the transfer of 01 (permanent salaries) and 08 (utilities) funds; 
FY81 Uni- the restrictions on administrative positions; the conversion of the 
versity Hospital Trust-Fund to a University fund; and the fact that no monies 
Operating had been allocated to cover the cost of salary increases resulting 
Budget from ongoing collective bargaining. These increases would be covered 
(Doc. T80- by retroactive funding in the FY82 budget. 
040) 

President Knapp concluded his remarks by noting that Amherst 
and Boston, despite a contrary national trend, would have increased 
enrollment in September. This had to be viewed in the context of 
decreased financial aid for students. 

In response to Chairman Grain's question concerning the re- 
quested fund transfers in the UM/Boston and the Institute for Govern- 
mental Services budgets, Mr. Stine said that the transfers requested 
by I.G.S. resulted from a variety of factors — although the Institute 
had grown during FY80 , the FY81 appropriation had not increased, and 
the regular budget officer was unavailable at the time the budget was 
assembled. The transfers are not large and will result in a reduc- 
tion in stipends for consultants and an increase in the equipment and 
maintenance and repairs accounts. 

In the matter of the requested Boston transfers, Mr. Stine 
said that the budget staff had been unaware of the fact that the de- 
ficiency budget had provided $94,000 in carryover funds from the 
FY80 budget. This unusual occurance had meant a minor restructuring 
of the FY81 budget. 

Mr. Fenstemacher further explained that the campus is re- 
questing a transfer of $94,000 from the 01 (permanent) salary account 
to the 02 (temporary) salary account in order to allow greater flex- 
ibility in personnel decisions during FY81. Boston must reduce its 
administrative staff by nine positions by February 1, 1981. In order 
to do this in a programmatic basis, it will be necessary to put peo- 
ple in temporary positions. Also, the Legislature has authorized six 
professional and ten classified positions for the Clark Athletic and 
Recreation Center; however, the Department of Administration and Fi- 
nance has yet to act on this authorization. Since it is desirable to 

-2- 



I 



I 



1 



I 



UNIVERSITY OF MASSACHUSETTS 

open the facility as quickly as possible, these positions will be 
filled immediately and funded from the 02 account pending A&F 
authorization. They will not be carried over in the 02 account in 
any future budget. 

Trustee LaVoice asked why the budget line for the Vice Chan- 
cellor of Student Affairs operations at UM/Amherst had been increased 
rather dramatically while all other lines had been reduced. Ms. 
McDemmond said that the Vice Chancellor had reorganized certain 
areas under his control and the increase was to provide for emergen- 
cies that might arise in matters such as campus safety and student 
financial aid. In response to Trustee LaVoice' s further concern, 
Ms. McDemmond assured him that student committees will have ample 
time to examine the FY82 budget request. 

Chancellor Koffler noted that while the budget for UM/Am- 
herst increased almost every year, the increase has never matched 
the inflation rate. In 1974 the student population reached 24,000; 
it has stayed at that level ever since. Now, however, because of 
inflation the campus operates with 20% less purchasing power. Fur- 
ther, there has been a shift in student interest and enrollment to 
more "expensive" majors like engeneering. The campus can not simply 
shift resources to accommodate enrollment shifts. Much of the in- 
struction of engeneering students is provided by the Arts and 
Sciences faculty so an increase of majors in one discipline does 
not necessarily reduce the teaching load of instructors in other 
disciplines. The cumulative effect of all this could eventually 
lead to a lessening of the quality of education. 

Since a quorum was not present, Chairman Crain said he would 
bring all action items to the Board and ask for approval. He 
thanked the staff for the quality of the back-up material and the 
promptness with which they had been sent to the Trustees. The meet- 
ing adjourned at 2:45 p.m. 



B&F 
8/27/80 



0wvm/£. 




Ann S . Hurd 

Administrative Secretary to the 
Board of Trustees 



-3- 



UNIVERSITY OF MASSACHUSETTS 



I 



UNIVERSITY OF MASSACHUSETTS 



1 



MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES 

September 10, 1980; 2:00 p.m. 

Faculty Conference Room 

Medical Sciences Building 

University of Massachusetts/Worcester 



ATTENDANCE 



Trustees and Trustee Staff : Chairman Healey; President Knapp ; 
Trustees Alberto, Breyer, Burack, Crain, Dennis, Donlan, LaVoice, 
Marks, Morgenthau, Robsham, Shearer and Troy; Mr. Callahan repre- 
senting Trustee Anrig; Ms. Clausen representing Trustee King; Ms. 
Ostroff representing Trustee Okin; Mr, Colby representing Trustee 
Winthrop; Ms. Hurd , Administrative Secretary 

Absent Trustees : Trustees Atkins, Baldwin, Beaubien, Frechette, 
Knowles , Krumsiek, McNeil and Popko 

University Administration : Ms. Veith, Assistant Vice President 
for Labor Relations and Personnel; Mr. Searson, General Counsel 

UM/Amherst : Chancellor Koffler; Professor Frank, Faculty Represen- 
tative 



I 



UM/Bosto n: Chancellor Corrigan 

UM/Worcester : Chancellor Tranquada 

Chairman Healey called the meeting to order at 2:15 p.m. 
There were no corrections or additions to the minutes of the prior 
meeting of the Board; it was moved, seconded and 



Approval of 
Minutes of 
Prior Meeting 



I 



Chairman' s 
Comments 



VOTED : To approve the minutes of the August 6, 1980 
meeting of the Board of Trustees. 

Chairman Healey then welcomed Ms. Clausen to her first meet- 
ing of the Board as Chancellor of the Board of Higher Education and 
as Trustee King's designated representative. He announced that the 
Governor had asked Trustee Beaubien to continue to serve on the 
Board until the "new" Board is appointed in addition to serving on 
the Board of Regents of Higher Education. 

President Knapp in his remarks commended the staff and stu- President's 
dents for their remarkably sensible reaction to the temporary water Comments 
crisis on the Amherst campus. Support for the campus during the 
crisis had come from many quarters including parents of students 
and government officials. * 

The United States Senate, in an unexpected move, rejected 
the Higher Education Bill. This is a major setback as the bill was 
the basic authorization for many student aid programs. Efforts are 
now underway to seek Senate reconsideration. 



BOT 
9/10/80 



UM/Amherst — 
Chancellor 's 
Remarks 



UM/Boston — 

Chancellor's 

Remarks 



UNIVERSITY OF MASSACHUSETTS 

Collective bargaining is proceeding President Knapp contin- 
ued. He announced that Mr. D'Amico, chief negotiator for the Uni- 
versity in bargaining with faculty union, had resigned because the 
delay in the receipt of the faculty union proposals and the number 
of proposals put forth had carried the process to the fall when 
Mr. D'Amico had other commitments which would prevent his full in- 
volvement in the University's affairs. The situation was discussed 
with the Chancellors and the Ad Hoc Labor Relations Committee, and 
Associate Counsel Lennox agreed to replace Mr. D'Amico. 

Chancellor Koffler devoted his remarks to the water situa- 
tion at the Amherst campus. The campus receives all of the approx- 
imately 2.25 million gallons of water it uses each day from the 
Town of Amherst. This amount is needed for everyday purposes and 
to fill four large storage tanks on campus, which provide the pres- 
sure necessary to make the system function. 

Because of a prolonged drought and unseasonable heat, the 
reservoir /well system of the town was below capacity. Over the 
Labor Day weekend, town officials reduced the flow of water to the 
campus by one half. This caused the storage tanks to drain and the 
pressure in the campus water system to fall. On Wednesday there 
were reports of lack of water in several buildings on the eastern, 
more elevated side of the campus. Eventually 25 buildings were af- 
flected as were several private houses and buildings in that area. 

On Wednesday evening it was apparent that if the water pres- 
sure did not build up over night, evacuating the campus would have 
to be considered. On Thursday, the evacuation of the campus began. 
Without four hours some 10,500 students had left the campus. A 
new town well, with a capacity of 1.6 million gallons per day — 
would soon be operating which will provide a temporary solution 
to the problem. More permanent solutions will have to be considered. 

The Chancellor concluded his remarks by thanking all those 
students, staff and townspeople, who had performed so commendably 
during a trying time. 

Chancellor Corrigan reported that preliminary figures indi- 
cate increased enrollment, mostly in the College of Arts and Sci- 
ences. 

The Chancellor noted that Charles Nelson, Associate Profes- 
sor of Anthropology, recently published results of research which 
gave evidence that cattle had been domisticated some 15,000 years 
ago. This contradicted the previously accepted figure of 8,000 
years. The findings have created significant interest nation-wide 
and have brought attention to the scholarly activities of the fac- 
ulty at Boston. 

He announced that Gary Siperstein, Assistant Professor at 
the CPCS has received a $200,000 grant to do research on the social 
acceptance of handicapped children. 



! 



-2- 



1 



I 



J501 
UNIVERSITY OF MASSACHUSETTS 9/10/80 

Three additional black faculty members have been appoin- 
ted in the past month; abouL 9.6% of the faculty at Boston are 
members of minority groups. 

Chancellor Tranquada reported that the Teaching Hospital UM/Worcester- 
now provides helicopter service; the possibility of making the Chancellor's 
service statewide is being discussed. Remarks 

The Chancellor noted that 47 of the 101 new students 
jusc enrolled in the Medical School are women; this proportion is 
above the national average. The students hail from 57 cities and 
towns throughout the Commonwealth. Also, 8 students are enrolled 
in the Ph.D. program, making a total of 15 doctoral students. 

Chancellor Tranquada concluded by noting that Margaret 
Booker, Director of Affirmative Action at Worcester, has recently 
been elected to her second term as President of the Affirmative 
Action Officers for Higher Education in Massachusetts. 

Professor FranK read a statement from the Executive Com- 
mittee of the UMass Chapter of the Mass. Society of Professors, 
concerning the collective bargaining situation and urging the 
Trustees to appoint a successor to Mr. D'Amico quickly so that 
the process can continue expeditiously. 

In response to several questions raised by student 
Trustees, Trustee Crain, speaking for the Ad Hoc Labor Relations 
Committee in the absence of Trustee Krumsiek, said that the Board 
has established clear guidelines for its bargaining teams and 
negotiators; the Committee meets frequently to ensure that these 
guidelines are being followed. Further, Trustee Crain underscored 
the Committee's enthusiasm and support for Associate Counsel Len- 
nox's appointment as the University's chief negotiator. He asked 
that the Board endorse the Committee's stand on this regard. With- 
out discussion, it was moved, seconded and 



Labor 
Relations 



VOTED: 



To express the Board's full confidence and sup- 
port for Associate Counsel Lennox in her ef- 
forts as the chief negotiator in the collective 
bargaining process. 



Trustee Alberto abstained. 



Trustee Marks then reported on the August 20th joint 
meeting of the Committees on Faculty and Educational Policy and 
Long-Range Planning. The primary purpose of the meeting was to 
hear a preliminary report on a document soon to be assembled by 
the Amherst campus entitled "Planning for the Eighties." 

Chancellor Koffler and his staff outlined for the Commit- 
tees the structure of the document and the process by which it 
would be developed. The Committees agreed that the campus had de- 



Report of the 
Committees on 
Faculty and Ed- 
ucational Pol- 
icy and Long- 
Range Planning 



-3- 



BOT 
9/10/80 



UNIVERSITY OF MASSACHUSETTS 



UM/Worcester- 

Change of 

Department 

Title 

(Doc. T80- 

069) 



vised an eminently reasonable and thorough process which served 
as an auspicious beginning to what would eventually be a detailed 
and complex document. 

Trustee Troy then reported on the F&EP portion of the 
August 20th meeting. The first item dealt with by the Committee 
was Change of Department Title — UM/Worcester. The change was re- 
quested because the new title would more accurately reflect the 
nature of the Department of Microbiology and would eliminate the 
confusion between the Department and the Microbiology Laboratory 
in the Hospital. Without discussion, it was moved, seconded and 



UM/Amherst- 
Change of 
Degree for 
Joseph J. 
Biviano 
(Doc. T80- 
066) 



Exemptions 
from Sab- 
batical 
Leave Re- 
quirement 
(Docs. T80- 
067, 070, 
071) 



VOTED : To redesignate the Department of Microbiology 

at the University of Massachusetts at Worcester 
as the Department of Molecular Genetics and 
Microbiology, as set forth in Doc. T80-069. 

The next item was Change of Degree for Joseph J. Biviano — 
UM/Amherst. Mr. Biviano had completed all the work for a B.S. in 
Mechanical Engineering and believed that this degree would increase' 
his career opportunities. Without discussion, it was moved, sec- 
onded and 

VOTED : To grant Mr. Joseph J. Biviano the Bachelor of 
Science in Mechanical Engineering, in lieu of 
his present Bachelor of Science in Aerospace 
Engineering, as outlined in Doc. T80-066. 

Trustee Troy said the Committee had discussed three re- 
quests for Exemption from Sabbatical Leave Requirement . Each of 
the faculty members requesting exemption had agreed in writing to 
return to the University after the year's leave. Each of the re- 
quests was reasonable and would be rewarding to the faculty mem- 
bers and thus would work to the benefit of the University. 

Trustee Burack urged once again that cases such as these 
be seen as an opportunity to bring in visiting professors to pro- 
vide enrichment for students and to try out professors the Univer- 
sity is thinking of hiring. There was no further discussion and 
it was moved, seconded and 



I 



and, 



VOTED : To exempt Richard R. Kofler from the requirement 
of returning immediately to the University upon 
completion of his sabbatical year, and to allow 
him to take a year of leave without pay on the 
conditions set forth in Doc. T80-067; 

VOTED : To exempt William R. Irvine from the requirement 
of returning immediately to the University upon 
completion of his sabbatical year, and to allow 
him to take a year of leave without pay on the 
conditions set forth in Doc. T80-071; 



-4- 



1 



and further, 



VOTED : 



UNIVERSITY OF MASSACHUSETTS 



To exempt Philip Finkelpearl from the require- 
ment of returning immediately to the University 
upon completion of his sabbatical leave, and to 
allow him to take a year of leave without pay 
on the conditions set forth in Doc. T80-070. 



BOT 
9/10/80 



The last item dealt with was Awards of Tenure — UM/ Amherst, UM/Amherst — 

which had been delayed because of the need for further information. Awards of 

The Committee had reviewed each case and recommended that the Board Tenure 

concur with the President's decision. There was no further discus- (Doc. T80-068) 
sion and it was moved, seconded and 

VOTED : To concur in the awards of tenure by the President 
to Virginia Scott, Associate Professor of Theater; 
Jose N. Ornelas, Assistant Professor of Spanish and 
Portuguese; and Robert S. Feldman, Assistant Pro- 
fessor of Psychology at the University of Massachu- 
setts at Amherst, as set forth in Doc. T80-068. 



I 



I 



Trustee Burack voted against the motion regarding Professor Ornelas, 

Trustee Crain then reported that the Committee on Budget and 
Finance met on August 27th, and spent most of its time discussing 
the FY81 University Operating Budget . Because the backup materials 
had been received in good time, the Trustees were able to examine 
the budget carefully and had agreed to recommend it for approval. 
Without discussion, it was moved, seconded and 

VOTED : To approve the FY81 University Operating Budget 
summarized in Doc. T80-040, including the fund 
transfers among subsidiary accounts requested 
by the Institute of Governmental Services and 
the University of Massachusetts at Boston, with 
the understanding that the transfer from the 
01 account at Boston is subject to approval by 
the appropriate state agencies. 

The proposed modification of the Lease Agreement for the Tri- 
River Family Health Center— UM/Worcester was a housekeeping matter 
which is explained in the text of the proposed vote. Without dis- 
cussion, it was moved, seconded and 

VOTED : To modify the lease agreement between the Tri- 
River Family Health Center Development Corpora- 
tion and the University of Massachusetts Medical 
Center (Doc. T78-036) by striking the words 
"Additionally, the Tenant may sub-lease or assign 
its interest in the lease," in section 7.2 of 
said lease, and substituting therefor the words 
"Additionally, with the approval of the Farmers 



Report of the 
Committee on 
Budget and 
Finance 

FY81 Univer- 
sity Operating 
Budget 
(Doc. T80-040) 



UM/Worcester — 
Lease Agree- 
ment for the 
Tri-River 
Family Health 
Center 
(Doc. T80-072) 



-5- 



BOT 
9/10/80 



State Data 
Center 



UNIVERSITY OF MASSACHUSETTS 

Home Administration of the U.S. Department of 
Agriculture, the Tenant may sublease or assign 
its interest in the lease." (Doc. T80-072) 

Trustee Crain reported that the establishment of a State Data 
Center is an opportunity to cooperate with state agencies and the 
federal government in providing, through the University, a single 
center, which would provide data from the 1980 census to state and 
other agencies. The center will enhance the involvement of the Uni- 
versity with state agencies and its service activities. Without 
discussion it was moved, seconded and 



i 



VOTED : To establish the State Data Center within the 
University for the purposes described in Doc. 
T80-073; further, to allocate $40,000 from the 
President's Program Fund for the establishment 
of the Center. 



Report of 
the Commit- 
tee on 
Buildings 
and Grounds 



State Ar- 
chives Site 
(Doc. T80- 
080) 



Trustee Donlan reported for the Committee on Buildings and 
Grounds. While the Committee had not met since the last meeting 
of the Board, he and the President had separately discussed the 
matter of the State Archives Site with Secretary of State and had 
found that his choice for the Site was Parcel A; moreover he was 
"inexorably" opposed to either Parcel B or C. The Secretary of 
State had, however, expressed his willingness to cooperate in the 
working out of the many details which would have to be settled in 
any memorandum of understanding regarding the conveyance of the 
land. These details include such matters as sightlines, traffic 
and parking problems, design review, and easements. 

There was some discussion regarding the wording of the pro- 
posed vote, particularly the lack of specificity related to poten- 
tial shared costs by the Archives and the University. Trustee 
Donlan said that the vagueness of the language in the vote was de- 
liberate, and, given the time constraints, it was also unavoidable. 
The University is legally bound to act and further delay would only 
cause rifts with the Secretary of State. The agreement as it now 
stands is not ideal but it is the best possible at this time. There 
was no further discussion, and it was moved, seconded and 



1 



VOTED : Pursuant to the provisions of Chapter 389 of the 
Acts and Resolves of 1980, to transfer to the 
care and control of the Department of the Secre- 
tary of the State a certain parcel of land at 
Columbia Point, containing 5.030 acres, more or 
less, for the purpose of contructing a State ar- 
chives facility; said parcel to conform to the 
metes and bounds, and easements set forth in 
said Chapter 380 (Doc. T80-063) ; provided that 
the instrument of transfer shall contain a con- 
dition requiring the Secretary of State and the 



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I 



I 



UNIVERSITY OF MASSACHUSETTS BQT 

9/10/80 
University to enter into a memorandum of under- 
standing within six months of said transfer 
providing for the necessary matters appurtenant 
to the occupation of such site by the State ar- 
chives facility, such memorandum to be consist- 
ent with Doc. T80-080 and to provide, among 
other things, for the undertaking by the Secre- 
tary of State to be responsible, on a fair share 
basis, for the costs incurred by the University 
which are attributable to general institutional 
uses at Columbia Point; and further, 

To authorize the President and the Chairman of 
the Buildings and Grounds Committee, acting on 
behalf of the Board of Trustees, to enter into 
negotiations with the Secretary of State to de- 
velop the memorandum of understanding concerning 
the design, construction and operation of the 
State archives facility to include specific 
agreements with regard to height and sightlines, 
parking and traffic, utilities, University ease- 
ments, and design review as set forth in Doc. 
T80-080 and in the Board vote of July 2, 1980. 

Trustee Dennis reported that the Committee on Audits met Report of the 
earlier in the day. It held an entrance conference/progress re- Committee on 
port with auditors from the firm of Banks, Finley & White, which Audits 
is auditing the financial aid accounts. The audit is going well 
and should be completed by the deadline. 

After discussion, Trustee Dennis continued, the Committee 
agreed to contract with the consortium of Peat, Marwick, Mitchell 
& Co.; Steward, Benjamin & Brown, P.C. ; and Watson, Rich & Co. to 
conduct the FY80 audit of certain trust fund operations at Amherst. 
Trustee Dennis said this is the first time the University has been 
able to convince a large C.P.A. firm to form a consortium with 
smaller minority owned firms to perform audits. This is important 
not only for the University's affirmative action goals, but also 
as an indication to the educational world in general that such 
cooperation is possible. Trustee Dennis concluded by noting that 
the Committee had also discussed the FY81 Annual Audit Plan. Final 
action on the plan will be taken at the next meeting. 

Trustee Crain noted that clear progress had been made in the 
auditing process, due in no smaller measure to Mr. Manigault, Direc- 
tor of Auditing. 

Under the heading of other business, Chairman Healey noted Hospital 

that action was needed on certain appointments and regularizations Management 

of terms on the Hospital Management Board. Without discussion, it Board 
was moved, seconded and 



-7- 



BOT 
9/10/80 



VOTED 



and, 



VOTED : 



and further, 
VOTED : 



UNIVERSITY OF MASSACHUSETTS 

To appoint Raul A. Laborde, John F. Scott and 
William P. Densmore to the Hospital Management 
Board (terms to expire March 1, 1984); 



To appoint Joseph S. Benedict and Kathleen M. 
Popko as Chairman and Vice Chairman, respec- 
tively, of the Hospital Management Board (terms 
to expire March 1, 1981); 



To approve the terms of office of members of 
the Hospital Management Board as set forth in 
Doc. T80-079. 



1 



Report of 
the Delegate 
to the BHE 



Trustee Donlan reported as delegate to the Board of Higher 
Education, noting that the BHE had been assigned the functions 
of the newly defunct office of Educational Affairs. At his invi- 
tation, Chancellor Clausen of the BHE briefly remarked on this 
change. This year the BHE will hold hearings on the budget re- 
quests of the various segments, next year the Board of Regents 
would discharge this function. 

With the consent of the Board and since Trustee Krumsiek 
was not present, Chairman Healey tabled a discussion of a resolu- 
tion proposed by Trustee Krumsiek regarding the University Admini- 
stration FY81 budget until the next meeting. 

There was no further business to come before the Board and 
the meeting adjourned at approximately 3:50 p.m. 



I 



Ann S . Hurd 

Administrative Secretary to the 
Board of Trustees 



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I! 



ATTENDANCE 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON AUDITS 

September 10, 1980; 11:30 a.m. 
Room SF1-4 
Medical Sciences Building 
University of Massachusetts/Worcester 

Committee and Commitee Staff : Chairman Dennis; Trustees Crain 
and La Voice; Ms. Hurd , Administrative Secretary 

Absent Committee Members : Trustees Baldwin, King and Knapp 

Other Trustees: Trustee Alberto 



I 



I 



University Administration : Mr. Manigault, Director of Auditing 

UM/Amherst : Ms. McDemmond , Director, Office of Planning and Bud- 
get 

UM/Worcester : Mr. Fosselman, Director of Fiscal Affairs 

Guests : James White and Jimmy Harville, Banks, Finley, White & 
Co. 

Chairman Dennis convened the meeting at 11:50 a.m. and 
asked Mr. Manigault to introduce Mr. White and Mr. Harville from 
Banks, Finley, White & Co . , who were present for the Entrance Con- 
ference for the FY80 Financial Aid Audit . Although the Audit Pro- 
tocols (Doc. T80-019) require an entrance conference before the 
beginning of the audit, time constraints had made scheduling the 
entrance conference difficult for this particular audit; Banks, 
Finley, White & Co. had already started their work. 

Mr. White indicated that thus far the audit was going well. 
There have been delays, however, getting certain operational re- 
ports which will make it impossible to complete the field work un- 
til after October 15. (The contract calls for completion of the 
field work by September 30.) The November 30 completion date for 
the audit will not be affected, however. In discussing the audit 
process as outlined in the audit protocols and, particularly, the 
need for timely submission of information from the campuses to the 
auditors, Chairman Dennis emphasized that the auditors report 
through the Director of Auditing to the Audit Committee, not through 
any other administrative mechanism. Should it become necessary for 
the auditors to approach the Committee with any problems or diffi- 
culties, the Committee would be happy to facilitate a meeting. Mr. 
Manigault noted that the specifics of the audit protocols had been 
included in the Request for Proposals; Mr. White said he was com- 
pletely comfortable with the protocols as established. Accord- 
ingly, Chairman Dennis reminded the auditors that the final report 
should be submitted directly to the Audit Committee and simultane- 
ously to the University Administration and the Federal Government 



Entrance 
Conference 
for the 
FY80 Fi- 
nancial Aid 
Audit 



AUDITS 
9/10/80 



UNIVERSITY OF MASSACHUSETTS 

by the deadline specified in the contract. Further, any exit 
conference would be arranged with the Audit Committee within 
thirty days of the final report's submission, by which time the 
Committee would also have the administration's response for re- 
view. There was no further discussion, and Chairman Dennis 
thanked Mr. White and Mr. Harville. 



r 



UM/Amherst — 
Selection of 
an External 
CPA Firm 
for the 
Audit of 
Certain 
Trust Funds 
(Doc. T80- 
075) 



The Committee next addressed the Selection of an External 
CPA Firm for the Audit of Certain Trust Funds — UM/Amherst. Mr. 
Manigault reviewed for the Committee the selection procedure and 
the criteria by which the proposals were judged. The proposals 
were reviewed by a Technical Committee, composed of Vice Chancel- 
lor Beatty, Assistant Vice Chancellor Benedict, Mr. Hogan, Ms. 
McDemmond, and Mr. Manigault, which came to a unanimous decision 
to recommend to the Audit Committee a consortium consisting of 
Peat, Marwick, Mitchell & Co.; Stewart, Benjamin & Brown, P.C.; 
and Watson, Rice & Company, Inc. Committee members were posi- 
tively impressed with the thoughtful review process as well as 
the thorough presentation to the Committee. Members also ex- 
pressed their strong support of the consortium approach under- 
taken by Peat, Marwick, Mitchell & Co. 

In response to a question from Chairman Dennis, Ms. McDemmond 
explained that there was sufficient balances bases on the FY81 
budget in the trust funds to be audited to pay for the audit. She 
noted that the Amherst campus has not always budgeted for audits, 
but a new procedure will be instituted with the FY82 budgets re- 
quiring funds to be budgeted for audit expenses within each trust 
fund. She indicated that there were a few trust funds which did 
not have available balances, but in speaking with the appropriate 
vice chancellor she had been assured that those trust funds had 
reserves from which the projected cost of the audit can be met. 

Trustee LaVoice expressed his concern about the Student 
Activities Trust Fund being expected to cover the full expenses 
of its share of the audit. Ms. McDemmond agreed this matter 
would be discussed with Mr. Wallace, SGA Treasurer, and Vice 
Chancellor Madson to determine the source of the funding. There 
was no further discussion and it was moved, seconded and 



I 



Annual Audit 
Plan for 
FY81 



VOTED : To authorize the Director of Auditing to con- 
tract with the consortium of Peat, Marwick, 
Mitchell & Co.; Stewart, Benjamin & Brown, 
P.C.; and Watson, Rice & Co. to conduct the 
FY80 Audit of Selected Amherst campus trust 
fund operations set forth in Doc. T80-075. 

Mr. Manigault began to review the Annual Audit Plan for 
FY81 . Since there was little time remaining, however, the Com- 
mittee decided to table this item until the next meeting of the 
Audit Committee so that it could be more thoroughly reviewed. 

It was suggested that matters for the attention of the 
Budget and Finance Committee should be formally referred by 



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I 



UNIVERSITY OF MASSACHUSETTS AUDITS 

9/10/80 

memorandum from the Director of Auditing to Glen Stine. A copy of 
the memorandum should be sent to the Administrative Secretary. 

The meeting adjourned at 2:00 p.m. 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



I 



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UNIVERSITY OF MASSACHUSETTS 



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NOT USED 



1 



I 



ATTENDANCE 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON FACULTY AND EDUCATIONAL POLICY 

September 17, 1980; 1:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Committee and Committee Staff : Chairman Troy; President Knapp; 
Trustees Beaubien, Burack, Dennis and Robsham; Ms. Hurd , Admini- 
strative Secretary 

Absent Com m ittee Member s: Trustees Breyer, Morgenthau, Popko and 
Winthrop 

University Administration : Mr. Lyons, Associate Vice President for 
Academic Affairs 

UM/ Amher st : Chancellor Koffler; Mr. Baritz, Vice Chancellor for 
Academic Affairs and Provost; 

UM/Boston : Chancellor Corrigan; Mr. Greene, Vice Chancellor for 
Academic Affairs and Provost; Ms. Fergusson, Assistant Chancellor 

UM/Worc ester : Mr. Smith, Provost 

Chairman Troy convened the meeting at 1:10 p.m. Before re- 
viewing the specific App ointments to Em eri tus Status — UM/ Amherst, 
Chairman Troy stated that he was concerned about the lack of a pol- 
icy regarding the awarding of emeritus status throughout the Uni- 
versity. Chancellor Koffler indicated that currently the decision 
is based primarily on merit as judged by the nominating unit, but 
that he too is concerned about the lack of consistent policy. It 
was suggested that the issues involved, including whether the award- 
ing of emeritus status should be automatic upon retirement, whether 
it should continue to be awarded only by vote of the Board and 
whether specific qualifications should be applied, be discussed by 
the Chancellors in order to develop a recommendation with regard to 
a policy for the granting of emeritus status for submission to the 
Committee for consideration. There was little discussion with re- 
gard to the individual appointments under immediate review, and it 
was moved , seconded and 



UM/Amherst — 

Appointments 

to Emeritus 

Status 

(Doc. T80-078) 



I 



VOTED : To recommend that the Board name the following 
individuals at the University of Massachusetts 
at Amherst (Doc. T80-078) to the rank of Emeritus 

F.R. Crossley, Professor Emeritus of Civil 

Engineering; 
D.J. Dickinson, Associate Professor Emeritus 

of Mathematics and Statistics; 

S.N. Gaunt, Professor Emeritus of Veterinary 
and Animal Sciences; 



F&EP 
9/17/80 



UNIVERSITY OF MASSACHUSETTS 



J. Maki, Professor Emeritus of Political 
Science; 

J.H. Noyes, Professor Emeritus of Forestry 
and Wildlife Management; 

M.L. Riggs, Associate Professor of Emeritus 
of Physical Education; 

M.H. Stone, Professor Emeritus of Mathe- 
matics and Statistics; 

C.L. Vendien, Professor Emeritus of Physi- 
cal Education. 



r 



UM/ Amherst — 
Appointment 
of Dr. 
Randolph W. 
Bromery as 
Commonwealth 
Professor of 
Geophysics 
(Doc. T80- 
081) 



President Knapp explained that the Appointment of Dr. Randolph 
W. Bromery as Commonwealth Professor of Geophysics — UM/ Amherst had 
been originally discussed at the time of Dr. Bromery' s resignation 
as Chancellor. At that time, in light of the Board's decision to 
phase out the Commonwealth Professorships, the recommendation had 
not been advanced to the Trustees. However, since the former chan- 
cellors who has served concurrently with Dr. Bromery all hold Com- 
monwealth Professorships, it seems appropriate and consistent to 
name Dr. Bromery a Commonwealth Professor as an exception, in this 
one instance, to the Trustees' earlier decision. Trustee Burack 
stated her strong disagreement with the recommendation; she felt 
the issues related to the naming of Commonwealth Professorship had 
not been fully resolved and an exception should not be made at this 
time. There was no further discussion, and it was moved, seconded 
and 

VOTED : To recommend that the Board name Randolp W. 
Bromery Commonwealth Professor of Geophysics 
at the University of Massachusetts. (Doc. T80- 
081) 



I 



Trustee Burack voted against the motion. 



UM/Amherst — 
Award of 
Tenure to 
Professor 
Richard Gold 
(Doc. T80-077) 



The Committee then reviewed the recommendation regarding the 
Award of Tenure to Professor Richard Gold — UM/Amherst. Provost 
Baritz explained that Professor Gold had received a negative rec- 
ommendation from acting Provost Allen. After Professor Gold met 
with Provost Allen and others to discuss his tenure case in accord- 
ance with academic personnel policy, the questions raised by Provost 
Allen were satisfactorily resolved and his decision was reversed. 
After a brief discussion, and upon motion made and seconded, it was 



VOTED : To recommend that the Board concur in the award 

of tenure by the President to Richard Gold, Asso- 
ciate Professor of Psychology at the University 
of Massachusetts at Amherst. (Doc. T80-077) 

As an information item, Chancellor Koffler reported that 
the Amherst campus is in the process of establishing the Center for 
University of Massachusetts/Industry Research on Polymers (CUMIRP) . 



-2- 



UNIVERSITY OF MASSACHUSETTS 

He explained that the Center is a cooperative effort involving the 
University's Polymer Science and Engineering Department, the Na- 
tional Science Foundation and initially 13 major industrial com- 
panies and polymer manufacturers. 

Chairman Troy asked Ms. Fergusson to provide background in- 
formation regarding the Establishment of the Master of American 
Civilization — UM/Boston. She explained that the proposed program 
build upon strengths of the Boston campus, taking full advantage 
of the expertise of existing faculty and of the cooperation with 
the Kennedy Library and the planned state archives. The program 
is geared to in service professionals including high school and 
community activists and will initially enroll only a small number 
of students. Chancellor Corrigan noted that the program is ex- 
ceptionally well-conceived in terms of the Boston environment and 
draws upon resources unique to the Columbia Point peninsula. The 
Committee generally agreed that the program has significant merit 
and that it is an exciting and appropriate addition to the offer- 
ings at the Boston campus. Trustee Beaubien indicated that he 
strongly supported the project component of the program and sug- 
gested that the projects for students be chosen from real-life 
situations. In discussing a possible doctoral program as an out- 
growth of the Masters degree, Trustee Burack strongly urged the 
University to encourage and formalize cooperative arrangements 
with other institutions in the Boston area with established pro- 
grams and library collections in American Studies. It was then 
moved, seconded and 



F&EP 
9/17/80 



UM/Boston — 
Establish- 
ment of the 
Master of 
American 
Civilization 
(Doc. T80- 
076) 



VOTED : To recommend that the Board establish the Master 
of Arts in American Civilization Program at the 
University of Massachusetts at Boston as described 
in Doc. T80-076. 

President Knapp reported that the Appointment of John Howe 
III, M.D. as Vice Chancellor /Academic Dean — UM/Worcester completes 
an organizational change begun last January with his appointment as 
Academic Dean on an acting basis. The change would involve Dr. 
Howe's stepping down as Chief of Staff of the Hospital and devoting 
his full energies to administrative responsibilities within the 
Medical School. President Knapp - indicated . that he strongly supports 
Chancellor Tranquada's recommendation. Upon motion made and sec- 
onded, it was 

VOTED ; To recommend that the Board concur along with 
the President in the appointment by the Chan- 
cellor of John P. Howe, III, as Vice Chancellor/ 
Academic Dean of the Medical School at the Uni- 
versity of Massachusetts at Worcester. (Doc. 
T80-082) 

Without discussion, a motion to approve the September Gra d- 
uation Lis ts — UM/Amherst was made and seconded; it was 



UM/Worcester— 
Appointment 
of John Howe, 
III, M.D. as 
Vice Chan- 
cellor/ 
Academic 
Dean 

(Doc. T80- 
082) 



■3- 



F&EP 
9/17/80 



UNIVERSITY OF MASSACHUSETTS 

VOTED : To recommend that the Board approve the pre- 
liminary graduation lists at UM/ Amherst (Doc. 
T80-083) subject to completion of all require- 
ments as certified by the Recorder of the Cam- 
pus. 



The meeting adjourned at approximately 2:15 p.m. 



U^ytn ^ 




Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



1 



■4- 



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\TTENDANCE: 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON BUDGET AND FINANCE 

September 24, 1980; 2:30 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Committee and Committee Staff : Chairman Crain; President Knapp ; 
Trustee Krumsiek; Mr. Callahan representing Trustee Anrig; Mr. 
Lenhardt representing Trustee Frechette; Mr. Brand, Treasurer; Ms. 
Hurd , Administrative Secretary 

Absent Committee Members : Trustees Baldwin and Knowles 

Other Trustees : Trustee LaVoice 

University Administration : Mr. Stine, Assistant Vice President for 
Budget 



I 



UM/ Amherst : Chancellor Koffler; Ms. Strother, Director, OBIS 

UM/ Bos ton : Chancellor Corrigan 

UM/Worcester : Chancellor Tranquada 

The meeting was convened by Chairman Crain at approximately 
2:30 p.m. Chairman Crain asked Mr. Stine to review for the Commit- 
tee the FY82 Summary Maintenance Budget Request . Mr. Stine noted 
that the maintenance budget request reflected a much greater degree 
of effort this year than ever before. The budget development pro- 
cess (that is, a set of guidelines issued by the President's Office 
followed by presentations by the three campuses) was similar to 
last year and it went smoothly offering an opportunity for a good 
exchange between the campuses and the central administration. The 
budget document also focuses on some of the major university-wide 
budget issues; each campus section focuses primarily on the major 
new program priorities, explaining them carefully since they are 
critical to the ongoing nature of the University. 

The central university-wide narrative was written also for 
an external audience to give them an idea of the nature of the Uni- 
versity. Along with a sense of how the institution has changed 
over a five-year period, it also attempts to outline the major pro- 
grams and priorities of the University and to present some of the 
University's goals. 

The total request for FY82 is $165,613,953, which represents 
an increase of approximately $33 million over the FY81 appropria- 
tion. Over $23 million of the increase is a salary adjustment fig- 
ure for current employees (this figure is an estimate since collec- 
tive bargaining negotiations are still underway); $6.2 million is 



FY82 Summary 
Maintenance 
Budget Re- 
quest 



B&F UNIVERSITY OF MASSACHUSETTS 

9/24/80 

related to inflation in other accounts; and about $3.5 million is 
budgeted for program increases. 

In discussions with the campuses, Mr. Stine continued, the 
upgrading of libraries and equipment emerged as critical priori- 
ties of the University. At the conclusion of Mr. Stine T s summary, 
Chairman Crain commented that he found the budget document to be 
extremely well organized. He noted that the portion dealing with 
energy was particularly well presented and could be used effec- 
tively publically to show the University's commitment to energy 
conservation and efficiency. 

The members of the Committee asked for clarifications on 
several items as well as questions about budget strategies. Trustee 
LaVoice raised a question about the incidence of transferring state- 
funded personnel positions to student trust fund accounts. Chancel- 
lor Koffler indicated he was not aware of any such transfers. Since 
Trustee LaVoice did not have detailed information to support his 
contention, Chairman Crain suggested that Trustee LaVoice obtain 
clarification from the Chancellor when he is able to be more specific 

Trustee Krumsiek spoke of his concern about the continuing 
problem the University has experienced with regard to obtaining the 
release of appropriated funds from the Bureau of Building Construc- 
tion (BBC) for maintenance projects. Noting that with the inflation 
rate, actual construction costs would soon outstrip the appropria- 
tion currently available, members of the Committee asked if the 
Trustees might be able to assist in this problem. It was suggested 
that it might be useful if a group of Trustees met with Mr. Lesser 
from the BBC to convey the University's sense of urgency in this 
regard. Mr. Stine offered to put together a presentation for this 
purpose. 

Mr. Lenhardt commented that he felt it would be helpful to 
show clearly in the budget presentation the increase in tuition 
covering a greater percentage of the cost of the student's educa- 
tion. It was generally agreed that this would be persuasive data, 
but tuition had not been set for FY82 . It was suggested, however, 
that a paragraph on the tuition review procedure and perhaps a 
chart showing the increased proportion of tuition into the general 
fund over the last two years, might be included in the budget docu- 
ment. It was also suggested that this data could be supportive 
enough to publish. 

President Knapp explained that the budget request for the 
University Administration is slightly in excess of $1,000,000; al- 
though that level is higher than the state-appropriated budget in 
FY80, it is significantly below the administration's budget for pre- 
vious years. It primarily addresses more realistic staffing levels 
in the administration necessary to perform critical functions. It 
also emphasizes the need to restore certain senior level leadership 

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UNIVERSITY OF MASSACHUSETTS B&F 

9/24/80 
positions and to return certain University-wide services to a cen- 
tralized budget base. 



'o' 



Chancellor Koffler provided background to the Amherst re- 
quest emphasizing that increases which have occurred in the budget 
over the. last decade have not kept pace with inflation. Enroll- 
ments have remained high and the campus has had to do much more 
with much less. Faculty salary levels, especially at the upper 
ranks, are particularly affected by this erosion as is the ability 
to purchase books for the library and to maintain and replace 
equipment . 

Although the quality of education has not as yet suffered, 
careful management of existing resources and strong efforts to 
maintain and increase budget support must continue. He reviewed 
the specific needs of the campus and outlined the new academic in- 
itiatives planned for FY82 along with the institutional support 
and physical plant programs included in the budget request. 

Chancellor Corrigan reviewed the UM/ Bos ton budget request 
with the Committee taking special note that this is a crucial year 
for the Boston campus in terms of moving toward the position of 
being a true university center. He explained the process by which 
the budget request was developed and outlined the campus priorities 
as well as the rationales for the new position requests. He re- 
ferred to the special need for additional academic support person- 
nel in areas such as financial aid to handle the increased number 
of part-time students, who still require the full range of academic 
support services even though they do not carry a full academic load. 
Chancellor Corrigan also emphasized his concern that UM/Boston main- 
tain its commitment to graduate and professional education in order 
to achieve true university status in the Boston area. 

Chancellor Tranquada summarized the budget request for UM/ 
Worcester. He highlighted the importance for the Medical School 
to address programmatic needs for its increased size and its ex- 
panded constituency, which now includes over 3000 community physi- 
cians, nurses and other health care professionals. This increased 
capacity was not projected a decade ago. He referred to the dram- 
atic reduction in the proportion of the state appropriation support- 
ing the Medical School. In 1976, 93% of the Medical School budget 
was state funds; in FY82, only 37% will be state appropriated. 
Similarly, in 1976, 90% of the Hospital budget was state funded; 
in FY82 it will be zero; the hospital will be self-sufficient. The 
new program initiatives in the budget request, he continued, are 
essential in order to meet new needs which literally did not exist 
ten years ago. He explained the rationale behind each request. 

Chancellor Tranquada pointed out an increase of $978,000 to 
support the Family Health Centers. These Centers had been pre- 
viously funded through the Hospital State appropriation. Since they 

-3- 






B&F 
9/24/80 



UNIVERSITY OF MASSACHUSETTS 

essentially provide an educational service supporting the School's 
primary care and family medicine mission, they can not be charged 
to the Hospital and have rightfully transferred to the Medical 
School budget. 



I 



UM/Amherst — 
New Position 
Request and 
Reclassifi- 
cation for 
Research 
Trust 
Funds 

(Doc. T80- 
018, Adden- 
dum 1 
Revised) 



There was no further discussion and it was moved, seconded 
and 

VOTED : To recommend that the Board approve the FY82 
Maintenance Budget Request of the University 
as summarized in Doc. T80-041. 

The Committee reviewed the New Position Request and Position 
Reclassification for Research Trust Funds — UM/Amherst. A revised 
document (Doc. T80-018, Addendum I Revised) was circulated contain- 
ing additional information on the proposed salary changes. In dis- 
cussion, several apparent inconsistencies were identified. The 
Committee decided to table the matter in order to allow the campus 
an opportunity to obtain further information on the grading and 
step system in order to clarify the questions that were raised. 

Before the meeting adjourned, Trustee LaVoice raised a 
question with regard to the involvement of the Amherst campus police 
in an incident involving a picket line disturbance at the Amherst 
Nursing Home. It was explained that the campus police and the Am- 
herst town police operate under a mutual assistance agreement, and 
the campus police had been summoned to the nursing home in an emer- 
gency situation under the conditions of that agreement. Trustee 
Krumsiek also explained certain points of labor law which related 
to the situation. It was suggested that Chancellor Koffler look 
into the specific authorization for the agreement. 

There being no further business, the Committee adjourned at 
4:37 p.m. 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



! 



-4- 



I 



I 



ATTENDANCE 



UNIVERSITY OF MASSACHUSETTS 



MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES 

October 1, 1980; 2:00 p.m. 
Memorial Hall 
University of Massachusetts/Amherst 

Reconvened October 31, 1980: 3:00 p.m. 
Trustees Lounge 
250 Stuart Street 
Boston, Massachusetts 

Trustees and Trustee Staff : Chairman Healey; President Knapp ; 
Trustees Alberto, Atkins, Baldwin, Breyer, Burack, Crain, Dennis, 
Knowles, Krumsiek, LaVoice, Marks, McNeil, Popko, Robsham and Troy; 
Mr. Callahan representing Trustee Anrig; Mr. Lenhardt representing 
Trustee Frechette; Mr. Colby representing Trustee Winthrop ; Trea- 
surer Brand; Ms. Hu.rd , Administrative Secretary 

Absent Trustees : Trustees Beaubien, Donlan, King, Morgenthau, 
Okin and Shearer 

University Administration : Mr. Stine, Assistant Vice President 
for Management; Mr. Sear son, General Counsel 

UM/ Amherst : Chancellor Koffler 

UM/Boston : Chancellor Corrigan 

UM/Worcester • Dr. Hove , Academic Dean/Chief of Staff 



The meeting was called to order at 2:10 p.m. Chairman 
Healey informed the Trustees that at the close of the meeting he 
would ask for a motion to recess the meeting subject to the call 
of the Chair rather than asking for a motion to adjourn. He then 
asked if there were any additions or changes to the minutes of the 
previous meeting. There were none and it was moved, seconded and 

V OTED : To approve the minutes of the September 10. 
1980 meeting of the Board of Trustees. 

President Knapp, in the course of his remarks, said that 
he and Chairman Healey had appeared before the Board of Regents. 
Both had made statements to the Regents regarding the issues which 
faced the Board of Regents and discussions of how the new Board 
should operate. Copies of the statements would be sent to the 
Trustees as well as copies of a speech that the President had made 
at the three campuses. The President concluded his remarks by not- 
ing that the Board of Higher Education, in its role as analyzer/ 
advisor to the Board of Regents on budgeting matters, would soon 
hold hearings on the budget requests of the various segments of 
higher education. 

Chancellor Koffler began his remarks by introducing Mr. 
Baritz, newly-appointed Vice Chancellor for Academic Affairs and 



Approval of 
Minutes of 
Prior 
Meeting 

President ' s 
Remarks 



UM/ Amherst — 
Chancellor 's 
Remarks 



BOARD UNIVERSITY OF MASSACHUSETTS 

10/1/80 

Provost at Amherst. He then noted that enrollment at Amherst had 
increased by 743; 178 graduate students and 565 undergraduates 
above expectations. The Amherst campus had hosted a two day sym- 
posium to mark the opening of the William E.B. DuBois papers. 
Chancellor Koffler announced that the National Science Foundation 
had devised an experimental mechanism to shorten the time lag be- 
tween the completion of polymer research and its application; the 
Amherst campus was to test it under a five-year grant from the fed- 
eral government and industry. 

He also announced that Professor George Armelagos and his 
associates in the Department of Anthropology had received very fav- 
orable publicity for the discovery of the remains of people who 
lived in the Nile Valley some 1,400 years ago. What made the dis- 
covery unique was the further finding that these people had access 
to food containing beneficial amounts of tetracycline, a broad spec- 
trum antibiotic, and thus led relatively disease free lives. 

T1M/R i- - Chancellor Corrigan reported that enrollment at Boston 

p, ii » ^ a d also increased and now totalled 8,400 full and part-time stu- 
R , dents, or just over 7,000 FTE. Most of the increase had been in 

the College of Arts and Sciences. 



More than 20,000 people had visited the Harbor campus dur- 
ing a recent two-day energy fair. There were displays, workshops 
and many demonstrations of alternate sources of energy. On Septem- 
ber 26 the campus had sponsored colloquium on American Character and 
Culture in the Eighties. The event was well planned and successful. 
Chancellor Corrigan also announced that UM/Boston had been admitted 
to the East Coast Athletic Conference and to the National Collegiate 
Athletic Association. 



! 



UM/Worcester — 
Chancellor ' s 
Remarks 



Dr. Howe, in Chancellor Tranquada's absence, made several 
announcements about recent activities on the Worcester campus. The 
Liaison Committee on Graduate Medical Education had accredited the 
Medical Center's residency program in neuropathology. The Office 
of Public Relations is cooperating with the Teleprompter Corpora- 
tion in making an informational series entitled "To Your Health," 
dealing with such matters as death and dying and breast cancer. 
Sarah Chessman, Assistant Professor of Medicine, had received a re- 
search fellowship from the Charles A. King Foundation, the first of 
the younger faculty members to do so. He also reported that a divi- 
sion of psychology within the Department of Psychiatry had been ini- 
tiated. 



Report of 
the Commit- 
tee on 
Faculty and 
Educational 
Policy 



Trustee Troy reported that the Committee on Faculty and 
Educational Policy met on September 17. The Committee discussed 
the Naming of Professors Emeritii — UM/ Amherst, particularly the 
need for a University policy in this area. It was suggested that 
the Chancellors discuss policy issues among themselves, including 
whether there should be specific criteria for this honor, and bring 



-2- 



UNIVERSITY OF MASSACHUSETTS 

recommendations to the Committee at a future meeting. There was no 
question, Trustee Troy continued, that the individuals recommended 
by the Amherst campus had earned recognition. Without discussion, 
it was moved, seconded and 



BOARD 
10/1/80 



VOTED: To name the following individuals at the 
University of Massachusetts at Amherst 
(Doc. T80-078) to the rank of Emeritus: 

F.R. Crossley, Professor Emeritus of Civil 
Engineering; 

D.J. Dickinson, Associate Professor Emeritus 
of Mathematics and Statistics; 
S.N Gaunt, Professor Emeritus of Veterinary 
and Animal Sciences; 

J. Maki. Professor Emeritus of Political Sci- 
ence ; 

J.H. Noyes, Professor Emeritus of Forestry 
and Wildlife Management; 

M.L. Riggs, Associate Professor Emeritus of 
Physical Education; 

M.H. Stone, Professor Emeritus of Mathematics 
and Statistics; 

C.L. Vendien, Professor Emeritus of Physical 
Education. 



The Committee reviewed the Appointment of Dr. Randolp h 
W. Bromery as Commonwealth Professor of Geophysic s — UM/ Amherst . 
Shortly before Chancellor Bromery resigned, the Board voted to phase 
out the awarding of the title of Commonwealth Professor as a recog- 
nition of administrative service. However, Dr. Bromery 's former 
colleagues hold the title and it was felt that it would be appropri- 
ate and consistent to award it to Dr. Bromery. This exception to 
approved policy would be the last. Without discussion, it was 
moved, seconded and 

VOTED : To name Randolph W. Bromery Commonwealth Pro- 
fessor of Geophysics at the University of 
Massachusetts. (Doc. T80-081) 

Trustee Burack voted against the motion on the basis that it vio- 
lates Board policy. 

The Committee recommended approval of the Master of Arts 
in American Civilization — UM/ Bos ton, which is a interdisciplinary 
program drawing on faculty from the areas of History, English, Poli- 
tical Science, Sociology and Anthropology. The program also takes 
advantage of the resources of the JFK Library and the State Archives 
and is designed for in-service professionals in teaching, government 
and community activities. The Committee was impressed by the origi- 
nality and scope of the program and the quality of the faculty which 
would be involved. The BHE had indicated first stage favorable 
judgement. Without discussion, it was moved, seconded and 



UM/ Amherst — 
Appointment 
of Dr. 
Randolph W. 
Bromery as 
Commonwealth 
Professor of 
Geophysics 
(Doc. T80- 
081) 



UM/Boston — 
Master of 
Arts in 
American 
Civilization 
(Doc. T80- 
076) 



-3- 



BOARD 
10/1/80 



UM/Amherst— 

Award of 

Tenure to 

Dr. Richard 

Gold 

(Doc. T80- 

077) 



UM/Amherst— 
Establish- 
ment of the 
Center for 
UMass In- 
dustry Re- 
search on 
Polymers 

UM/W— 
Appoint- 
ment of 
Dr . John 
Howe as 
Vice Chan- 
cellor/ 
Academic 
Dean 

(Doc. T80- 
082) 

Personnel 
Action for 
Dr . Howe 
(Doc. T80- 
082A) 

UM/Amherst — 
Graduation 
Lists 
(Doc. T80- 
083) 



Report of 
the Commit- 
tee on Bud- 
get and 
Finance 



UNIVERSITY OF MASSACHUSETTS 

VOTED : To establish the Master of Arts in American 

Civilization Program at the University of 

Massachusetts at Boston as described in Doc. 
T80-076. 

The Committee agreed to recommend concurrence in the 
Award of Tenure to Richard Gold . Without discussion, it was moved, 
seconded and 

VOTED : To concur in the award of tenure by the Presi- 
dent to Richard Gold, Associate Professor of 
Psychology at the University of Massachusetts 
at Amherst. (Doc. T80-077) 

The Committee heard a report from Chancellor Koffler on 
the Establishment of the Center for UMass Industry Research on Poly- 
mers and were much impressed by the significance and value of the 
Center. 

The next item requiring Board action was the Appointment 
of Dr. John Howe as Vice Chancellor /Academic Dean — UM/Worcester . 
This appointment was strongly recommended by the campus and the 
University Administration and met the approval of the Faculty and 
Educational Policy Committee. Without discussion, it was moved, 
seconded and 

VOTED : To concur along with the President in the 
appointment by the Chancellor of John P. 
Howe III, as Vice Chancellor /Academic Dean 
of the Medical School at the University of 
Massachusetts at Worcester. (Doc. T80-082) 

Chairman Healey asked if there were any objections to act- 
ing on the Personnel Action for Dr. Howe . There were none and it 
was moved , seconded and 

VOTED : To approve the personnel action for John P. 
Howe III, set forth in Doc. T80-082A. 

The Committee recommended approval of Graduation Lists — 
UM/Amherst. A total of 895 degrees were to be awarded, 706 under- 
graduate and 189 graduates. Without discussion, it was moved, sec- 
onded and 

VOTED : To approve the preliminary graduation lists at 
UM/Amherst (Doc. T80-083) subject to completion 
of all requirements as certified by the Recorder 
of the Campus. 

Trustee Crain reported that the Committee on Budget and 
Finance met on September 24 and discussed the FY82 Maintenance Bud- 
get Request . The total request for FY82 is $165,613,953, which 



I 



-4- 



UNIVERSITY OF MASSACHUSETTS 

represents an increase of approximately $33 million over the FY81 
appropriation. Over $23 million of the increase is a salary adjust- 
ment figure for current employees (this figure is an estimate, since 
collective bargaining negotiations are still underway); $6.2 million 
is related to inflation in other accounts; and about $3.5 million is 
budgeted for program increases. 

Trustee Crain reported there was considerable discussion 
of the various components of the budget as well as budget strate- 
gies. The Committee urged the Administration to work closely with 
the BHE in the budget process and to give thought to alternatives 
should the state not find itself in a position to fund the Univer- 
sity at requested levels. Given these cautionary notes, the Com- 
mittee recommended approval of the budget and it was 

MOVED : To approve the FY82 Maintenance Budget Request 
of the University as summarized in Doc. T80- 
041. 

Trustee LaVoice raised questions about the Student Ser- 
vices portion of the budget, particularly the incidence of the 
transfer of certain state-funded personnel to student trust fund 
accounts. Concerned that these transfers were taking place with- 
out specific Board approval he suggested that action be deferred 
on the budget and 



BOARD 
10/1/80 

FY82 Main- 
tenance 
Budget Re- 
quest 



MOVED : That any proposed transfer of positions presently 
funded by state monies to trust funds unless spe- 
cifically the Board of Trustees has appraised the 
change and the rationale behind these moves made 
clear. 

It was generally agreed that the question of state fund/ 
trust fund transfers, which Trustee LaVoice had earlier raised at 
the Committee meeting, should be specifically addressed. Trustee 
Crain emphasized that he would pursue this matter within the Bud- 
get and Finance Committee. Trustee LaVoice rephrased his motion 
to read 

MOVED : Than any proposed transfer of full-time positions 
presently funded by state monies to student fee- 
based trust funds will not take place. 

Chairman Healey said this matter would be referred to 
the Committee on Budget and Finance with the understanding that it 
would appear on the agenda of the November meeting of the Board of 
Trustees and Trustee LaVoice' s motions were tabled. He then asked 
for consideration of Trustee Crain 's move to approve the FY82 Main- 
tenance Budget Request. 

Trustee Burack said that if this matter was voted on at 
this meeting she would not vote. Given the present economic and 
political climate the request was unrealistic. There was no fur- 
ther discussion and it was moved, seconded and 



-5- 



BOARD 
10/1/80 



UNIVERSITY OF MASSACHUSETTS 

VOTED : To approve the FY82 Maintenance Budget Request of 
the University as summarized in Doc. T80-041. 

Trustee Burack abstained. 



( 



Resolution 
Regarding 
the FY81 
Budget for 
the Univer- 
sity Admini- 
stration 



As an item of old business, Chairman Healey asked for 
consideration of the Resolution Regarding the FY81 Budget for the 
University Administration originally proposed by Trustee Krumsiek 
August 6 and tabled at the September meeting; it was 

MOVED ; That the Board of Trustees direct the President 
of the University to correspond directly with 
the Governor, the President of the State Senate, 
the Speaker of the State House of Representatives, 
the Chairman of the Senate Committee on Ways and 
Means, and the Chairman of the Board of Regents 
and advise each of them of the following: 

1. The Office of the President of the Univer- 
sity cannot, in fiscal year 1981, continue 
effectively to provide the breadth and depth 
of services to the University and to the pub- 
lic at large which it has in the past because 
of action taken by the Legislature with re- 
spect to the President's Office of the Univer- 
sity, which action was taken as part of the 
legislative development of the University's 
budget for fiscal year 1981 and which resulted 
in funding of the Office of the President only 
in the amount of $498,000 when this Board had 
determined that proper funding for the Office 
of the President of the University for fiscal 
year 1981 would require total funds in excess 
of $1,300,000. Not only did the Legislature 
fail to authorize fundings at levels deemed 
necessary by this Board, it inserted statutory 
language which prohibits this Board from pro- 
viding supplemental funding to the Office of 
the President from any other source. 

2. It is the judgement of this Board of Trustees 
that a central President's Office for this Uni- 
versity, and one which is fully funded and 
staffed, is essential if the Commonwealth is 

to have a quality state-wide public University 
system. 

3. That this Board of Trustees establishes the 
proper funding of the President's Office of 
the University as this Board's highest pri- 
ority in conjunction with the development of 
the fiscal year 1982 budget which will be 



I 



I 



-6- 



UNIVERSITY OF MASSACHUSETTS 



BOARD 
10/1/80 



submitted to the Legislature for its con- 
sideration within the next few months. 






4. That this Board of Trustees regreats the 
manner in which the University's budget, 
and particularly the budget for the Office 
of the President of the University, was 
handled in the 1980 session of the Legisla- 
ture, and particularly regrets that, without 
any notification whatsoever and without any 
satisfactory explanation, the restrictive 
language was added to the budget bill which 
has effectively precluded this Board from dedi- 
cating financial resources at its disposal to 
supplement the state funds allocated to the 
Office of the President of the University and 
which has necessitated the abrupt termination 
of staff and the cancellation of efforts which 
this Board feels are of paramount importance 
to the long range future of the University 
and to its ability to continue to provide 
quality public higher education to the citi- 
zens of this Commonwealth and to others who 
rely upon this esteemed University for educa- 
tion and service. 



There was extended discussion about the motion. There 
was general agreement that a strong President's Office is essen- 
tial to the smooth and coordinated management of the three cam- 
pus University system and that the adequate funding of the Uni- 
versity Administration should be a main budget priority for FY82. 
This position had been stated publicly and was already on record, 
most recently in the remarks made by Chairman Healey before the 
Board of Regents. However, there was a difference of opinion 
with regard to the necessity of taking formal action on such a 
statement, and particularly the appropriateness of its timing. 
There was some discussion about amending the motion to include 
only paragraphs two and three of Trustee Krumsiek's draft. The 
question was brought to a vote, and the MOTION WAS DEFEATED. 
Trustee Popko asked to be recorded as having voted in favor of 
the motion; Trustee Burack asked to be recorded as having been 
opposed. 

Chairman Healey indicated that he would repeat his re- 
marks to the Board of Regents in a written statement to emphasize 
the Board's strong position that the Commonwealth should have a 
quality state-wide public university system with an adequately 
funded and staffed University Administration. 

Trustee Atkins then reported on the status of the water 
crisis at Amherst. He first thanked the University community for 
their cooperation and then assured the Trustees that the situa- 
tion is now under control. 



-7- 



BOARD 
10/1/80 



UNIVERSITY OF MASSACHUSETTS 

Chairman Healey then recessed the meeting subject to the 
call of the Chair. The time was 4:19 p.m. 

Chairman Healey reconvened the meeting on October 31, 
1980 at 3:05 p.m. There being no new business, the meeting was 
adjourned at 3:10 p.m. 




Ann S . Hurd 

Administrative Secretary 
to the Board of Trustees 



I 



ATTENDANCE : 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON LONG-RANGE PLANNING 

October 15, 1980; 10:00 a.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Committee and Committee Staff : Chairman Marks; President Knapp; 
Trustees Shearer and Troy; Ms. Hurd , Administrative Secretary 

Absent Committee Members : Trustees Alberto, Beaubien, King, Knowles , 
Okin and Popko 

University Administration : Mr. Lyons, Associate Vice President for 
Academic Affairs 



UM/ Amherst : Chancellor Koffler 

UM/Boston : Chancellor Corrigan 

UM/Worcester : Chancellor Tranquada ; Provost Smith 

Guests : Ms. Bailey, representing Ms. Clausen, Chancellor of the 
Board of Higher Education 

Chairman Marks convened the meeting at 10:14 a.m. President 
Knapp indicated that his Statement on Planning to the Board of Re- 
gents highlights ongoing planning processes at the University and 
attempts to give a context within which the planning process is 
taking place. Developed in consultation with the campuses, the 
statement sets out basic assumptions about the external environ- 
ment and relates them to the priorities and objectives in areas 
such as research and scholarship, graduate and professional educa- 
tion, public and technical assistance, and management and planning. 
The document further identifies critical planning questions which 
will be addressed by the University over the coming years. 

The Committee generally agreed with the President's state- 
ment noting that it is a good educational document for the Board of 
Regents as they begin to address their planning responsibilities. 

Chairman Marks turned to the question of Boston Reorganiza- 
tion , particularly addressing to what extent should the Board of 
Trustees amend, if at all, its position on reorganization in the 
Boston area as voted in "A Possible Framework for the Reorganiza- 
tion of Public Higher Education in the Boston Area" (Doc. T79-086) 
and as further articulated in the April 1, 1980 "Position Paper on 
Reorganization" (Doc. T80-023). Discussion centered around a posi- 
tion with regard to the Massachusetts College of Art (MCA) and its 
possible relationship to the University. It was the general con- 
sensus of the Committee that the Board's original position on the 



Statement on 
Planning to 
the Board of 
Regents 



Boston Re- 
organization 



LRP 
10/15/80 



Proposed 
Amendments 
to the Re- 
organization 
Statute 



UNIVERSITY OF MASSACHUSETTS 



MCA was moderate and should not be substantially changed. It was 
suggested that the possibility of developing a comprehensive arts 
program in the Boston area might be introduced into discussion and 
that the economic factors related to the MCA's affiliation with 
UM/Boston be highlighted. 

President Rnapp reviewed a draft list of Proposed Amendments 
to the Reorganization Statute , which was developed by University 
Counsel Searson at the President's request. The amendments attempt 
to clarify the reorganization statute and to bring Chapter 75, the 
"University of Massachusetts Statute," into accordance with the 
Board of Regents system. The President highlighted basic areas in 
the reorganization legislation which the amendments would clarify: 
(1) fiscal and management autonomy for the University and the Board 
of Regents; (2) personnel and labor relations authority; (3) rule- 
making and policy-making authority; (4) open hearing process with 
matters of consolidation and/or transfer of existing functions; 
(5) legal authority with regard to property. He also reviewed the 
amendment proposed for the expansion of the University's Board of 
Trustees and the proposed changes which would allow the Board of 
Regents authority over its own staff and to set the Chancellor's 
salary. 

President Knapp further explained that the Council of Pub- 
lic Presidents is working to develop an "omnibus" bill which will 
incorporate as many clarifications to existing statute as possible 
and will pursue passage of this bill through the Board of Regents 
and the Governor. 

The Committee discussed the proposed composition of the "ex- 
panded" Board of Trustees for the University and agreed it was ap- 
propriate. A list of amendments, categorized into subject matter 
headings, will be prepared for the Trustees' review as soon as it 
is finalized. 



I 



UM/Worcester- 
Status of 
the Planning 
Process 



Provost Smith reviewed the Status of the Planning Process — 
UM/Worcester , explaining that the campus has been involved in plann- 
ing activities since its inception 10 years ago when the basic 
mission of the school was first articulated. The mission has not 
changed substantially, but the new master plan for the campus will 
incorporate elements of the original plan modified to reflect na- 
tional trends in medical education and health care. Provost Smith 
outlined various planning efforts which had been undertaken over 
the last ten years, including a Faculty Plan which was done in 1976 
to determine the size of faculty needed to achieve departmental 
goals; the accreditation self-study undertaken during the academic 
year 1977-78; the report of the Task Force on the Humanities which 
examined the role of the humanities in medical education; and the 
Allied Health Task Force report reported independently on the Med- 
ical Center's involvement in allied-health programming. 

Chancellor Tranquada noted several other task forces cur- 
rently undertaking studies of specific areas related to planning. 



I 



UNIVERSITY OF MASSACHUSETTS LRp 

10/15/80 
The mechanism is in place for coordinating and updating the base 
of existing reports with those which will be developed, and it is 
hoped that a coherent plan will be completed for submission and 
consideration by the University Administration and the Board next 
spring. 

Chancellor Corrigan explained that UM/Boston completed a 
long range plan just prior to his arrival on the campus and that 
he saw in the next year an opportunity to involve the colleges and 
university community in bringing a greater degree of specificity 
to that general plan. He reported that he is in the process of 
appointing a special committee, in conjunction with the University 
Assembly, to review the existing planning document. This body will 
report to the Assembly on a Five-Year Plan which will be submitted 
to the Chancellor by April 15; a final plan will be developed over 
the summer. Chancellor Corrigan stressed that several critical is- 
sues need to be resolved on the campus with regard to UM/Boston 's 
mission. He noted the difficulties of planning for UM/Boston given 
the move for reorganization of public higher education in the Bos- 
ton area, but indicated that he sees planning primarily as an op- 
portunity to reach consensus on these critical issues on the campus 
to seek acceptance of the mission by the Board and its inclusion 
in the University-wide plan. 

There was no further discussion; the meeting adjourned at 
11:50 a.m. 



OfAUtA- p^ 




Ann S. Hurd 
Administrative Secretary to the 
Board of Trustees 



-3- 



UNIVERSITY OF MASSACHUSETTS 



NOT USED 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON BUDGET AND FINANCE 

October 22, 1980; 2:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

TTENDANCE: Committee and Committee Staff : Acting Chairman Krumsiek; President 

Knapp ; Trustee Baldwin: Mr. Callahan representing Trustee Anrig; 
Mr. Brand, Treasurer; Ms. Hurd , Administrative Secretary 

Absent Committee Members : Trustees Crain, Frechette and Knowles 

Other Trustees : Trustee LaVoice; Ms. Clausen representing Trustee 
King 

University Administration : Mr. Stine. Assistance Vice President 
for Budget 

UM/ Amherst : Chancellor Koffler; Mr. Madson, Vice Chancellor for 
Student Affairs; Ms. Strother, Director, OBIS; Mr. Goldman, Chair- 
man, Distinguished Visitors Program; Mr. Wallace, Treasurer, SGA 



I 



I 



UM/Boston : Chancellor Corrigan 

UM/Worcester : Dr. Howe, Vice Chancellor /Academic Dean 

Trustee Krumsiek, acting for Chairman Crain who was absent, 
convened the meeting at 2:10 p.m. A quorum v/as not present, so 
Trustee Krumsiek stated his intention to have Committee members 
present review all items on the agenda and to report to the Board 
for action. 

President Knapp indicated that Executive Compensation had Executive 
been under discussion for several years. R.ecent legislation has Compensation 
allowed greater flexibility in awarding overscale salaries to sen- (Doc. T80- 
ior level personnel, so he felt it would be appropriate to move 085) 
ahead with an executive compensation policy which would establish 
salary ranges for upper level positions on the campuses and in the 
University Administration. 

The salary ranges set forth in Doc. T80-085 were developed 
after considerable review of salary data available from comparable 
institutions. The document also proposes a mechanism for adjust- 
ing the ranges to allow them to grow appropriately year to year 
without the necessity of redoing the entire study. He noted that 
current salaries are generally encompassed within the recommended 
ranges although they are toward the lower end of the range thus 
allowing for growth of current personnel within their ranges. 

There was general discussion of the document. Trustee 
Krumsiek suggested that executive salary information from the other 



B&F 
10/22/80 



UM/Amherst — 
New Position 
Request and 
Position 
Reclassifi- 
cation 
(Doc. T80- 
018, Adden- 
dum II) 



UNIVERSITY OF MASSACHUSETTS 

New England public universities be included in the comparative data 
and asked if possible this information be made available to the 
Board. He further expressed some question about the automatic ad- 
justment mechanism, particularly the lack of specific Trustee re- 
view of the adjusted ranges. President Knapp indicated he would 
amend the proposal to provide a mechanism for ongoing review of 
adjustments to the salary ranges at the Board level. At the end 
of this discussion, the need to consider the entire compensation 
package including fringe benefits for senior level personnel was 
noted and it was agreed that this would be addressed in the future. 

The Commitee next reviewed the New Position Request and Po- 
sition Reclassification — UM/Amherst which had been tabled at the 
last meeting in order to clarify some apparent discrepancies in the 
background materials. Ms. Strother explained that the different 
salary levels which appeared in the documentation for positions 
with the same title and grade were a function of different dates 
of hire for the incumbents and were stipulated by collective bar- 
gaining agreements. There were no further questions, and Trustee 
Krumsiek said he would report to the Board that the questions 
raised by the Committee had been satisfactorily answered. 

The Committee then turned to Trustee LaVoice's motion which 
was tabled at the October 1 Board meeting. Trustee LaVoice ex- 
plained that his motion with regard to the transfer of state funded 
personnel to trust fund accounts arose from his serious concern 
that the Trustees were not specifically made aware of changes in 
the source of funds, particularly the transfer of state-funded 
personnel positions to student trust fund accounts. He had dis- 
cussed his concerns with Vice Chancellor Madson, and they had agreed 
on a procedure to address this situation. That is, under the 
"justification" on the "New Position Form" (formerly T-BUD form, 
now Form 7) , it would specify that the position had previously 
been funded with state monies. The notation would also include a 
justification for the transfer, thereby bringing Trustee and student 
attention to the proposed transfer. 



Progress Re- 
port on the 
Student Ac- 
tivities 
Accounting 
System 



In discussing whether to take formal action as proposed by 
Trustee LaVoice, Trustee Krumsiek said that he did not see the need 
for Trustee action since this matter could be addressed procedurally 
within the existing budget process. He asked, however, that the 
minutes clearly reflect the Trustees' desire that changes in fund- 
ing sources be brought to the attention to the Board in a manner 
deemed appropriate by the Administration. There were no objections 
to this approach. 

The Committee then discussed the Progress Report on the Stu- 
dent Activities Accounting System . Mr. Madson reported that the 
system became effective on July 1, and that excellent progress has 
been made in terms of all dimensions of accounting. The proposal 
called for the development of sub-systems in order to respond to 
the unique needs within the student activities area. Two sub-systems 



-2- 



I 



I 



UNIVERSITY OF MASSACHUSETTS 

have been developed and have been adopted after being reviewed by 
the Student Government Association and staffs of Administration 
and Finance and Student Affairs. It was noted that the progress 
report had been distributed to the entire Board, so that members 
of the Audit Committee will have an opportunity to read it. 

Mr. Madson reviewed the proposed plan for the use of the 
interest generated by the Distinguished Visitors Program Endowment 
Fund — UM/Amherst. The plan basically proposes to increase the en- 
dowment fund principal to $100,000 and to use the interest earned 
by the principal to supplement the program offerings. The proposal 
was developed by the student leadership of the DVP and has been re- 
viewed and approved by the Student Government Association, the cam- 
pus Administration and Treasurer Brand. Mr. Goldman indicated that 
there was an amendment to page 2 of Doc. T80-086; that is, the addi- 
tion of the following language, "6. The Distinguished Visitors Pro- 
gram Committee reserves the right to return unused earned income to 
the principal." There were no objections to the change, and Trustee 
Krumsiek said he would include it in his report to the Board. 

For the Committee's information, Dr. Howe gave a presentation 
of the Status of the Opening of the Hospital at UM/Worcester . 

At approximately 4:15 p.m. the meeting was adjourned. 



B&F 
10/22/80 



UM/Amherst — 
Distinguished 
Visitors Pro- 
gram Endowment 
Fund 
(Doc. T80-086) 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



I 



-3- 



UNIVERSITY OF MASSACHUSETTS 



- 



UNIVERSITY OF MASSACHUSETTS 



I 



ATTENDANCE : 



MINUTES OF THE MEETING OF THE AUDIT COMMITTEE 

October 30, 1980; 3:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Committee and Committee Staff : Chairman Dennis; President Knapp; 
Trustees Crain and LaVoice; Ms. Hurd , Administrative Secretary 



Committee Members Absent : Trustee Baldwin 

Other Trustees : Trustee Alberto 

University Administration : Mr. Manigault, Director of Auditing 

UM/ Amherst : Ms. Strother, Associate Director, Office of Budgeting 
and Institutional Studies; Mr. Page, Director, Financial Affairs 

UM/Worcester : Mr. Fosselman, Director of Financial Affairs 



I 



I 



Chairman Dennis convened the meeting at 3:17 p.m. He began 
discussion of the Entrance Conference with the Consortium of Peat , 
Marwick, Mitchell; Stewart, Benjamin & Brown; and Watson, Rice for 
the FY80 Audit of Certain Trust Funds — UM/ Amherst, by reviewing 
sections of the Audit Protocols, particularly as the Protocols re- 
lated to affirmative action. 

Trustee Crain noted that the auditors should be aware that 
they were to report to the Audit Committee and that they should feel 
free to consult with the Committee at any time. Chairman Dennis 
noted the need for a timely completion of the audit; Mr. Manigault 
then described certain changes in the University's audit procedures, 
which were designed to insure that the University would act promptly 
in all phases of the process. 

It had been suggested to the consortium, Mr. Manigault con- 
tinued, that the reports of each member be combined and submitted 
as a package, rather than three separate reports. 

Representatives of the consortium said that they were fully 
aware of their relationship to the Committee and of the concerns of 
the Committee regarding the timeliness and reporting. 

At the request of the Chairman, representatives of Peat, 
Marwick, Mitchell began discussions of Exit Conference and FY79 
Trust Fund Audits — UM/ Amherst. Fifteen trust funds had been audited. 
In four of these the auditors had disclaimed an opinion: the Geo- 
logy Microprobe Trust Fund, because of lack of evidence as to the com- 
pleteness of recorded revenues; Office of Registered Student 
Organization, because of questions of the propriety of charges to 
individual groups and an unreconciled difference of $40,483 between 



UM/ Amherst — 
FY80 of 
Certain Trust 
Funds 



UM/Amherst — 
Exit Conferenc 
and FY79 Trust 
Fund Audits 



Audit 

Committee 

10/30/80 



UM/ Amherst — 
FY79 Trust 
Fund Audits, 
Response to 
Management 
Letters 



UNIVERSITY OF MASSACHUSETTS 

the records of the RSO system and that of the University (this 
appeared to be a bookkeeping problem, not a loss of funds) ; Tran- 
script Services, because of lack of evidence as to the completeness 
of recorded receipts; and Office of Residential Resource Management, 
because of the question of the legal propriety of borrowing funds 
acquired to construct one building and using such funds to furnish 
another building (counsel had refused to issue an opinion as to the 
legality of these loans). It was noted that the auditors had found 
little evidence of significant cooperation between the UMass Build- 
ing Authority and the University. 

The Committee then discussed FY79 Trust Fund Audits — UM/ 
Amherst, Response to Management Letters . Trustee La Voice, speaking 
of the Office of Registered Student Organization audit, said that a 
new accounting system had been adopted which would solve many prob- 
lems. There was, however, a continuing problem stemming from the 
staff ignoring established rules and procedures, which Mr. Manigault 
said, would be solved by educating the staff. Also, the matter of 
accountability between the Student Government Association and the 
campus administration was somewhat hazy. 



Trustee Crain said this matter should be looked into. Also, 
there was evidence that certain recommendations by auditors were 
ignored. The campus administration should insure that the auditors 
recommendations were responded to, either by implementation or de- 
murrer. 

In response to Chairman Dennis's question, the representa- 
tives of Peat, Marwick, Mitchell said that there had been a signifi- 
cant improvement in the operational management and fiscal responsi- 
bility in the area of trust funds over the past few years. The 
University would soon be able to have a single system-wide audit, 
rather than the account by account audits that are now necessary. 



Annual Audit 

Plan for 

FY81 

(Doc. T80- 

074) 



The Committee then discussed Annual Audit Plan for FY81 . Mr. 
Manigault said the plan is ambitious, but is based on the assumption 
that there will be funds available to hire two additional auditors. 
If new auditors cannot be hired, however, the plan is divided into 
two categories — those audit functions which could be performed by 
the staff now on board, and those which would have to be delayed if 
additional staff is not available. 



New government regulations, Mr. Manigault continued, mandate 
a biennial audit of federal student financial aid programs. Though 
not stated, it is apparent that the government was mainly interested 
in paybacks. For this reason Mr. Manigault recommended that part 
of the initial audit be done by an outside firm in order lend greater 
credibility to the audit. 

After discussion it was then moved, seconded and 

VOTED : To approve the Annual Audit Plan for FY81 
as set forth in Doc. T80-074. 



-2- 



I 



UNIVERSITY OF MASSACHUSETTS Audit 

Committee 



In the matter of Status of Medical Center FY80 Audit, 
Mr. Manigault said that the external auditors had asked that the 
Committee be informed that they are having difficulty in getting 
the necessary schedules and details and have asked for a second 
extension of the deadline for completing the audit. 

In the discussion which followed it was apparent that the 
problems stemmed from lack of staff and inadequate systems at the 
Medical Center. It was the consensus of the Committee that the 
deadline should be extended for one month. 

There was no further businss to come before the Committee 
and the meeting was adjourned at 5:37 p.m. 



10/30/80 

Status of 
Medical Cen- 
ter for FY80 
Audit 



iUw 




John F. Miller 

Assistant to the Secretary 



I 



I 



-3- 



UNIVERSITY OF MASSACHUSETTS 



UNIVERSITY OF MASSACHUSETTS 



I 



ATTENDANCE 



I 



I 



MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES 

November 5, 1980; 2:00 p.m. 
Chancellor's Conference Room 
Administration Building 
Harbor Campus 
University of Massachusetts/Boston 

Trustees and Trustee Staff : Chairman Healey; President Knapp ; 
Trustees Alberto, Baldwin, Breyer, Burack, Crain, Dennis, Donlan, 
Knowles , Krumsiek, La Voice, Popko, Rob sham, Shearer and Troy; Mr. 
Callahan representing Trustee Anrig; Ms. Clausen representing 
Trustee King; Mr. Colby representing Trustee Winthrop ; Mr. Lenhardt 
representing Trustee Frechette; Ms. Hurd, Administrative Secretary 

Absent Trustees : Trustees Atkins, Beaubien, Marks, McNeil, 
Morgenthau and Okin 

University Administration : Mr. Lyons, Associate Vice President for 
Academic Affairs; Ms. Veith, Assistant Vice President for Labor Re- 
lations and Personnel; Mr. Searson, General Counsel 

UM/ Amherst : Chancellor Koffler 

U M/Boston : Chancellor Corrigan 

UM/Worcester : Chancellor Tranquada 

The meeting was called to order at 2:08 p.m. Chairman 
Healey asked if there were any corrections or additions to the min- 
utes of the prior meeting of the Board. There were none and it was 
moved , seconded and 

VOTED : To approve the minutes of the October 1, 1980 

meeting of the Board of Trustees as circulated. 

The Chairman introduced Charles Bowen, Associate Professor 
of English, who had asked to address the Trustees on behalf of the 
UM/Boston Faculty Staff Union. Mr. Bowen referred to a letter from 
the Union, which had been distributed to the Trustees on entering 
the meeting room, and explained in some detail the Union's dissafis- 
f action with the progress of the collective bargaining negotiations. 

The Board then turned to the formal agenda. President Knapp 
reported he had recently established a committee to examine the role 
of telecommunications in the future of the University since, given 
the number of adult students, it is necessary to find better uses 
for such devices. He had told the Board of Regents of this action 
and had received a positive response. President Knapp added that 
he continues to keep the Regents informed of prospective actions by 
the University in matters such as long-range planning and tuition 
policy. 



Approval of 
the Minutes 
of Prior 
Meeting 



President 's 
Comments 



BOT 
11/5/80 



UM/Amherst — 
Chancellor's 
Remarks 



UM/Boston — 
Chancellor' s 
Remarks 



UNIVERSITY OF MASSACHUSETTS 



The Regents continue to be active. A committee has been 
organized to examine reorganization in Boston. Two Regents will 
visit UM/Boston in early December; and discussions are underway 
about the possibility of a Board of Regents meeting at Amherst in 
the spring of 1981. The President concluded by noting that the 
Regents have given every indication of an interest in the Univer- 
sity and its quality. 

Chancellor Koffler reported that the Halloween weekend had 
been peaceful on the Amherst campus as a result of careful plan- 
ning by the Student Government and the staff, and by the very re- 
sponsible attidude adopted by the Board of Editors of the Collegian. 
Members of the sororities and the fraternities had also served as 
early morning clean-up crews. 

Turning to other matters, Chancellor Koffler said the Small 
Business Development Center is funded with $200,000 from the fed- 
eral government and $100,000 from the state. The Center is yet 
another example of how the campus serves the Commonwealth. Also, 
the campaign to fund the Equine Center has received a major gift of 
$50,000 from Dr. Robert Lawrence of the Class of 1922. David Porter 
of the English Department, the Chancellor continued, arranged an 
Emily Dickinson symposium to commermorate the 150th anniversary of 
her birth. The symposium, as the New York Times had reported, at- 
tracted international attention and was very successful. The Cam- 
pus Center hosted a meeting on solar energy which approximately 
3000 people attended; again, the event was favorably received. 

Chancellor Corrigan reported on Enrollment at UM/Boston — 
8,640 head count students, or 7,097 full-time equivalents, repre- 
senting a significant increase over last year. Despite a projected 
decline in enrollment, one third of the increase is in the College 
of Arts and Sciences reversing a two year trend. 

Graduates of the Class of 1980, the Chancellor continued, 
are doing well. Members of the class are attending at least thirty 
prestigious graduate schools, including some of the top schools of 
law and medicine in the country. Also, the campus has for the first 
time awarded merit scholarships to three incoming students, and 
awarded two Colonial Penn Life Insurance Company Elder Scholarships. 

Chancellor Corrigan reported that a campus advisory panel had 
been appointed to deal with the problem of sexual harrassment. He 
informed the Trustees on an on-going series of lectures, supported 
by the S&H Foundation, on the City of Boston and of the Annual Harbor 
Gallery Exhibition of Student Art, which is now open. Chancellor 
Corrigan concluded his remarks by noting that he had been asked to 
serve on the National Advisory Board for the production of an Every- 
woman's Guide to Colleges and Universities. 

Chancellor Tranquada reported that 29 graduates of the Medi- 
cal School are now practicing medicine; 17 of these established 



I 






•2- 



I 



UNIVERSITY OF MASSACHUSETTS 

practice in the Commonwealth and 19 are in primary care, 
ures represent percentages above the national averages. 



Both fig- 



I 



I 



The Medical Center had, for the third time, renegotiated 
the contract for the operation of the Area Health Education Cen- 
ters. The $1.8 million budget will support the five Centers now 
in operation. 

Chancellor Tranquada reported that the Massachusetts 
Post-Secondary Education Commission awarded the Medical Center's 
Gerontology Planning Project a grant of $48,000 for the funding of 
a regional homemaker/home health aide training cooperative. Con- 
cluding his remarks, the Chancellor noted that at the Annual Em- 
ployees Award Dinner, 40 employees received recognition of five 
years service and five received 10 year awards — clear evidence of 
the Worcester campus' maturity. 

In the absence of Trustee Marks, Trustee Troy reported 
on the October 15 Long-Range Planning Committee. The Committee 
first discussed relationships with the Board of Regents and what 
the University sees as the basic priorities in the planning pro- 
cess at the three campuses. 

The Committee also discussed reorganization in Boston, 
particularly the two documents previously considered by the Board, 
A Possible Framework for the Reorganization of Public Higher Ed- 
ucation in the Boston Area (Doc. T70-086, approved 8/29/79), and 
Position Paper on Boston Reorganization (Doc. T80-023A) . The Com- 
mittee generally agreed that the University's position as reflected 
in these documents continues to be appropriate. 

The Committee discussed proposed amendments to the reor- 
ganization statute which would clarify several basic areas in the 
legislation including fiscal management autonomy of the University 
and the Board of Regents; personnel and labor relations authority; 
rule and policy making authority; open hearing processes for mat- 
ters on consolidation and/or transfer of existing functions; and 
legal authority with regard to property. The Committee reviewed 
the proposal for an expanded Board for the University which is con- 
sidered a critical matter since a nine-member Board could not func- 
tion on a committee system; the Committee also generally agreed that 
amendments granting the Board of Regents authority over its own 
staff and to set the Chancellor's salary were appropriate. Trustee 
Troy said the Committee also heard reports on the planning process 
at Worcester and Boston. 

At the conclusion of Trustee Troy's report, there was 
some discussion regarding the proposed amendments to the reorgani- 
zation statute. Trustee Burack expressed her concern that the de- 
velopment and discussion of proposed amendments to the reorganiza- 
tion legislation outside the University implied Board approval. 
President Knapp indicated that at no time in the course of these 



HOT 
11/5/80 

UM/ Worcester — 
Chancellor' s 
Remarks 



Report of the 
Long-Range 
Planning 
Committee 



Reorganization 
of Public High- 
er Education 



-3- 



BOT 
11/5/80 



Report of Com- 
mittee on Bud- 
get and Finance 

Executive 
Compensation 



UNIVERSITY OF MASSACHUSETTS 

discussions had it been suggested that the amendments carry formal 
Board approval; rather, discussion of the proposed amendments 
among the segments was intended to help clarify the new legislation 
in order to facilitate a smooth transition and an efficient opera- 
tion under the Board of Regents system. It was noted that keeping 
the Long-Range Planning Committee apprised of the status of these 
discussions was appropriate; a final draft of proposed amendments 
would be provided to the Trustees for their consideration when for- 
mal action is required in accordance with Board procedure. 

Trustee Crain reported for the Committee on Budget and 
Finance. The Committee had deferred action on Executive Compensa- 
pending the submission of additional documentation. Also, Trus- 
tee Krumsiek, who had chaired the meeting in the absence of Trus- 
tee Crain, had asked that the proposed vote be revised to read as 
follows: 



UM/Amherst — 
New Position 
Requests and 
Position Re- 
classifications 
(Doc. T80- 
018, Addendum 

ID 



UM/Amherst — 
Distinguished 
Visitors 
Program En- 
dowment 
Fund 

(Doc. T80- 
086A) 



To approve the salary ranges for major executives 
listed in Attachment I to Doc. T80-085; further, 
to approve the factors described in such document 
as relevant assessment devises with respect to the 
adjustment of such ranges when such adjustments 
are deemed appropriate by the Board of Trustees, 
normally annually or more frequently. 

This rewording, Trustee Crain continued, would eliminate the auto- 
matic adjustment provision found in the original proposed vote. 
The Committee will consider the matter at its next meeting. 

The Committee dealt with the matter of New Position Re- 
quests and Position Reclassifications, Revenue Based Trust Funds — 
UM/Amhert. This was deferred from the September meeting in order 
to clarify apparent discrepancies in the documentation. All ques- 
tions had been resolved and the Committee recommended Board action. 
It was then moved, seconded and 

VOTED : To approve the New Position Requests and the 
Position Reclassifications for Revenue Based 
Trust Funds at UM/Amherst described in Doc. T80- 
018, Addendum II. 

The Committee had also discussed and recommended approval 
of the proposal on the Distinguished Visitors Program Endowment 
Fund — UM/Amherst. Without discussion, it was moved, seconded and 

VOTED : To approve the plan for the disbursement of the 
interest on the Distinguished Visitors Program 
Endowment Fund at UM/Amherst described in Doc. T80-086A. 



Trustee Krumsiek noted that the Committee had also heard a 
well presented and lucid report on the continuing improvement of 
patient capacity of the University Hospital. 



-4- 



I 



UNIVERSITY OF MASSACHUSETTS 

Trustee Dennis reported that the Audits Committee met on 
October 30 and held an entrance conference with the consortium of 
Peat, Mar wick, Mitchell & Co.; Stewart, Benjamin & Brown, P.C.; 
and Watson, Rice & Co. on the FY80 Trust Fund Audits. 



BOT 


11/5/80 


Report of 


the Committee 


on Audits 



The Committee also held an exit conference with the auditors 
of FY79 Trust Fund Accounts. The auditors stated that the Univer- 
sity had made significant improvements in its accounting system 
over the past few years and may soon be in a position to have a 
single system-wide audit rather than the current account-by account 
audits. A single audit had long been a goal of the Committee. 
Finally, the Committee approved the FY81 Audit plan submitted by 
Mr. Manigault , Director of Auditing. Chairman Healey praised 
Trustee Dennis and his colleagues on the Committee for their com- 
mendable performance of a seemingly unglamorous and sometimes 
thankless task. 



i 



Trustee Donlan reported that at its last meeting, the Board 
of Higher Education had made tentative adjustments on budgeting; 
more definite adjustments would follow. The BHE also voted to dis- 
approve a doctoral program proposed by Nova University. Trustee 
Donlan said he was impressed by the depth of analysis of the pro- 
posal by the BHE staff and searching discussion before action was 
taken. 

Speaking as Chairman of the Buildings and Grounds Committee, 
Trustee Donlan reminded the Board that he and President Knapp had 
been authorized to discuss with the Secretary of State the process 
of conveyance of a site to the Secretary for the location of the 
State Archives. In the course of these discussions, the Secretary 
seemed amenable to proceeding within the context the Board had 
established, including a commitment to share the cost of mutually 
incurred expenses. There was also a preliminary agreement regard- 
ing a memorandum of understanding. Both sides realize that some 
items in the memorandum of understanding will have to be developed 
as the Archives building proceeds. 



Report of 
the Delegate 
to the BHE 



State Ar- 
chives 
Building 
Site 



Chairman Healey then asked for discussion on Hospital Manage - 
ment Task Force . Chancellor Tranquada said that as the Hospital 
approaches maturity at an increasingly more rapid rate, there is a 
need to examine the current governance structure. The Hospital 
Management Board has agreed with staff that this should be done. 
Without discussion, it was then moved, seconded and 



Hospital 
Management 
Task Force 



I 



VOTED : To establish a hospital governance task force, 
composed of members of the Board and the Hos- 
pital Management Board, as well as members of 
the Medical School faculty, legal staff and 
representatives of the University and Hospital 
Administration, to review and evaluate the gov- 
erning structure of the Teaching Hospital and 
to advise the Board of recommended changes 



-5- 



BOT 
11/5/80 



UNIVERSITY OF MASSACHUSETTS 

further, to authorize Chairman Healey to 
appoint members to the task force. 

Chairman Healey asked any Trustees who were willing to serve on 
the task force to contact Ms. Hurd . 

Earlier in the meeting Trustee LaVoice had spoken of the 
anticipated crisis in financial aid for students at UM/Amherst as 
a result of the decrease in federal funding for financial aid pro- 
grams. He had indicated that student groups were organizing to 
lobby for increased appropriations and, at the Chairman's suggestion 
he had drafted a resolution to be passed by the Board in support 
of the student's efforts. Without discussion it was moved, sec- 
onded and 



Executive 
Session 



RESOLVED ; Whereas Education is the path to both per- 
sonal and professional advancement; and 
whereas the high cost of education is hind- 
ering the ability for low income students 
to receive quality education; and 
whereas financial aid affords the opportu- 
nity for these students to receive a low- 
cost quality education, 

Be it resolved that the University of Mass- 
achusetts Board of Trustees hereby requests 
that the Congress of the United States fund 
HR 7998 at the levels articulated by the 
American Council of Education, the National 
Association of State Universities and Land- 
Grant Colleges and a coalition of approxi- 
mately 21 additional Higher Education Groups. 

Chairman Healey said that the reorganization legislation 
provides that the new Board of Trustees be appointed on or before 
December 1, 1980, and if there were no objections, he would arrange 
an informal joint meeting of the Board with the new Trustees as 
soon as practicable; there were no objections. 

He then called for a motion to enter executive session in 
order to hear the report of the Ad Hoc Labor Relations Committee 
and to discuss candidates for honorary degrees, as provided in 
Article II, Section 6(c) of the Trustee By-Laws (Doc. T76-051 ,D78) . 
On coming out of executive session, the Board would adjourn immedi- 
ately. There would be no further business. Without discussion, it 
was moved, seconded and on roll call 



VOTED : 



To enter Executive Session, 



Chairman Healey and President Knapp voted for the motion as did 
Trustees Alberto, Baldwin, Breyer, Burack, Crain, Dennis, Donlan, 
Knowles , Krumsiek, LaVoice, Popko, Robsham, Shearer, Troy, Mr. 
Callahan, Ms. Clausen, Mr. Colby, and Mr. Lenhardt. Trustees 



-6- 



UNIVERSITY OF MASSACHUSETTS BOT 

11/5/80 

Beaubien, Marks, McNeil, Morgenthau and Okin were absent. The time 
was 3:10 p.m. 

At approximately 4:30 p.m. it was moved, seconded and 

VOTED : To end the Executive Session. 

The Board adjourned immediately thereafter. 

Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 




-7- 



UNIVERSITY OF MASSACHUSETTS 



I 



NOT USED 



I 



UNIVERSITY OF MASSACHUSETTS 



TTENDANCE: 



MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON FACULTY AND EDUCATIONAL POLICY 

November 12, 1980; 2:00 p.m. 
Thirteenth Floor Conference P.oom 
250 Stuart Street 
Boston, Massachusetts 

Committee and Committee Staff : Chairman Troy; President Knapp; 
Trustees Dennis and Robsham; Mr. Colby representing Trustee 
Winthrop; Ms. Hurd , Administrative Secretary 

Absent Committee Members : Trustees Beaubien, Breyer, Burack, 
Popko and Morgenthau 

UM/ Amherst : Chancellor Koffler 

UM/ Bos ton ; Chancellor Corrigan; Mr. Greene, Vice Chancellor for 
Academic Affairs and Provost 



Chairman Troy convened the meeting at 2:15 pm. and asked for 
consideration of the first agenda item, the Establishment of the 
B.S. Degree in the College of Management and Professional Studies — 
UM/Boston. Provost Greene explained the reasons why the change 
from the B.A. degree, which has been awarded by the College since 
its establishment, to the B.S. is recommended. He cited the number 
of comparable undergraduate business and management programs which 
offer the B.S., both locally and nationally, and referred to the 
practical implications of the B.S. versus the B.A. in relation to 
employment for graduates of the College. 

Consistent with program requirements for the B.S. degree of- 
fered in the College of Arts and Sciences, the program in CMPS will 
be modified to include a heavier emphasis on mathematics and the 
sciences, although a strong liberal arts core will be maintained. 
There was general agreement that the change was appropriate and, 
with the understanding that any changes in the program requirements 
would not prevent anyone currently enrolled in the program from 
completing on schedule, it was moved, seconded and 



UM/Boston — 
Establishment 
of the B.S. 
Degree in the 
College of 
Management and 
Professional 
Studies 
(Doc. T80-088) 



VOTED : To recommend that the Board authorize the College 
of Management and Professional Studies at Boston 
to offer the degree Bachelor of Science to gradu- 
ates of its Management Programs. (Doc. T80-088) 

The Committee reviewed recommendations for two Tenure Awards 
— UM/Amherst . 



UM/Amherst — 



Both candidates had been originally hired by the Uni- Tenure 
versity mid-year, so their tenure reviews were off the usual tenure Awards 
cycle in the spring. President Knapp indicated that both individuals (Doc. T80-087) 
are strong candidates and had received unanimous recommendations at 
all levels. It was moved, seconded and 



F&EP 
11/12/80 



UNIVERSITY OF MASSACHUSETTS 

VOTED : To recommend that the Board concur in the 
award of tenure by the President to 
Elisabeth Selkirk as Associate Professor 
of Linguistics and to George R. McDowell 
as Associate Professor of Food and Re- 
sources Economics, both at UM/ Amherst. 
(Doc. T80-087) 

Before the meeting adjourned, Chancellor Corrigan mentioned 
that he would be brining a recommendation for an appointment with 
tenure of an outstanding black artist. Although he recognizes and 
understands the Board's reluctance to make initial appointments 
with tenure, the appointment would bring great distinction to the 
University as well as continue the campus' commitment to the re- 
cruitment and tenure of qualified minority faculty. 

In discussing the recent success of the Boston campus in 
attracting minority faculty, Trustee Dennis suggested that it would 
be helpful if some kind of progress report could be prepared to 
bring attention to the actions taken over the last six months in 
increasing minority hiring. 

There was no further business and the meeting was adjourned 
at 2:50 p.m. 



I 



Ccwn /&. 




Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



I 



-2- 



L 



UNIVERSITY OF MASSACHUSETTS 

■MINUTES OF THE MEETING OF THE TRUSTEE COMMITTEE 
ON BUILDINGS AND GROUNDS 

November 12, 1980; 3:30 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

ATTENDANCE: Committee and Committee Staff : Chairman Donlan; President Knapp ; 

Trustee Robsham; Mr. Callahan representing Trustee Anrig; Mr. Colby 
representing Trustee Winthrop ; Ms. Hurd , Administrative Secretary 

Absent Committee Members : Trustees Atkins and Burack 

UM/Amherst : Mr. Beatty, Vice Chancellor for Administration and Fi- 
nance; Mr. Littlefield, Director of Planning 

UM/Boston : Chancellor Corrigan; Mr. Baxter, Vice Chancellor for 
Administration and Finance; Mr. Prince, Director of Planning and 
Development 

UM/Worcester : Mr. Quinlan, Director of Physical Plant 

Mr. Donlan convened the meeting at 3:40 p.m. When the Com- Emergency 
mittee reviewed the Capital Outlay Request for the University, it Repair Pro- 

■was suggested that certain items included in the request be iso- jects 
lated from the usual capital outlay budget process since they rep- 
resented situations which were serious human safety dangers. Three 
Emergency Repair Projects have been identified, and Mr. Prince re- 
ported on the University's efforts to secure funding for them. Two 
of the items are on the Harbor campus: the cracking and deteriora- 
tion of the brickwork facing on the Harbor campus library and the 
leaks and water seepage problem in the utility building roof. The 
third emergency repair item involves renovation and replacement of 
the elevator system in the Downtown Center (250 Stuart Street) . 

Mr. Prince explained that the University was advised that, 
since a single fund for special capital outlay repair projects for 
higher education had been appropriated, funding for the University's 
emergency items should be pursued through the House and Senate Ways 
and Means Committee which were, under the provisions of the appro- 
priation legislation, developing the lists of items to be submitted 
to Administration and Finance for funding. Representatives of the 
House and Senate Ways and Means Committees had since visited the cam- 
pus to inspect the buildings at the University's invitation. Mr. 
Prince had kept in touch with the Committee' staff working on the 
list of repair projects, and indicated that there is a good chance, 
in light of the visits to the site, the University will receive fund- 
ing. 



B&G 
11/12/80 



State Ar- 
chives and 
Record 
Center 
Building 



UNIVERSITY OF MASSACHUSETTS 



He also noted that $10,000 of emergency funds had been re- 
leased from the Bureau of Building Construction for immediate cri- 
tical repairs to the brick masonry of the Library; further repair 
work is still necessary. Mr. Prince also pointed out to the Com- 
mittee that even though $9,870,000 was recommended for these 
"special" repairs, the legislature appropriated only $4,250,000. 
He also noted that, in spite of the availability of limited fund- 
ing for special repair projects, it is not a truly "emergency" 
procedure because it is still necessary to follow the lengthy de- 
signer selection, appropriation, and allocation processes. 

President Knapp added that there are two other items, one 
each from UM/ Amherst and UM/Worcester , which may be included in the 
list for special funding once more complete budgetary information 
is available for analysis. These items will be presented to the 
Committee at its next meeting. 

Chairman Donlan briefly reviewed the discussions with regard 
to the conveyance of University-owned land on Columbia Point for 
the State Archives and Record Center Building . In accordance with 
the vote of the Board, certain conditions were to be included in 
the property conveyance to the Secretary of State. After discussions 
with the Secretary, the University was assured that 1) the Secretary 
of State did indeed want Site A; and 2) he is agreeable to taking re- 
sponsibility on a fair share basis for costs related to shared use of 
facilities, utilities, etc. on Columbia Point. Chairman Donlan read 
the Secretary's November 4th letter to the President in which he 
stated he would "accept the vote of the Trustees" although he "would 
prefer that no conditions be tied to the transfer action." The Sec- 
retary further noted his continued intention to work with the Univer- 
sity to develop a memorandum of understanding subsequent to the 
transfer of land to address issues of mutual concern to the Trustees 
and the Secretary. Chairman Donlan added that although the Board 
vote of September 10th had stipulated a six-month time limit for the 
development of the memorandum of understanding, he had assured the 
Secretary of State that the Trustees would be flexible in this mat- 
ter recognizing that several items within such an agreement would 
need to be worked out as the building progressed. 

There was some discussion whether a new Board vote was 
needed in light of the more recent discussions and agreements with 
the Secretary of State, and it was agreed that a formal instrument 
of transfer should be prepared for approval of the Board. Motion 
was then made, seconded and 

VOTED ; To recommend that the Board call for the prep- 
aration of an instrument of transfer, consistent 
with the correspondence between the President 
and the Secretary of State implementing the vote 
of the Board of Trustees of September 10, 1980. 



I 



I 



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UNIVERSITY OF MASSACHUSETTS 

At the conclusion of this discussion, President Knapp noted 
Chairman Donlan's invaluable help in this matter, and particularly, 
his asstance in drafting the President's letter to Secretary 
Connolly. 

Chairman Donlan then asked for an update on the opening of 
the Catherine Forbes Clark Athletic and Recreation Center — UM/ 
Boston. Mr. Prince explained that construction of the athletics 
facility began in the spring of 1978 with a contract completion 
time of the fall of 1979; that date was extended through change 
orders through the spring of 1980. Since that time, the contrac- 
tors have been working to complete the building. Although the 
building could be occupied this fall, there are two or three ser- 
ious problems which forced the University to reject the serving 
of the certificate of occupancy issued by the Bureau of Building 
Construction last week. One of the problem areas relates to the 
truss design of the supporting platforms for heat and ventilation 
machinery above the gymnasium and ice rink. When this problem 
was identified last fall, the University requested that the BBC 
involve an outside consultant to reassure the University that the 
original design and the modifications to remedy the situation were 
adequate and to provide the University with assurance that the 
construction was safe. The final report from the consultants has 
not been issued, and the University feels it is not appropriate to 
occupy the building before this report is complete. 

The other matter concerns the fire department certification. 
The fire department has inspected the building and made recommenda- 
tions for several changes in the fire-protection systems including 
a requirement that the smoke detectors be connected to the central 
fire alarm system. Mr. Prince said that these two major matters 
should be resolved shortly and he and Mr. Baxter expect that the 
building will be available for occupancy within the next few weeks. 

The Committee agreed with the assessment that the resolution 
of the two safety items is critical before the University occupies 
the building, and indicated their support of the University's posi- 
tion in this matter. 



B&G 
11/12/80 



UM/Boston — 
Catherine 
Forbes Clark 
Athletic and 
Recreation 
Center 



Chancellor Corrigan mentioned that the Athletic Policy and 
Fee Structures would be reviewed by the Committees on Student Af- 
fairs and Budget and Finance on November 19th for action by the 
Board at its December meeting. Further, the campus is planning a 
major event to celebrate the formal opening of the Athletic Center 
in February to which many individuals who have been very much in- 
volved in the Center's creation will be invited. 

The Chairman turned to the final agenda item, Residence Hall 
Renovation — UM/ Amherst. Mr. Beatty explained that the renovation of 
Brooks House is a routine renovation of one of the state-owned dorm- 
itories; funds had been appropriated in 1978 to renovate Brooks and 
Knowlton. (Work on Knowlton has been completed.) The work involves 



UM/Amherst — 
Residence Hall 
Renovation 



-3- 



B&G 
11/12/80 



UNIVERSITY OF MASSACHUSETTS 

the replacement and renovation of the electrical and mechanical 
systems, the addition of energy conservation features and the mod- 
ification of fire protection systems to meet current standards, as 
well as remodelling to provide access to the handicapped and to 
reconfigure the dormitory space to reflect current lifestyles. Af- 
ter some general discussion, it was moved, seconded and 

VOTED : To recommend that the Board approve the plans 
and working drawings for the renovation and 
remodelling of Brooks Hall at Amherst and to 
authorize the Chancellor to proceed with the 
project . 

At the conclusion of the formal business, President Knapp 
mentioned to the Committee that he had discussed with Chairman 
Donlan the need to review the facilities planning process within 
the University, particularly whether the present organization, 
given the staff reductions in the facilities planning area at the 
University administration level, adequately meets the need for 
critical review of campus and university priorities. He indicated 
that he has received a proposal from Wallace, Floyd, Ellenzweig, 
Moore, Inc. , an architectural and planning firm already familiar 
with the University, for a two-month study which would be com- 
pleted and available for Trustee review before March. He had also 
discussed the proposal with the Chairman of Budget and Finance who 
agrees that the study is needed and feels that the approach is 
appropriate. 

There was no further business and the meeting adjourned at 
4:40 p.m. 




Ann S. Hurd 
Administrative Secretary to the 
Board of Trustees 



I 



-4- 



I 



ATTENDANCE 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE AUDIT COMMITTEE 

November 25, 1980; 3:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Commit tree and Committee Staff : Chairman Dennis; President Knapp ; 
Trustees Baldwin and LaVoice; Ms. Hurd, Administrative Secretary 

Committee Members Absent : Trustees Grain and King 

University Administration : Mr. Manigault, Director of Auditing 

UM/Amherst : Ms. Strother, Associate Director, Office of Budgeting 
and Institutional Studies 

The meeting was called to order at 3:07 p.m. Chairman 
Dennis called for discussion of Policy on Use of Minority and 
Women-Owned Firms (Addition to Audit Protocols, Doc. T80-019 ) . 

Mr. Manigault said the proposed addition had been suggested 
by the Committee at its July 16, 1980 meeting. In the past, in 
setting forth such policies, it had been Trustee practice to in- 
clude small businesses as well as women-owned and minority firms. 
However, since so many auditing firms qualify as small businesses, 
if they were included it would make the policy unworkable. 

After a brief discussion it was moved, seconded and 



Policy on 
Use of 

Minority and 
Women-Owned 
Firms 

(Addition to 
Audit Protocols) 
(Doc. T80-019) 



I 



VOTED : To recommend that the Board amend the Audit 
Protocols by appending the following: 

22. The Committee will establish a fiscal year 
dollar goal for audit services contracts 
that should be awarded to minority or women- 
owned firms. This goal will be part of the 
University's total Small Business and 
Minority /Women Owned Business Purchasing 
Program. With the Annual Audit Plan, Uni- 
versity Administration will recommend to 
the Committee the specific audits and the 
procurement approach to accomplish the 
established dollar goal. 

The Committee then discussed External Audits of Electronic 
Data Processing Systems . Mr. Manigault said that his staff, at 
present, does not have the capability to do a complete audit of 
computer based accounting systems. Persons trained in this rela- 
tively new form of auditing are few and far between. For this rea- 
son he asked the Committee to authorize him to use internal staff 
for those phases of the EDP audits that are within the staff's 



External Audits 
of Electronic 
Data Processing 
Systems 



Audit 
11/25/80 



UNIVERSITY OF MASSACHUSETTS 

capabilities and to contract out the more arcane phases of the 
audits. After a thorough discussion the Committee agreed to ap- 
prove the requested authorization. 



I 



External 
Audits of 
Grants 
and Con- 
tracts 



Expansion 
of the Staff 
of the In- 
ternal 
Auditing 
Department 

FY80 Annual 
Report of 
the Internal 
Auditing 
Department 



The Committee then discussed External Audits of Grants and 
Contracts . Mr. Manigault said he was not asking for any action 
by the Committee on this matter at this time. The federal govern- 
ment has issued new standards for auditing grants and contracts; 
however, guidelines for the use of the new standards have yet to 
be issued. Mr. Manigault said he has contacted the appropriate 
government officials and informed them that the University is ready 
to act as soon as the guidelines are available. 

The Committee then briely discussed Expansion of the Staff 
of the Internal Auditing Department and FY80 Annual Report of the 
Internal Auditing Department . 

There was no further business to come before the Committee 
and the meeting was adjourned at 4:17 p.m. 



UJ 



( 




John F. Miller 

Assistant to the Secretary 



I 



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I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE 
COMMITTEE ON FACULTY AND EDUCATIONAL POLICY 

December 3, 1980: 12:30 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 



TENDANCE 



Committee and Committee Staff : Acting Chairman Robsham; President 
Knapp; Trustee Popko; Mr. Colby representing Trustee Winthrop; Mr. 
Miller, recorder 



Absent Committee Members : Trustees Beaubien, Breyer, Burack, 
Dennis, Morgenthau and Troy 

University Administration : Mr. Lyons, Associate Vice President for 
Academic Affairs 



I 



UM/ Amherst : Chancellor Koffler 

UM/Boston : Ms. Fergusson, Assistant Chancellor 

UM/Worcester : Chancellor Tranquada; Mr. Smith, Provost 

In the absence of Trustee Troy, Trustee Robsham assumed the 
chair and called the meeting to order at 12:35 p.m. He called for 
consideration of the Graduation Lists — UM/Boston. After a brief 
discussion it was moved, seconded and 



VOTED 



To recommend that the Board approve the 
September, 1980 graduation list of the 
University of Massachusetts at Boston 
(Doc. T80-083A) subject to the comple- 



tion of 



1 1 



requirements as certified 



by the recorder of the campus. 

The Committee reviewed the Appointment with Tenure of Mr. 
Richard Yarde as Associate Professor of Art — UM/Boston. The Com- 
mittee agreed that Mr. Yarde had very impressive credentials. It 
was noted that one person in the campus review process had abstained 
from voting, not as a reflection on Mr. Yarde but because she was 
opposed to appointments with tenure as a matter of principle; other- 
wise the appointment carries the strong endorsement on the campus. 
It was then moved, seconded and 



UM/Bos ton- 
Graduation 
Lists 

(Doc. T80- 
083A) 



UM/Boston — 

Appointment 

with Tenure 

of Mr. Richard 

Yarde 

(Doc. T80-092) 



I 



VOTED : To recommend that the Board concur in the 
appointment by the President of Richard 
Yarde as Associate Professor of Art with 
tenure at the University of Massachusetts 
at Boston. (Doc. T80-092) 



F&EP 
1V3/80 

UM/Worcester - 

Appointment 

with Tenure 

of Francis 

Ennis 

(Doc. T80- 

091) 



UNIVERSITY OF MASSACHUSETTS 

The Committee then considered Appointment with Tenure of 
Francis Ennis — UM/Worcester who is a world authority in the field 
of viral genetics. His appointment would be a joint appointment 
in the Departments of Medicine and Molecular Genetics and Micro- 
biology. It was noted that UM/Worcester had been planning an in- 
terdepartmental program in immunology for some time and Dr. Ennis 
will be the cornerstone in that program. After a brief discussion 
it was moved , seconded and 

VOTED : To recommend that the Board concur in the 
appointment by the President of Francis A. 
Ennis as Professor of Medicine and Molecular 
Genetics and Microbiology with tenure at the 
University of Massachusetts at Worcester. 
(Doc. T80-091) 



I 



UM/Worcester- 

Tenure 

Appeal 



Chairman Robsham then called for a motion to enter Executive 
Session to discuss Tenure Appeal — UM/Worcester in accordance with 
Article II, Section 6(c) of the Trustee By-Laws (Doc. T76-051,D78) . 
At 12:55 p.m. it was moved, seconded and on roll call 



Executive 
Session 



VOTED : To enter Executive Session. 

Chairman Robsham, President Knapp, Trustee Popko and Mr. Colby voted 
for the motion. Trustees Beaubien, Breyer , Burack, Dennis, Morgenthau 
and Troy were absent. 

At 1:15 p.m. the Committee voted to return to open session. 
Without discussion it was moved, seconded and 



[ 



VOTED : To ask the President to review the tenure 
appeal of William M. Burke, Associate Pro- 
fessor of Family and Community Medicine 
and at UM/Worcester and make recommendations 
to the Committee. 



There was no further discussion and the meeting adjourned 
at 1:20 p.m. 



Owuri /& A/^ct^- 



Ann S. Hurd 
Administrative Secretary to the 
Board of Trustees 



-2- 



I 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE COMMITTEE 
ON BUILDINGS AND GROUNDS 

December 3, 1980; 1:30 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

TTENDANCE: Committee and Committee Staff : Chairman Donlan; President Knapp; 

Trustee Robsham; Mr. Callahan representing Trustee Anrig; Mr. Colby 
representing Trustee Winthrop; Ms. Hurd , Administrative Secretary 

Absent Committee Members : Trustees Atkins and Burack 

University Administration : Mr. Searson, General Counsel 

UM/Boston : Mr. Baxter, Vice Chancellor for Administration and 
Finance; Mr. Prince, Director, Planning and Development 

UM/Worcester : Chancellor Tranquada; Dr. Ostroff, Director of Emer- 
gency Services; Mr. Quinlan, Director of Physical Plant; Mr. 
Waterbrook, Associate Hospital Administrator 



I 



I 



Chairman Donlan convened the meeting at 1:40 p.m. Chancel- UM/Worcester— 
lor Tranquada reviewed the material for the Construction of a Hel- Construction 
iport — UM/Worcester apologizing for the campus' misunderstanding of a Heliport 
that the project did not require explicit B&G approval and noting (Doc. T80- 
that given the need to provide documentation quickly, the material 094) 
did not have as thorough review as he would have liked. There is 
currently a temporary heliport at the Medical Center which is used 
only for emergency Coast Guard and military helicopters. In order 
to land commercial helicopters, it is necessary to build a perma- 
nent FAA-approved Heliport. This project has been included in the 
Board-approved One and Five Year Reports submitted to the State 
Department of Public Health for the last few years and was in- 
cluded in the detailed budget request for FY81 for the Hospital. 
Chancellor Tranquada also noted that the Health Systems Agency, a 
regulatory body, has told the campus that if the heliport is sub- 
stantially complete by January 1, it will come under a grandfather 
clause and not require a certificate of need. He introduced Mr. 
Quinlan, Mr. Waterbrook and Dr. Ostroff who were available to an- 
swer questions for the Committee. 

Chairman Donlan commented that the Trustees saw the emer- 
gency helicopter service in action, and asked for assurance that 
the project is entirely within required specifications and the 
available budget. He noted the need to ratify the contract for 
the construction of the heliport as well as the difficulty pre- 
sented by the timing in bringing this matter to the Committee. He 
further commented that he hoped it was understood that in order 
for the contract to be enforceable, the project did need Committee 
and Board approval; there was no further discussion and it was 



B&G 
12/3/80 



Site for the 
State Ar- 
chives and 
Record 
Center 



UNIVERSITY OF MASSACHUSETTS 

moved, seconded and 

VOTED : To recommend that the Board authorize Chan- 
cellor Tranquada to proceed with the con- 
struction of a heliport on the Worcester 
campus. (Doc. T80-094) 

Chairman Donlan brought the Committee quickly up to date on 
the status of the Site for the State Archives and Record Center . 
At the last B&G meeting the Committee had voted to call for the 
preparation of an instrument of transfer; a final draft of this 
document had been prepared by the University Counsel and was re- 
viewed by the Committee. After discussion, the Committee agreed 
that they would present the draft to the Trustees and ask them to 
sign it with the understanding that a letter would accompany the 
instrument of transfer which will include specific reference to 
the conditions which have been established by the Trustees in pre- 
vious votes. The letter will also refer to those matters which 
the Secretary has already agreed to, that is, the general obliga- 
tion to pay common costs on a fair-share basis, and the obligation 
to enter into a memorandum of understanding covering matters such 
as parking, sitelines, utilities, etc. 

In addition, an unsigned document would be made available 
to the Secretary of State so that he may have an opportunity to 
review it prior to its execution and delivery. 

There was no further discussion and the meeting adjourned 
at 2:00 p.m. 



I 



I 



Cwm /& /srC^r 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



-2- 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES 

December 3, 1980; 2:00 p.m. 
Room 222 
250 Stuart Street 
Boston, Massachusetts 



ATTENDANCE 



Trustees and Trustee Staff : Chairman Healey; President Knapp; 
Trustees Alberto., Baldwin, Burack, Donian, Knowles , Krumsiek, 
LaVoice, Marks, Morgenthau, Popko, Robsham and Shearer; Mr. 
Callahan representing Trustee Anrig; Ms. Clausen representing 
Trustee King; Mr. Colby representing Trustee Winthrop; Ms. Hurd 5 
Administrative Secretary; Mr. Miller, recorder 

Absent Trustees : Trustees Atkins, Beaubien, Breyer , Grain, 
Dennis, Frechette, McNeil, Okin and Troy 

University Administration : Mr. Sear son, General Counsel 

UM/Amherst : Chancellor Koffier, Mr. Madson, Vice Chancellor for 
Student Affairs 



I 



UM/Boston : Chancellor Corrigan 

UM/Worcester : Chancellor Tranquada 

The meeting was called to order at 2:20 p.m. Chairman 
Healey asked if there were any corrections or additions to the 
minutes of the previous meeting. There were none and it was 
moved, seconded and 

VOTED: To approve the minutes of the November 5, 1980 
meeting of the Board. 



Approval of 
the Minutes 
of Prior 
Meeting 



I 



Chairman Healey said he had agreed to allow representatives 
from UM/Boston to address the Board to express their concerns about 
the collective bargaining process. Trustee Alberto introduced Pro- 
fessor Cohen, Chairman of the Philosophy Department and Cynthia 
Avilar , an exchange student at the Harbor campus, who expressed 
their concern about the lack of progress in the collective bargain- 
ing negotiations. 

President Knapp reported that the Board of Regents' subcom- 
mittee charged with reconmending amendments to the Regents' enabling 
statute was, with the aid of counsel, completing its assignment. 
The Regents* committee on reorganization in the Boston area has met 
with the heads of the institutions which would be affected by the 
reorganization in order to discuss educational needs within the 
area. 



President 's 
Comments 



BOARD 
l?/3/80 



UM/ Amherst — 
Chancellor' s 
Comments 



UNIVERSITY OF MASSACHUSETTS 

In the near future, President Knapp continued, the Univer- 
versity will announce a major gift to the Engineering Capital Cam- 
paign at Amherst. Also, the University's recently established 
Commission on Telecommunications in Higher Education is progress- 
ing in its efforts and has received the sympathetic endorsement 
of Chairman Martin of the Board of Regents. 

The President spoke briefly of two fiscal issues which will 
have a significant impact on the University. He noted that the 
Regents will soon act on tuition policy and referred to the in- 
creasing pressure to have the University assume the full cost of 
fringe benefits for employees paid from non-state funds (i.e. 
trust funds, grants and contracts). 

Speaking of the current "sick-out" at UM/Boston, Presi- 
dent Knapp reported that the administration had responded to the 
situation as mandated by state law and/or the collective bargaining 
agreement. Chancellor Corrigan sent a cautionary letter to the 
union members informing them that a job action would be illegal and 
if they engaged in a job action their salaries would be withheld. 
A telegram of inquiry has been sent to the union leadership and, as 
required by law, the State Labor Relations Commission has been no- 
tified of a possible work stoppage. The Commission has ruled that 
the actions of certain faculty and staff did constitute a work 
stoppage and issued a cease and desist order. 

Chancellor Koffler said the Amherst campus had recently 
hosted a reception for 23 members of the Legislature and a number 
of their aides. The meeting had been most worthwhile. 

The Chancellor reported that the School of Business Admini- 
stration sponsored three quite successful events — a week-long pro- 
gram on economic development, a seminar on the management of human 
resources and a meeting of the New England Business and Economic 
Council. A group of students, organized as the UMass Hunger Task 
Force, sponsored a day of fasting to raise funds for the under- 
developed areas of the world. Some 4,000 student participated in 
the fast. 



[ 



I 



UM/Boston — 



Chancellor Corrigan reported that the College of Public 



p, ii' anc * Community Service at UM/Boston had sponsored a well-attended 



Comments 



and well-received youth workers conference. 

The Chancellor reported that a memorial fund for James 
Sweeney, Associate Professor of Arts and Sciences, had been estab- 
lished and contributions are being sought in order to purchase 
Shake spear ian f i 1ms . 

Chancellor Corrigan made several other announcements con- 
cerning the faculty: l Provost Robert Steamer has been named Hono- 
rary Research Fellow at the University of Exeter; William Hansard, 



I 



-2- 



I 



I 



UNIVERSITY OF MASSACHUSETTS 

Associate Professor of Art, has had his docu-drama "Good Luck Mr. 
Robinson" nominated for four New England "Emmy" awards. Also, 
alumni of the Classes of 1979 and 1975 held a reunion dinner/dance 
at the Harbor campus; and the Theatre Arts Department, in coopera- 
tion with the Counsel General of Spain, will soon present a per- 
formance of "The Knight of the Golden Spurs." 

Chancellor Tranquada reminded the Trustees that earlier 
this year the Teaching Hospital's Palliative Care Service was 
selected as one of the 26 demonstration projects throughout the 
country funded by the Health Financing Administration. Now the 
Service has been selected by the Blue Cross for its two year hos- 
pice program which will compare costs between hospices and the 
more traditional hospitals. 

Chancellor Tranquada then expressed his pleasure at being 
able to report that Helen Padykula, Professor and Chair of the De- 
partment of Anatomy, has been elected President of the American 
Society of Ceil Biology. 

Finally, the Tri-River Family Health Center has received 
further financial support from the Department of Health and Human 
Services (formerly the Department of Health Education and Welfare) 
and the long sought Certificate for the eight pediatric psychiatry 
beds in the Teaching Hospital has been received. The Medical Cen- 
ter can now proceed with opening the beds. 

In the absence of Trustee Troy, Trustee Robsham reported 
for the Committee on Faculty and Educational Policy. The Commit- 
tee met on November 12 and voted to recommend two actions to the 
Board , the Establishment of the B.S. Degree in the College of Man- 
agement and Professional Studies — UM/Boston and two Tenure Awards — 
UM/Amherst. Without discussion, it was moved, seconded and 



BOARD 
12/3/80 



VOTED : 



and further, 
VOTED : 



I 



To authorize the College of Management and Pro- 
fessional Studies at Boston to offer the degree 
Bachelor of Science to graduates of its Manage- 
ment Programs. (Doc. T80-088) ; 



To concur in the award of tenure by the Presi- 
dent to Elisabeth Selkirk as Associate Profes- 
sor of Linguistics and the George R. McDowell 
as Associate Professor of Food and Resource 
Economics, both at UM/Amherst. (Doc. T80-087) 



The Committee, Trustee Robsham continued, had also met 
earlier in the day. At that meeting the Appointment with Tenure 
of Francis Ennis — UM/Worcester had been discussed. All indications 
were that Dr. Ennis is an eminently suited candidate and the 
appointment was strongly recommended. It was then moved, seconded 



UM/Worcester- 
Chancellor 's 
Comments 



Report of the 
Committee on 
Faculty and 
Educational 
Policy 

UM/Boston — 
B.S. Degree 
in CMPS 
(Doc. T80-088) 



UM/Amherst — 
Tenure Awards 
(Doc. T80-087) 



UM/Worcester — 
Appointment 
with Tenure 
(Doc. T80-091) 



-3- 



BOARD 
12/3/80 



UNIVERSITY OF MASSACHUSETTS 



UM/Boston — 
Appointment 
with Tenure 
(Doc. T80- 
092) 



and 



VOTED : To concur in the appointment by the Presi- 
dent of Francis A. Ennis as Professor of 
Medicine and Molecular Genetics and Micro- 
biology with tenure at the University of 
Massachusetts at Worcester. (Doc. T80-091) 

The Committee had then discussed the Appointment with Ten- 
ure of Richard Yarde — UM/Boston. Mr. Yarde is also a distinguished 
candidate and the Committee had agreed to recommend his appointment, 

Trustee Burack said she would vote against the motion be- 
cause of her opposition to initial appointment with tenure as a 
matter of principle. She further noted that there had been several 
initial appointments with tenure over the past five months and sug- 
gested that under reorganization the Mass College of Art might be 
merged with UM/Boston and it would be ill-advised to lock-in any 
more tenured people in Boston. She also indicated that she found 
the timing of the appointment was somewhat puzzling. 

Chancellor Corrigan responded that the only appointments 
with tenure brought to the Board in the past year had been for 
black faculty. This is in line with the requests by the F&EP Com- 
mittee, which had been supported by the Board, urging the campus 
to do everything possible to increase both the number and the 
quality of minority faculty members. Given Mr. Yarde' s qualifi- 
cations and experience, it would not be possible to hire him ex- 
cept in a tenured position. 

The Chancellor noted that the Mass College of Art has, at 
the same time as UM/Boston been attempting to recruit Mr. Yarde; 
had he not agreed to join the staff at Boston, he would doubtless 
have been recruited by the Mass College of Art. In the matter of 
timing, Mr. Yarde would now be able to be on campus in time for 
the spring semester. 

Trustee Robsham said he had discussed the practice of 
appointments with tenure with administrators from Boston Univer- 
sity, and they had stated that such actions were necessary in order 
to attract a quality faculty. He had also learned it was a common 
practice in both public and private institutions. Without further 
discussion it was moved, seconded and 



I 



' 



UM/Boston — 
Graduation 
Lists 

(Doc. T80- 
083A) 



VOTED : To concur in the appointment by the President 
of Richard Yarde as Associate Professor of Art 
with tenure at the University of Massachusetts 
at Boston. (Doc. T80-092) 

Trustee Burack voted against the motion for the reasons stated above 

Trustee Robsham concluded his report by recommending appro- 
val of Graduation Lists — UM/Boston. It was then moved, seconded and 



-4- 



UNIVERSITY OF MASSACHUSETTS 

VOTED : To approve the September, 1980 graduation 
list of the University of Massachusetts at 
Boston (Doc. T80-083A) subject to the com- 
pletion of all requirements as certified 
by the Recorder of the campus. 

Trustee Donlan reported for the Committee on Buildings and 
Grounds. The Committee met twice during November. At the first 
of these meetings a discussion was held regarding the preliminary 
list of emergency repairs to the University buildings and the pro- 
gress achieved in having these items funded out of the special 
maintenance allocation to higher education. 

The Committee also discussed the Clark Athletic/Recreation 
Center. While the building is substantially complete, there are 
several safety items which require further attention before the 
building can be accepted for occupancy. The Committee endorsed 
the campus administration's position that the building should not 
be accepted until all such items are satisfactorily completed. 

In response to questions regarding progress since the B&G 
meeting, Mr. Prince said that most of the defects have been cor- 
rected. A certification of occupancy is expected from the Depart- 
ment of Public Safety shortly. The building will be dedicated 
February 8, 1981. 

Trustee Donlan then said that the Committee had also agreed 
to recommend a vote regarding the renovation of Brooks Hall at Am- 
herst. Without discussion it was moved, seconded and 



BOARD 
12/3/80 



Report of the 
Committee on 
Buildings and 
Grounds 



UM/ Amherst — 
Renovation of 
Brooks Hall 



VOTED ; To approve the plans and working drawings for 
the renovation and remodelling of Brooks Hall 
at Amherst and to authorize the Chancellor to 
proceed with the project. 

Trustee Donlan then said the Committee had reviewed the 
plans for the Heliport — UM/Worcester and had agreed to recommend 
approval. In response to Chairman Healey's question, Chancellor 
Tranquada said that while military helicopters could land on the 
grounds at Worcester, civilian helicopters could land only on a 
helipad built in compliance with Federal Aviation Administration 
specifications. In answer to the Chairman's further question, the 
Chancellor said that the campus did have a consultant looking at 
the possibility of establishing a helicopter evacuation service. 
No decision has yet been made and, while it is a real possibility, 
such a service would require a number of approvals before it could 
be instituted. There was no further discussion and it was moved, 
seconded and 



UM/Worcester — 
Heliport 
(Doc. T80-09A) 



VOTED ; To authorize Chancellor Tranquada to proceed 
with the construction of a heliport on the 
Worcester campus. (Doc. T80-094) 



-5- 



BOARD 
l?/3/80 

Columbia 
Point 



Report of 
the Commit- 
tee on 
Student 
Affairs 



Report of 
the Commit- 
tees on 
Student Af- 
fairs/Budget 
and Fi- 
nance 

Amendment to 
Merit-Based 
Tuition 
Waiver Policy 
(Doc. T79-093A 
Addendum 1) 



Tuition Re- 
view 



UNIVERSITY OF MASSACHUSETTS 

Trustee Donlan then asked the Trustees to sign the instru- 
ment conveying land at Columbia Point to the State Archives. This 
the Trustees present did with the understanding it will not be de- 
livered until the President is satisfied that all conditions the 
Board had previously stipulated have been met. 

In the absence of Trustee McNeil, Trustee Marks reported for 
the Committee on Student Affairs. The Committee had met on Novem- 
ber 19 and had reviewed admissions reports from the three campuses. 
Amherst had admitted the largest freshman class in its history a 
reflection of the vigorous recruiting campaign mounted by the cam- 
pus; Worcester had admitted 101 students from an applicant pool of 
800; and, Boston, also as a result of determined recruiting, had 
enrollment increases in all three colleges, particularly in the 
College of Arts and Sciences. 

Trustee Krumsiek, in the absence of Trustee Crain, reported 
for the joint Student Affairs /Budget and Finance meeting held im- 
mediately following the Student Affairs meeting. The first item 
was Amendment to Merit-Based Tuition Waiver Policy . The policy as 
approved was unduly restrictive in that award of the waivers was, 
in certain instances, based on class ranking which is not always 
available. When class rank information is available (for example, 
in the case of older students) it is not necessarily indicative of 
the student's accomplishments. The amendment would correct this. 
There was no discussion and it was moved, seconded and 

VOTED : To amend Section 4.1 and 4.4 of the Tuition 
Waiver Policies of the University (Doc. T79- 
093A, approved by the Board February 6, 1980) 
by renumbering criterion 2 as criterion 3 and 
inserting the following as criterion 2: 

2) where information on rank in class is 
not available or meaningful, have dem- 
onstrated intellectual and academic 
accomplishment of comparable distinc- 

tl0n; ° r (Doc. T79-093A, Addendum 1) 

At the joint meeting Tuition Review had engendered consid- 
erable discussion. Many students gave presentations to the Commit- 
tees. The debate centered mainly on the proposal to raise instate 
tuition by $75. Because of a number of factors — including the fact 
that substantial fee increases were also being considered, the un- 
certainty of financial aid levels, the uncertainty over the FY82 
budget, and the fact that the Board of Regents assumes jurisdiction 
over tuition in March, 1981 — the Committee agreed to recommend that 
instate tuition be maintained at the present level and to confirm 
the previous approved increase in out-of-state tuition. 

Trustee Krumsiek said the students at the meeting had been 
informed that if the Trustees did not increase tuition, the action 



F 



f 



I 



-6- 



UNIVERSITY OF MASSACHUSETTS 

did not imply that the Regents would no likewise, It was made 
quite clear at the meeting that there is a possibility that the 
Regents will come under considerable pressure to raise tuition 
levels. Also, the Committees suggested that Chairman Healey be 
asked to communicate with the Board of Regents explaining the 
reasons for the Trustees' actions; the students were also urged 
to express their concerns about tuition increases to the Regents. 

In the discussion which followed Trustee Krumsiek's 
remarks, it was pointed out that maintaining the present tui- 
tion might result in doubling the raise at a later date. Con- 
cern was also expressed that a raise in tuition would reduce ac- 
cess to the University. It was also noted that there was a pos- 
sibility that the Regents, in their review of tuition, might set- 
tle on an increase greater than $75, and it seemed advisable not 
to raise tuition at this time in order to avoid a possible two- 
step increase in one year. It was then moved, seconded and 

VOTED ; To maintain the present levels of tuition for 
all categories of instate students; further, 
to confirm the Board actions on February 7, 
1979 and April 4, 1979 establishing tuition 
for the 1981-82 academic year for out-of-state 
undergraduate and graduate students at $3,350 
per year. 

Trustee Krumsiek reported that the Athletic Policy 
Statement — UM/Boston was fully explained to the Committee by cam- 
pus representatives. The Trustees were pleased to see that pro- 
vision is made to ensure community use of the Clark facility which 
reflects the long-standing intent of the Board in supporting the 
facility's construction. Trustee Alberto said the students at 
UM/Boston wished to express their gratitute to all who helped to 
make the Center a reality. It was then moved, seconded and 

VOTED : To approve the Athletic Policy Statement of the 
University of Massachusetts at Boston. (Doc. 
T80-089, pages 1 through 3) 

Trustee Krumsiek then spoke of New Fees and Fee Increases , 
At the meeting, there was a thorough discussion on the new fees and 
fee increases proposed for the Boston and Amherst campuses. At 
that time, Trustee LaVoice expressed concern over certain increases 
at the Amherst campus, and a delegation of students addressed the 
question. After discussion it was agreed to give the student dele- 
gation an opportunity to explore ways to minimize those increases 
and make recommendations through the approved channels prior to 
this meeting of the Board. 

Trustee LaVoice voiced several student concerns but in- 
dicated that the students had not had time to collect adequate in- 
formation and submit it through the Administration. He asked if 



BOARD 
12/3/80 



UM/Boston — 

Athletic 

Policy 

Statement 

(Doc. T80- 

089) 



New Fees and 
Fee Increases 
(Doc. T80- 
084, AB&W) 



-7- 



BOARD 

12/3/80 UNIVERSITY OF MASSACHUSETTS 

Mr. Wallace could speak to the Board regarding the fee increases 
under question. However, since the Committee had already urged 
the students to pursue the matter through the proper administra- 
tive channels on the campus and had provided flexibility for pos- 
sible changes in the amounts of the fees in the proposed motion, 
and since Mr. Wallace was temporarily out of the meeting room, it 
was concluded that the students would approach the administration 
with these concerns as previously agreed. There was no further 
discussion and it was moved, seconded and 

VOTED : To approve the fee increases at the University 
of Massachusetts at Amherst outlined in Doc. 
T80-084A or at such less amounts as recommended 
by the Administration and to establish the fol- 
lowing trust funds : 
Center for International Education Programs and 

Development Trust Fund 
East Asian Exchange Programs Trust Fund 
Composition Services Trust Fund 

New Fees and Fee Increases — UM/Boston were also discussed 
in detail and the Committee agreed to recommend them. The Committee 
had agreed to delete the proposed $2 increase in the student acti- 
vities fee for the summer session. It was then moved, seconded 
and 

VOTED : To approve the following new fees and fee increases: 

ATHLETIC TRUST FUND 

Entering Student Athletics Fee $24 

Faculty/Staff Athletic Club 

single membership - $40/year 
family membership - $75/year 
CATHERINE FORBES CLARK ATHLETIC AND RECREATION CENTER 
Community Athletic and Recreation Fees 

Ages 16 to 21 $25/year 

Ages 21 and over single membership - $40/year 

family membership - $75 /year 
Guests Members may bring a guest at a 

charge of $2 for each guest 
Facility Rentals 

Pool $24.72/hour, plus lifeguard, 

c security and maintenance 
Gym $39.94/hour, plus supervision, 

security and maintenance 
Rink $69.10/hour, plus supervision, 

security and maintenance 
Weight Room $3.65/hour, plus supervision, 

security and maintenance 
Combative Room $8.04/hour, plus supervision, 

security and maintenace 
Creative Room $16.13/hour, plus supervision, 

security and maintenance 

-8- 



f 



I 



UNIVERSITY OF MASSACHUSETTS 

Gymnastics Room $12, 74 /hour, plus supervision, 

security and maintenance 
HEALTH SERVICES 

from $27/semester to $30/semester 

Summer School: from $10/session to $12/session 
COMMENCEMENT FEE 

from $20/graduand to $25/graduand 
SUMMERS SCHOOL 

Undergraduates: from $30/credit hour to $37.50/ 

credit hour 

Graduate: from $40/credit hour to $45/credit hour 
ANNUAL ATHLETIC FEE 

from $10/academic year to $25/academic year 

Summer School: from $2. 50/session to $6. 25/session 
STUDENT ACTIVITIES 

from $36/academic year to $46/academic year 



BOARD 
12/3/80 



(Docs. T80-084B & T80-089) 



I 



The Committees had also reviewed Student Fees — UM/Wor- 
cester. No changes are proposed in the current fees, and without 
discussion, it was moved, seconded and 

VOTED : To approve the fees at UM/Worcester outlined in 
Doc. T80-084W. 

The final item from the joint meeting was a fee waiver 
for the Clark Center to encourage community participation. With- 
out discussion, it was moved, seconded and 

VOTED : To authorize the University of Massachusetts at 

Boston Athletic and Recreation Committee to waive 
all or part of the fees established for the Catherine 
Forbes Clark Athletic and Recreation Center for resi- 
dents of the community when the financial burden of 
such fees can be clearly shown to lessen active par- 
ticipation by said residents. (Doc. T80-089) 



UM/Worcester- 
Student Fees 
(Doc. T80- 
08 4W) 



UM/Boston — 
Catherine F. 
Clark Athle- 
tic Center 
Fee Waiver 
(Doc. T80- 
089) 



Trustee Krumsiek concluded his report by presenting two 
recommendations from the Committee on Budget and Finance. Without 



discussion, it was moved, seconded and 



VOTED: 



To approve the FY81 Continuing Education Trust 
Fund Budget at UM/Worcester outlined in Doc. T80- 
047 B, Addendum I; 



and further. 



I 



VOTED : To approve the FY82 Athletic Trust Fund Budget 
at the UM/Boston outlined in Doc. T80-089. 



-9- 



UM/Worc ester — 
Continuing Edu- 
cation Trust 
Fund Budget 
(Doc. T80-047B, 
Addendum I) 

UM/Boston — 
Athletic Trust 
Fund Budget 
(Doc. T80-089) 



BOARD 
12/3/80 



UNIVERSITY OF MASSACHUSETTS 



Under the heading of other business, the Board then 
considered By-Laws, University Health Services — UM/ Amherst. 
Mr. Madson said that in order for University Health Service users 
to receive Medicare/Medicaid benefits, a set of by-laws has to be 
established to meet certain accreditation standards. The proposed 
(Doc. T80-093) document was drafted in consultation with University Counsel and 

is patterned after those of other university health services. 
There was no discussion, and it was moved, seconded and 



UM/ Amherst — 
University 
Health Ser- 
vices By-Laws 



I 



VOTED : To approve the By-Laws of the University 

Health Services at UM/ Amherst contained in 
Doc. T80-093. 



Student Par- 
ticipation 



Trustee LaVoice then 

MOVED : That the University of Massachusetts Board of 
Trustees endorse the concept of student repre- 
sentation on the Board of Regents. 

In the discussion which ensued, it was apparent that the majority 
of Trustees were reluctant to approve this motion for a number of 
reasons — it is a matter for the Regents to decide; it is also a 
matter for the new Board of Trustees to consider; the Regents had 
already agreed upon mechanisms to ensure student input; and stu- 
dent representation on the Regents would raise the issue of like 
representation for the faculty. 

At the conclusion of the discussion, Trustee Donlan 
offered a motion which Trustee LaVoice found acceptable. It was 
then moved, seconded and 



! 



Delegation 
of Authority 



Executive 
Session 



VOTED : The Board of Trustees of the University of Massachu- 
setts would like to make special mention of the fact 
that it has benefited notably and substantially by 
the participation of students from the campuses on 
this Board, and the Trustees would like to generally 
recommend the concept of student participation. 

Trustee Krumsiek made a motion regarding collective bar- 
gaining. Without discussion, it was moved, seconded and 

VOTED : Due to the length of time between this and the 

next regularly scheduled Board of Trustees meeting 
and to the possibility of collective bargaining 
settlements occurring in the interim, the Trustee 
Ad Hoc Labor Relations Committee is hereby author- 
ized and empowered on behalf of the Board of Trustees 
to review and approve collective bargaining agree- 
ments with the University's employees. 

Chairman Healey then called for a motion to enter into 
Executive Session in order to consider candidates for honorary 



I 



-10- 



I 



UNIVERSITY OF MASSACHUSETTS BOARD 

12/3/80 

degrees and a report of the Ad Hoc Committee on Labor Relations. 
In accordance with Article II, Section 6(c) and (h) of the Trustee 
By-Laws (Doc. T76-051, D78), at 4:05 p.m., it was moved, seconded, 
and on roll call 

VOTED : To enter Executive Session. 

Chairman Healey and President Knapp voted for the motion, as did 
Trustees Alberto, Donlan, Knowles, Krumsiek, LaVoice, Marks, 
Morgenthau, Popko, Robsham, Shearer, and Mr. Colby. Trustees 
Anrig, Baldwin, Beaubien, Burack, Crain, Dennis, Frechette, King, 
McNeil, Okin and Troy were either absent or not present when the 
vote was taken. 

At 4:55 p.m., it was 

VOTED : To end the Executive Session. 

The Board agreed to recess the meeting to the call of 
the Chair which will be at the request of the Chairman of the Ad 
Hoc Committee on Labor Relations. The meeting was duly recessed 
at 5:00 p.m. 



2 Mzcsistt . 

Ann *S. Hurd 

Administrative Secretary 
to the Board of Trustees 







■11- 



UNIVERSITY OF MASSACHUSETTS 



NOT USED 



I 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE COMMITTEE 
ON BUILDINGS AND GROUNDS 

December 3, 1980; 1:30 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

ATTENDANCE: C ommittee and Committee Staff : Chairman Donlan; President Knapp ; 

Trustee Robsham; Mr. Callahan representing Trustee Anrig; Mr. Colby 
representing Trustee Winthrop; Ms. Hurd , Administrative Secretary 

Absent Committee Member s: Trustees Atkins and Burack 

University Administration : Mr. Searson, General Counsel 

UM/Boston : Mr. Baxter, Vice Chancellor for Administration and Fi- 
nance; Mr. Prince, Director, Planning and Development 

UM/Worcester : Chancellor Tranquada ; Dr. Ostroff, Director of Emer- 
gency Services; Mr. Quinlan, Director of Physical Plant; Mr. 
Waterbrook, Associate Hospital Administrator 



I 



I 



Chairman Donlan convened the meeting at 1:40 p.m. Chancel- UM/Worcester— 
lor Tranquada reviewed the material for the Construction of a Heli - Construction 
p ort — UM/Worcester apologizing for the campus' misunderstanding of a Heliport 
that, the project did not require explicit B&G approval and noting (Doc. T80- 
that given the need to provide documentation quickly, the material 094) 
did not have as thorough review as he would have liked. There is 
currently a temporary heliport at the Medical Center which is used 
only for emergency Coast Guard and military helicopters. In order 
to land commercial helicopters, it is necessary to build a perma- 
nent FAA-approved helipad. This project has been included in the 
Board-approved One and Five Year Reports submitted to the State De- 
partment of Public Health for the last few years and was included 
in the detailed budget request for FY81 for the Hospital. Chancel- 
lor Tranquada also noted that the Health Systems Agency, a regula- 
tory body, has told the campus that if the heliport is substantially 
complete by January 1, it will come under a grandfather clause and 
not require a certificate of need. He introduced Mr. Quinlan, Mr. 
Waterbrook and Dr. Ostroff who were available to answer questions 
for the Committee. 

Chairman Donlan commented that the Trustees saw the emergency 
helicopter service in action, and asked for assurance that the pro- 
ject is entirely within required specifications and the available 
budget. He noted the need to ratify the contract for the construc- 
tion of the heliport as well as the difficulty presented by the 
timing in bringing this matter to the Committee. He further com- 
mented that he hoped it was understood that in order for the contract 
to be enforceable, the project did need Committee and Board approval; 
there was no further discussion and it was moved, seconded and 



B&G UNIVERSITY OF MASSACHUSETTS 

12/3/80 

VOTED ; To recommend that the Board authorize Chan- 
cellor Tranquada to proceed with the con- 
struction of a heliport on the Worcester 
campus. (Doc. T80-094) 

Site for Chairman Donlan brought the Committee quickly up to date 

the State on the status of the Site for the State Archives and Record Center . 
Archives At the last B&G meeting the Committee had voted to call for the 
and preparation of an instrument of transfer; a final draft of this doc- 

Record ument had been prepared by the University Counsel and was reviewed 
Center by the Committee. After discussion, the Committee agreed that they 
would present the draft to the Trustees and ask them to sign it with 
the understanding that a letter would accompany the instrument of 
transfer which will include specific reference to the conditions 
which have been established by the Trustees in previous votes. The 
letter will also refer to those matters which the Secretary has al- 
ready agreed to, that is, the general obligation to pay common costs 
on a fair-share basis, and the obligation to enter into a memorandum 
of understanding covering matters such as parking, sitelines, utili- 
ties, etc. 

In addition, an unsigned document would be made available to 
the Secretary of State so that he may have an opportunity to review 
it prior to its execution and delivery. 

There was no further discussion and the meeting adjourned at 
2 :00 p.m. 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



-2- 



1 



I 



[TENDANCE 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE TRUSTEE COMMITTEE 
ON FACULTY AND EDUCATIONAL POLICY 

December 3, 1980; 12:30 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 

Committee and Committee Staff : Acting Chairman Robsham; President 
Knapp ; Trustee Popko ; Mr. Colby representing Trustee Winthrop; Mr. 
Miller, recorder 

Absent Committee Members : Trustees Beaubien, Breyer, Burack, 
Dennis , Morgenthau and Troy 

University Administration : Mr. Lyons, Associate Vice President for 
Academic Affairs 

UM/Amherst : Chancellor Koffler 

UM/Boston : Ms. Fergusson, Assistant Chancellor 

UM/Worcester : Chancellor Tranquada ; Mr. Smith, Provost 

In the absence of Trustee Troy, Trustee Robsham assumed the 
chair and called the meeting to order at 12:35 p.m. He called for 
consideration of the Graduation Lists- — UM/Boston. After a brief 
discussion it was moved, seconded and 



UM/Boston — 

Graduation 

Lists 



VOTED : To recommend that the Board approve the Sep- 
tember, 1980 graduation list of the University 
of Massachusetts at Boston (Doc. T80-083A) sub- 
ject to the completion of all requirements as 
certified by the recorder of the campus. 

The Committee reviewed the Appointment with Tenure of Mr. 



Richard Yarde as Associate Professor of Art — UM/Boston. The Com- 
mittee agreed that Mr. Yarde had very impressive credentials. It 
was noted that one person in the campus review process had ab- 
stained from voting, not as a reflection on Mr. Yarde but because 
she was opposed to appointments with tenure as a matter of princi- 
ple; otherwise the appointment carries the strong endorsement on 
the campus. It was then moved, seconded and 



UM/Boston — 

Appointment 

with Tenure 

of Mr . Richard 

Yarde 

(Doc. T80-092) 



I 



VOTED : To recommend that the Board concur in the 
appointment by the President of Richard 
Yarde as Associate Professor of Art with 
tenure at the University of Massachusetts 
at Boston. (Doc. T80-092) 

The Committee then considered Appointment with Tenure of 
Francis Ennis — UM/Worcester who is a world authority in the field 



F&EP 
l°/3/80 

UM/Worcester- 

Appointment 

with Tenure 

of Francis 

Ennis 

(Doc. T80- 

091) 



UNIVERSITY OF MASSACHUSETTS 

of viral genetics. His appointment would be a joint appointment in 
■the Departments of Medicine and Molecular Genetics and Microbiology. 
It was noted that UM/Worcester had been planning an interdepartmental 
program in immunology for some time and Dr. Ennis will be the corner- 
stone in that program. After a brief discussion it was moved, sec- 
conded and 

VOTED : To recommend that the Board concur in the 
appointment by the President of Francis A. 
Ennis as Professor of Medicine and Molecu- 
lar Genetics and Microbiology with tenure 
at the University of Massachusetts at 
Worcester. (Doc. T80-091) 



I 



UM/Worcester — 

Tenure 

Appeal 



Chairman Robsham then called for a motion to enter Executive 
Session to discuss Tenure Appeal — UM/Worcester in accordance with 
Article II, Section 6(c) of the Trustee By-Laws (Doc. T76-051,D78) . 
At 12:55 p.m. it was moved, seconded and on roll call 



Executive 
Session 



VOTED : To enter Executive Session. 

Chairman Robsham, President Knapp, Trustee Popko and Mr. Colby 
voted for the motion. Trustees Beaubien, Breyer, Burack, Dennis, 
Morgenthau and Troy were absent. 



At 1:15 p.m. the Committee voted to return to open session, 
Without discussion it was moved, seconded and 

VOTED : To ask the President to review the tenure 
appeal of William M. Burke, Associate Pro- 
fessor of Family and Community Medicine 
and Medicine at UM/Worcester and make rec- 
ommendations to the Committee. 

There was no further discussion and the meeting adjourned 
at 1:20 p.m. 



Ann S. Hurd 

Administrative Secretary to the 
Board of Trustees 



I 



I 



UNIVERSITY OF MASSACHUSETTS 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON AUDITS 

December 3 8, 1980; 3:00 p.m. 
Thirteenth Floor Conference Room 
250 Stuart Street 
Boston, Massachusetts 



ATTENDANCE; 



I 



Committee and Committee Staff ; Chairman Dennis; President Knapp; 
Ms. Hurd , Administrative Secretary 

Absent Committee Members : Trustees Baldwin, Crain, Lavoice and 
King 

University Administration : Mr. Hogan, Controller; Mr. Manigault, 
Director of Audits; Mr. Stine, Assistant Vice President for Budget 

UM/Amherst : Mr. Apodaca, Director, Financial Aid; Mr. Page, Dir- 
ector, Financial Affairs 

UM/Boston : Mr. Drinkwater, Controller; Ms. Muscarella, Director, 
Student Financial Management 

UM/Worcester : Mr. Fergusson, Bursar; Mr. Fosselman, Director, 
Financial Affairs; Ms. Jeff coat, Director, Financial Aid 

Guest : Mr. White, Bank, Finley, White & Co. 

Chairman Dennis convened the meeting at 3:17 p.m. Mr. 
Manigault reported that everyone involved in the audit of Financial 
Aid Programs for FY79 and FY80 had expressed satisfaction with the 
results. There are indications that the University's accounting 
procedures have improved; for the first time in several years the 
University will not have to make paybacks to any of the funding 
agencies. 

The critical sections of the audit are Section III — Finan- 
cial, and Section IV — Internal Accounting and Administrative Con- 
trols, and Compliance. All but one of the auditors' findings are 
in Section III; the only finding in Section IV deals with compli- 
ance. He noted that the exit conference at the campus level had 
gone very well and that the auditors had found the University's re- 
sponse to the findings to be adequate. 

Mr. White said that the audit had gone smoothly. All Uni- 
versity personnel had been cooperative. The audit was issued with- 
out qualification. 

The finding of compliance of Section IV, which involves the 
payroll procedures for students in the College Work-Study Program 
was discussed at length. At the conclusion of the discussion Mr. 



Financial 
Aid Programs 
for FY79 and 
FY80 



Audits 
12/18/80 



UNIVERSITY OF MASSACHUSETTS 

White agreed that the finding, as worded, could be misleading. It 
was not an issue of compliance or non-compliance with federal reg- 
ulations; rather, it involved two equally valid interpretations of 
federal procedures. He agreed to supply the Committee with a let- 
ter of clarification. 

The Committee then discussed Internal Auditor's Report on 
Trust Fund Interest Account . Mr. Manigault said that there are 
discrepancies between the balances in the income accounts and the 
budget accounts. This problem occurred in all the University's 
unrestricted income accounts, as well as the Trust Fund Interest 
Account and resulted from a refinement in the accounting system 
instituted in FY78. In refining the system, balances for FY77 
were not brought forward in the specific accounts. 

Mr. Manigault said that the President had requested that he 
address this problem and his recommendations are being drafted and 
will reach the President shortly. It was agreed that this matter 
would be discussed more fully at the next meeting of the Committee, 

There was no further business and the meeting was adjourned 
at 4:37 p.m. «- 




n 

John F. Miller 

Assistant to the Secretary 



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